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PowerPoint 2003®
Step 1
Creating and Editing a Presentation
The University of Akron

Learning Technologies and Scholar/Learner Services
Information Technology Services
Contact
Training Services
330.972.6391
pstrain@uakron.edu
Version 2005.05.17
©2005 The University of Akron
The University of Akron PowerPoint 2003 Step 1
TABLE OF CONTENTS
LESSON 1: USING POWERPOINT 2003 ................................................................................ 3

OBJECTIVES ................................................................................................................................. 3
OVERVIEW ................................................................................................................................... 3
New Terms .............................................................................................................................. 3
STARTING POWERPOINT 2003 AND OPENING A PRESENTATION................................................... 4
Panes and Views ..................................................................................................................... 5
Views .................................................................................................................................. 5
Normal View Panes ............................................................................................................ 5
Promote and Demote........................................................................................................... 5
Action Steps–Opening a Presentation .................................................................................... 6
LESSON 2: CREATING PRESENTATIONS .......................................................................... 7
OBJECTIVES ................................................................................................................................. 7
OVERVIEW ................................................................................................................................... 7
New Terms .............................................................................................................................. 7
CREATING A PRESENTATION ........................................................................................................ 8
Slide Layouts........................................................................................................................... 9
USING THE AUTOCONTENT WIZARD.......................................................................................... 10
Action Steps—Using the AutoContent Wizard to Create a Presentation ............................. 10
USING DESIGN TEMPLATES ........................................................................................................ 11
Action Steps—Creating a Presentation with the Design Template .......Error! Bookmark not
defined.
LESSON 3: EDITING A PRESENTATION........................................................................... 14
OBJECTIVES ............................................................................................................................... 14
OVERVIEW ................................................................................................................................. 14
EDITING A PRESENTATION ......................................................................................................... 14
Arranging Slides ................................................................................................................... 14
Action Steps—Editing a Presentation............................................................................... 14
Slide Masters......................................................................................................................... 17
Action Steps—Viewing the Slide Master ......................................................................... 17
Handouts ............................................................................................................................... 18
Speaker’s Notes..................................................................................................................... 18
©2005 The University of Akron

These materials were developed and are owned by the University of Akron. All rights reserved.
These materials may not be reproduced in whole or in part without the express written permission of The University of Akron
Version 2005.05.17 Learning Technologies/Software Training Services Page 1

©2005 The University of Akron. These materials may not be reproduced in whole or in part without the express written
permission of The University of Akron
PowerPoint 2003 Step 1 The University of Akron
Page 2 Learning Technologies/Software Training Services Version 2005.05.17

Lesson 1: Using PowerPoint 2003

Objectives
At the end of this class the student will be able to:
¾ Open an existing presentation
¾ View a presentation
¾ Close a presentation
Overview
PowerPoint 2003 is an electronic slide show application that is used to create professional
presentations. With it graphics, tables, charts, and text can be integrated to create attention-
getting slides. PowerPoint 2003 allows the presenter to give a speech with visual aids. In
addition, a slide show can be set to run from a computer automatically for a convention booth to
make information available to prospective “clients.” Since PowerPoint 2003 is part of the
Microsoft Office 2003 suite, material from other Microsoft Office applications can be seamlessly
integrated.
New Terms
View A different perspective for a presentation opens when a particular view is
selected. There are three different views: Normal with sub-selections
for Outline or Slides, Slide Sorter view, and Slide Show view.
Pane A section of the Normal view. There are three panes in Normal view:
Outline/Slides pane, Slide pane, and Notes pane.
Presentation A collection of slides that can be printed out as transparencies or
projected from a computer.
Slides Slides are the individual pages of a presentation and may contain
different images, text, backgrounds and much more.
Next Slide Button The Next Slide button is the downward-pointing double-arrow button
located on the bottom of the vertical scroll bar, which allows
advancement by one full slide.
Previous Slide Button The Previous Slide button is the upward-pointing double-arrow button
located above the Next Slide button on the vertical scroll bar, which
allows backward navigation by one full slide.
Slide Sorter View Slide Sorter view displays all the slides in a presentation as thumbnails
in the numbered order in which they appear. This is similar to laying
slides out on a light display box.
Slide Show View Slide Show view previews a presentation; showing how it will look
when it is running. Use this view for test runs and to create a timed
presentation
Slide Show Button Use the Slide Show button next to the horizontal scroll bar to switch to
Slide Show view.
Task Pane New in PowerPoint 2003, this separate pane appears on the right of the
screen and provides options and assistance with particular context-
sensitive tasks.
The light bulb indicates a tip for working with PowerPoint.

Starting PowerPoint 2003 and Opening a Presentation

When PowerPoint 2003 is started, a blank screen in the Normal View with an opened Task Pane
on the right appears. The right Task Pane provides various options such as opening an existing
presentation or creating a new presentation using one of three methods--AutoContent Wizard,
Design Template, or Blank Presentation.
On the left side are two panels with tabs—one for an Outline and one for a Slides view. Outline
shows the text on each slide in the panel, whereas Slides displays thumbnails of the slides in the
presentation.

Panes and Views

Dividing the appearance of the PowerPoint 2003 screen into different segments allows access to
various specialized tools during the creation of a presentation. As well, making three different
views available in any PowerPoint presentation lets the designer see the presentation from
various perspectives.
Views
Three different views allow the designer access to different perspectives of a presentation. The
Slide Show actually previews a presentation; the designer can use this view for test runs and to
create a timed presentations. Viewing a presentation in the Slide Sorter view lays all the slides
out as thumbnails in the order in which they appear, similar to using a light display box. Usually
a presentation opens in the Normal View which consists of three panes or tool areas--Outline
pane, Slide pane, and Notes pane. Each can be adjusted to a desired size by clicking and
dragging the pane border.
Normal View Panes

The three panes in the Normal View each serve a separate function for the designer.
Pane Function
Slide The designer works on one slide at a time. In this view any element, including text,
graphics, shapes, and graphs may be added to a slide.
Outline With this pane selected, the designer works primarily with slide tiles and main text
which may be seen at a glance rather than moving from slide to slide. The order or
organization of slides as well as formatting changes may be made easily in this view
without as much distraction by background colors and graphics.
Notes Area in which the designer may make notations regarding each slide. This is often
used by a speaker for reminders on what to say about the particular slide. These
Notes may be printed separately.
The fourth pane on the right is a separate Task Pane which provides options and assistance with
particular context-sensitive tasks. Consider this pane as a tool area accessible in both the
Normal and Slide Sorter views, but, by nature of the operation, not displayed when using the
Slide Show.
Promote and Demote

When the Outline Pane is active, the Outlining toolbar may appear or be set to open at the far
left of the pane. Within this toolbar are the Promote and Demote icons which can shift the
selected text up or down one level in an outline structure.
Demotes the selected text
Promotes the selected text

Action Steps–Opening a Presentation

What to do What happens
1. To open a file: Returns the Open dialog box.
¾ Navigate to the right task pane and
click the option to Open a
Presentation (if you have just
started PowerPoint)
¾ Select the Open tool from the

Standard Toolbar
¾ From the menu bar choose File >
Open.
2. Make certain that the field, Look in is Opens the lesson, “Final Presentation.”
set to My Documents. Find and
double-click the folder, 2003PPT1.
Double-click the file entitled “Final
Presentation.”
3. At the bottom of the vertical scroll bar, Advances to the next slide in the presentation.
click the Next Slide button.
4. At the bottom of the vertical scroll bar, Moves back to the previous slide.
click the Previous Slide button.
5. Navigate to the first slide. Should be positioned on the title slide.
6. From the lower left click the Slide Changes to Slide Show view, opening with Slide 1.
Show button.
7. Click the slide. Advances to Slide 2.
8. Continue to advance through the slides
the presentation is finished.
Do not save changes if asked!
9. From the menu bar, click File > Close. The presentation closes and the application window is
left open.

Lesson 2: Creating Presentations

Objectives
The student will be able to:
¾ Create a new presentation
¾ Understand slide types
¾ Enter text into slides
¾ Change and format text on slides
¾ Add bullets
¾ Create numbered lists
¾ Save the presentation
Overview
New Terms
Slide Layouts Slide Layouts with ready-made placeholders for titles, text, and objects
such as clip art, graphs, and charts; there are 31 different layouts.
Auto Content Wizard The AutoContent Wizard leads the designer through various formatting
options which help develop a clear, professional style for the presentation.
Template A template is a slide or presentation with a predefined format and color

scheme which may be applied to another presentation.
Blank Presentation The Blank Presentation option opens PowerPoint’s default presentation.
Any presentation can be designed or saved as the default; this presentation
would open every time the Blank Presentation option was selected.
Placeholders Placeholders are predefined areas on Master Slides and in Side Layouts
designating where specific objects or text are placed. Placeholders consist
of selection boxes.
Selection Box A selection box appears around a text box when it is selected on a
PowerPoint slide. It includes selection handles.
Title Placeholder The Title Placeholder appears slightly above the center of a slide. It
provides a text area into which to enter the title of a slide.
Subtitle Placeholder The Subtitle Placeholder appears slightly below the Title placeholder. It
provides a text area into which to enter the subtitle of a slide.
Bullets Bullets are special characters or symbols used to set off information;
usually each bulleted paragraph is an item in a list.
Bullets Button This toolbar icon may be used to apply bullets to selected paragraphs.
Numbered List Button This toolbar icon may be used to apply numbered lists to selected
paragraphs.

Creating a Presentation
To start a new presentation, the right Task Pane should be opened, allowing access to the area
entitled, Create a new presentation, or access the options from the menu bar > File > New.
From the displaying right Task Pane there are four options
1. Blank Presentation: Presentation has neither suggested design nor content.
2. Design Template: Determines the presentation’s design and provides visual continuity,
but does not suggest or influence the content.
3. AutoContent Wizard: Provides step-by-step direction through content suggestions.
4. Existing Presentation: Using components from a previously created presentation.

Slide Layouts
Slide types, or Slide Layouts, contain special placeholders to secure space on the slide for
graphics, text, tables, charts, and more. Each slide layout in the New Slide Task Pane contains a
visual representation of the slide. Hovering the mouse pointer over the visual reveals a
description of the slide type in a pop-up window. There are 27 different Slide Layouts.
A Slide Layout may be chosen when a new slide is created. Placeholders for the text or objects
appear automatically. The current placement of items on any slide may be changed at anytime
by applying a new Slide Layout.
Slide Layout Placeholders
Placeholder Description
Bulleted List Displays short list of related points
Clip Art Inserts a picture
Chart Inserts a chart
Organization Chart Inserts an organization chart
Table Inserts a table from Microsoft Word
Media Clip Inserts a music, sound, or video clip
Object Inserts an object created in another program such as an Excel spreadsheet
or WordArt object

Using the AutoContent Wizard
The AutoContent Wizard can assist in developing a presentation based on a variety of business
and personal topics. These presentations usually contain 5 to 10 slides which follow an
organized progression of ideas. Once this foundation is set, one may edit the slides as necessary
to suit an individualized presentation.
Action Steps—Using the AutoContent Wizard to Create a Presentation

1. From the menu bar, trace to File > Changes the Task Pane to New Presentation options.
New.
2. In the Task Pane, click the The AutoContent Wizard begins.
AutoContent Wizard option.
3. At the bottom of the first Wizard panel, Returns a dialog box requiring selection of the type of
click the Next button. presentation to be given.
4. Select the type of presentation to be All of AutoContent Wizard presentations are listed.
created. For the example, click the All
button to view the entire list of
presentation types available.
5. Click and select Company Meeting, Returns a dialog box asking for the specific type of
then click Next. output for the presentation.
6. The default selection is On-screen A dialog box asking for the Presentation Title and
presentation. Leave it selected and any Footer information is displayed.
click Next.
7. In the Presentation title field, enter A dialog box returns stating that all necessary
“ABC Industries Overview.” As the information to generate the presentation has been
footer, enter “Mid America completed.
Conference.” Make certain the check
boxes next to Date Last Updated and
Slide Number are checked. Click
Next.
8. Click Finish. The presentation has been created.
9. Review the presentation’s appearance.
When finished, close the presentation
without saving it.

Using Design Templates
The Design Template provides the designer the opportunity to have a uniform appearance to
presentation slides, but does not suggest organization or content.
Action Steps—Creating a Presentation with the Design Template

1. From the menu bar, trace to File > New. Changes the Task Pane to New
Presentation options.
2. In the Task Pane, click the Design Template The Design Template begins.
option.
3. Review the presentation design options from the Sets the design for the presentation.
Task Pane. To select on a design, click to add it
to the slide.
4. From the top of the Task Pane click the pull- Creates a title slide.
down arrow next to Slide Design.
5. From the displayed list, click Slide Layout.

6. At the top under Text Layouts, verify that the
Title Slide Slide Layout (slide type) is selected
by confirming the double frame around the
layout.
7. Click on Title Slide if it is not selected.
8. Click in the Click to add title placeholder and Enters the title of the presentation.
type: Care of the ThinkPad
9. Now click in the Click to add subtitle Enters the subtitle of the presentation.
placeholder and type:
Software Training Services


10. Click in any portion of the gray area in the slide Deselects the placeholders and reveals
pane. the completed slide.
11. From the Formatting toolbar, click on New Adds a new slide.
Slide.
12. Select the bulleted list layout, Title and Text. Create a bulleted list slide.
13. Click on the Title placeholder and add the Adds the title for the slide.
following text:
ThinkPad Do’s:
14. Place and click the cursor in the Click to add Changes the font type and size.
text placeholder and change the Font to Times
New Roman 28 by using the Font drop-down
box.
15. Undo the font change.
16. Click in the sub-text placeholder and type: Carry Adds a bulleted list line item to the
the ThinkPad in a padded case. slide.
17. On the next lines enter: Adds two more bulleted list lines to the
Secure the ThinkPad with a lock slide.
Clean the screen only with a damp cloth
18. Add another New Slide with bulleted list (Title Adds a third slide to the presentation.
and Text) layout.
19. Enter the following title for the third slide: Creates a title for the third slide.
ThinkPad Don’ts:
20. Enter the following two bulleted list items: Places two items in the bulleted list.
Don’t leave the ThinkPad in your car
Don’t bend or force the display to open
21. Press Enter.
22. Next line to be added needs to be under the last Demotes the line and adds the demoted
bulleted list item entered. At the moment the line item.
cursor is positioned on a new line under this item.
From the far left of the screen, click the Demote
icon.
23. Enter the following for this item:
The screen is the most expensive component
of the laptop!
24. Press Enter.
25. Press the Promote icon to re-establish the Adds the fourth item on this slide.
hierarchy of the bulleted items. .
26. Type the following line:
Don’t place heavy objects on the ThinkPad.


27. From the menu bar trace to Insert > New Slide Adds the fourth slide to the
and click. presentation. Notice that this slide
automatically repeats the bulleted list
item (Title and Text) layout.
28. Title this fourth slide: Removing the CD-ROM.
29. Click inside the text portion of the slide. The
items to be entered here should be numbered
rather than bulleted. To do this, trace to the
Formatting toolbar and click on the numbered
list icon.
30. Enter the following text for the numbered items: Creates a numbered process
Click the unplug or eject hardware icon
Select the CD from the list and click OK
When prompted, slide the release latch to
eject the CD
Replace with the diskette drive
31. From the keyboard, press Ctrl + M. Adds the fifth slide to the presentation.
32. Enter the following title: Network Card
33. Enter the following bulleted line items:
Provides access to the wireless network.
Do NOT remove the card while the
computer is powered on.
Never jam the card into the slot
34. To spell check the presentation navigate to the
menu bar and trace to Tools > Spelling.
35. Make any changes as needed.
36. Save the presentation in the folder called My
Documents as ThinkPad Care.
To apply a template to an existing presentation, from the

menu bar, trace to Format > Slide Design and select a
template from those displayed in the Task Pane.

Lesson 3: Editing a Presentation

Objectives
The student will be able to:
¾ Insert a new slide into a presentation
¾ Edit existing slides
¾ Use Outline View to edit
¾ Use Slide View to edit
Overview
A presentation can be edited easily using either the Outline or Slide pane.
Editing a Presentation
Arranging Slides
Slides may be rearranged in either Outline or Slide Sorter views. One easily selects the slide(s)
to move and then drags them to the appropriate location. In Slide Sorter view, a vertical bar
appears next to the slide being moved as it is dragged. This indicates where the slide will drop
when the mouse button is released. In the Outline view, a horizontal line is displayed to indicate
where the slide will drop.
As an alternative to dragging the slide, Cut and Paste techniques may be used in either Slide
Sorter or Outline view to move a slide.
Action Steps—Editing a Presentation

1. From the previously created presentation, Slide 2 is visible in the Slide Pane.
ThinkPad Care, navigate to slide 2
(ThinkPad Do’s).
2. Using the Slide Pane, add the following new Modifies the slide which now has four
bulleted list item: bulleted list items.
Keep the ThinkPad in a cool, dry place
3. It is necessary to add a New Slide after Slide Inserts a new slide after Slide 2. Notice
2. Navigate to Slide 2 and click on it, if it is the default layout is for Title and Text
not already the chosen slide. (Bulleted List).
4. Insert a New Slide using any one of the three
methods demonstrated in the previous lesson.


5. Add the following to the new Slide 3: Creates a new slide.
Title: ThinkPad Do’s:
The following bulleted list items:
Backup your files on a regular basis.
Shut down the computer from the START
menu
Report problems to the Support Desk
(6888)
6. The completed slide should appear as below:
7. Click the Outline panel tab. Places the insertion point at the end of
8. In Slide 4, click at the end of the text. Slide 4.
9. Press Enter. Places the cursor under the text of Slide 4.
10. Press the Promote icon to create a New Inserts a new slide after Slide 4.
Slide.
11. Enter the following information from the Enters a Title for Slide 5 and creates
Outline Pane: another new slide, Slide 6.
Title: ThinkPad Don’ts:
12. Press Enter.
13. From the far left Outline toolbar, click the Demotes the yet-to-be-typed text.
Demote icon.


14. Enter the following text on Slide 6: Enters 3 bulleted items on Slide 6.
Don’t take the ThinkPad apart
If Enter was accidentally hit
Don’t use the ThinkPad in extreme heat after the last bulleted item,
or cold position the cursor at the end of
Don’t loan the ThinkPad to anyone the last item in the list and press
Delete.
15. The order of Slides 4 and 5 should be The entire slide is selected.
changed. From the Outline panel tab, click
the icon for Slide 5.
16. Hold down the mouse and drag the contents Changes the order of the slides by moving
of the slide to the very top of Slide 4. A line them while in the Outline panel.
above the title for Slide 4 should be visible.
17. Release the mouse.
18. To apply a different design template, trace to Opens the Task Pane > Slide Design
the menu bar > Format > Slide Design.
19. Click once on another design template. Changes the template for the presentation.
20. To change back to the previous design Changes the design template back to the
template, navigate to the Task Pane > Slide previously selected one.
Design > Recently Used.
21. Hover the mouse pointer over each design to
see the title.
22. Click the previously used design template.
23. Save the presentation as ThinkPad Care.

Slide Masters
A presentation’s slide master can be modified easily to include an object, such as a company
logo or piece of clip art, which would appear on every slide of the presentation. To accomplish
this, the item must be placed on the slide master. The object also may be hidden on any slide
within the presentation.
It is best to view the master slide as changes are made to it to assure the desired look being
created. This way, slide is viewed with text and other graphics included.
Action Steps—Viewing the Slide Master

1. Make certain the previous presentation is
open.
2. From the menu bar, trace to View The Slide Master for the particular presentation
>Master >Slide Master. appears.
Notice the appearance of the free-floating Slide

Master View toolbar.
3. To insert a clip art picture, from the ClipArt Task Pane appears.
menu bar trace to Insert >Picture
>Clipart.
4. Using the Search tool, enter the term, A large computer picture is inserted on the Master
“computer.” The results are presented, Slide.
click the first row, fourth picture and
insert it into the Slide Master. Notice the appearance of the free-floating Picture
toolbar.
5. Right-click over the picture and select The image is reduced in size.
Format Picture. Click on the Size
tab and change the size to 1.09 inches.
And click tab then click OK.
6. Drag the picture to the lower right On the far left of the screen, notice that the
corner in the Number Area (over the thumbnails are linked together by a gray line from
#) of the slide. one to the next slide. The first slide in the group
displays both the text and the inserted graphic.
7. From the lower left corner of the Closes the Slide Master and returns to the slides.
screen, click on Normal View. Note that the panel tab has changed to Slides and
that each slide is displayed with the new image on
it.

Handouts
When giving a presentation it is often helpful to provide the audience with a copy presentation so
that they may highlight any areas of importance or note any questions they may have.
PowerPoint provides many options for printing handouts. One may elect to print 2, 3, 4, 6, or 9
slides per page. Remember that, the more slides per page, the less space in which to make notes.
The procedure below outlines how to print handouts.
1. From the menu bar, trace to File > Print. (Do not use the Print icon.)
2. In the lower left box labeled, Print What, click on the drop-down arrow and select
Handouts.
3. The Handouts area to the right is now active. Use the drop-down box to select the
number of slides per page (2,3,4,6,9).
4. Decide the print layout (horizontal or vertical) under Order.
5. Click OK.
Experiment with the various layouts and determine which one is preferable.
Speaker’s Notes
Just as important as the audience handouts for some speakers, is the ability to print the notes
which have been entered for each slide in a presentation. The presenter may print one slide with
notes per page. Following are the steps to print Speaker’s Notes.
1. From the menu bar, trace to File > Print. (Do not use the Print icon.)
2. In the lower left box labeled, Print What, click on the drop-down arrow and select Note
Pages.
3. Click OK.


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PowerPoint 2003®

The University of Akron

LESSON 1: USING POWERPOINT 2003 ................................................................................ 3

©2005 The University of Akron

Version 2005.05.17 Learning Technologies/Software Training Services Page 1

Page 2 Learning Technologies/Software Training Services Version 2005.05.17

Lesson 1: Using PowerPoint 2003

The light bulb indicates a tip for working with PowerPoint.

Version 2005.05.17 Learning Technologies/Software Training Services Page 3

Starting PowerPoint 2003 and Opening a Presentation

Page 4 Learning Technologies/Software Training Services Version 2005.05.17

Panes and Views

Normal View Panes

Promote and Demote

Demotes the selected text

Promotes the selected text

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Action Steps–Opening a Presentation

¾ Select the Open tool from the

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Lesson 2: Creating Presentations

Template A template is a slide or presentation with a predefined format and color

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Slide Layout Placeholders

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Using the AutoContent Wizard

Action Steps—Using the AutoContent Wizard to Create a Presentation

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Using Design Templates

Action Steps—Creating a Presentation with the Design Template

5. From the displayed list, click Slide Layout.

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What to do What happens

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What to do What happens

To apply a template to an existing presentation, from the

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Lesson 3: Editing a Presentation

Action Steps—Editing a Presentation

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What to do What happens

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What to do What happens

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Action Steps—Viewing the Slide Master

Notice the appearance of the free-floating Slide

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