Professional Documents
Culture Documents
TRAINING OBJECTIVES:
2. PCOS INSTALLATION
4. ELECTION DAY
6. MANUAL ACTIVITIES
7. OTHER ACTIVITIES
PRESENTATION
PARTS OF THE PCOS
The contact point for the Security Key Used to interact with the application
2 1
(2) Back-up Memory Card Slot or ADMINISTRATOR CARD SLOT | Secondary compartment for back-up memory card
(1) Main Memory Card Slot or POLL WORKER CARD SLOT | Primary compartment for storage of
configured file
Parts of the PCOS
3 | AC Power Port
2 | Battery Power Port This is where to connect the
power adapter of the PCOS
This is where to connect the battery machine (20VAC)
pack that will be used for backing up
the power (12VDC)
Other Components and Peripherals of PCOS
THERMAL PAPER
This is the paper that is used for printing election results and
is installed inside the THERMAL PRINTER COMPARTMENT.
SECURITY KEY
The security key is a special device that is assigned to each
PCOS machine
Power Supply
AC adaptor that comes with the PCOS Machine which Uses 220 volts and an output
of 20 volts AC.
Power Supply
PCOS will beep to indicate that it is Note: If the PCOS iButton security key is
ready to accept instructions from not properly tapped into the receptacle,
BEI. an ‘ERROR IN VALIDATING SECURITY KEY’
message appears.
PCOS Main Menu
2
Minutes of Testing
A11 and Sealing; Voting 2 Pieces
and Counting
Ballpen 2 Pieces
Forms, Documents and Supplies.
ENVELOPES
A17-TS For Counted Test 1 Piece
Ballots, ERs and other
reports
1 2
3 4
5 6
***
DIAGNOSTICS
COMPLETE PRINTER TEST.
DIAGNOSTICS ***
EEPROM PASSED
COMPLETE COMPLETE
CAN YOU READ DIAGNOSTICS DIAGNOSTICS
THE TEXT THERMAL THERMAL
PRINTED ON THE PRINTER PASSED PRINTER FAILED
PAPER? (42000)
Click the appropriate button to LCD displays the messages after selecting either
confirm the correct status of YES or NO respectively.
the printer after the testing.
Procedures for Testing and Sealing of PCOS
8. The PCOS shall then display a set of numbered
buttons to test the LCD. Test all buttons by pressing
them one at a time. If a button works properly, the
following message will appear “BUTTON 1
PRESSED”, “BUTTON 2 PRESSED”…… depending on
the number of the button pressed. If the button
pressed is not working, the PCOS will not display any
message. Continue pressing the other buttons. When
finished, select “DONE”. The PCOS shall then
display the message “DOES THE LCD WORK
PROPERLY?” with “YES” and “NO” options. Select
the appropriate option. If “NO” is selected, the PCOS
will display “COMPLETE DIAGNOSTICS. LCD
FAILED”. Then the PCOS will automatically perform
No. 12 hereof.
Running Diagnostics (LCD)
8 9
10
COMPLETE COMPLETE
DIAGNOSTICS DIAGNOSTICS
LCD PASSED LCD FAILED
(45000)
PCOS will ask if the LCD is LCD displays the message after selecting either
working properly YES or NO respectively.
Procedures for Testing and Sealing of PCOS
9. If “YES” is selected, the PCOS shall display the
message “PLEASE PRESS THE GREEN ‘CAST’
BUTTON TO TEST THE LCD SCREEN!” The
BEI/SBEI member shall then press the green
“CAST” button.
10. The PCOS shall display the message “PLEASE
PRESS THE RED ‘RETURN’ BUTTON TO TEST
THE LCD SCREEN!”. Press the red “RETURN”
button.
Running Diagnostics (LCD)
11 12
PLEASE PRESS
PLEASE PRESS THE RED
THE GREEN “RETURN”
“CAST” BUTTON BUTTON” TO
TO TEST THE TEST THE LCD
LCD SCREEN! SCREEN!
PCOS will request the BEI to PCOS will request BEI to press
press the CAST button. Press it the RETURN button. Press it
Procedures for Testing and Sealing of PCOS
11. The PCOS will display “COMPLETE DIAGNOSTICS.
LCD PASSED”.
12. PCOS shall automatically test the clock component
and display the message “COMPLETE
DIAGNOSTICS. CLOCK PASSED” if the clock is
operational or else it will display the error message
“COMPLETE DIAGNOSTICS. CLOCK FAILED”.
13. PCOS shall automatically test the power component
and display the message “COMPLETE
DIAGNOSTICS. POWER PASSED” if the power
component is operational or else it will display the
error message “COMPLETE DIAGNOSTICS. POWER
FAILED”.
Running Diagnostics (LCD)
13
COMPLETE COMPLETE
DIAGNOSTICS DIAGNOSTICS
LCD PASSED LCD FAILED
(45000)
14 15
COMPLETE
COMPLETE
DIAGNOSTICS
DIAGNOSTICS
CLOCK PASSED
POWER PASSED
16 17
PLEASE INSERT
ONE
BALLOT TO RUN
SCANNER
DIAGNOSTICS
18
IS THE SCANNER
WORKING
PROPERLY AND COMPLETE COMPLETE
ARE THE DIAGNOSTICS DIAGNOSTICS
SCANNED SCANNER SCANNER FAILED
BALLOT RESULTS PASSED (46027)
CORRECT?
PCOS confirms if the LCD displays the message after selecting either
scanner is working properly YES or NO respectively
Procedures for Testing and Sealing of PCOS
17. PCOS shall display the “PRINT”, “DISPLAY”, and
“PREVIOUS SCREEN” options;
18. Select “DISPLAY” option. The PCOS shall display
the Diagnostics Report with “DONE” and
“NEXT” options;
19. Select “NEXT” option to display the second
screen of the Diagnostics Report;
20. PCOS shall display the “PREV”, “DONE”, and
“PRINT” options;
Running Diagnostics
19
Only two (2) voters can accomplish the test ballot at the same
time. For this purpose, give each of the test voters a ballot
inside a ballot secrecy folder and a marking pen;
The test voter shall, using the marking pen, accomplish his
ballot by fully shading the oval opposite the name of the
candidate/political party participating in the party-list
system of his choice. Thereafter, he shall return his
accomplished ballot inside the ballot secrecy folder and
proceed to the BEI/SBEI;
Procedures for Testing and Sealing of PCOS
w) The Chairman of the BEI shall:
1. examine the accomplished ballots and determine
whether the ovals opposite the names of the
candidates/political parties participating in the
party-list system chosen have been fully shaded and
the security features (timing marks and bar codes)
have not been damaged;
2. Return the accomplished ballot inside the ballot
secrecy folder and give the same to the voter who
shall personally feed the accomplished ballot into
the PCOS ballot entry slot.
Procedures for Testing and Sealing of PCOS
x) Close the voting after the ten (10) voters have voted by
doing the following:
1. The Chairman shall place the iButton security key on top
of the iButton security key receptacle and apply slight
pressure thereon. Remove the iButton security key from
its receptacle, after which the PCOS will display the
Main Menu;
2. Press the “CLOSE VOTING” option in the Main Menu;
3. The screen will display a message “ARE YOU SURE YOU
WANT TO CLOSE VOTING? NO MORE BALLOTS
WILL BE ACCEPTED AFTER THIS.” Select “YES” option;
Procedures for Testing and Sealing of PCOS
4. The PCOS will request for the PIN of the poll clerk
who will then enter his PIN and press “ENTER”. The
PCOS will validate the PIN and displays a message
“PIN ACCEPTED”. The PCOS will request for the
second PIN from the third member who will then
enter his PIN and press “ENTER”. The PCOS will
validate the PIN and displays a message “PIN
ACCEPTED”;
5. The screen will display a message “POLL IS BEING
CLOSED PLEASE WAIT” followed by another
message “VOTING HAS BEEN CLOSED NO MORE
BALLOTS WILL BE ACCEPTED BY THIS PCOS”;
Procedures for Testing and Sealing of PCOS
6. Thereafter, the PCOS shall automatically count
the votes and immediately display a message
“WOULD YOU LIKE TO DIGITALLY SIGN THE
TRANSMISSION FILES WITH A BEI
SIGNATURE KEY?”, with a “YES” or “NO” option;
7. Press the “NO” option;
8. The PCOS will display “ARE YOU SURE YOU
DO NOT WANT TO APPLY ANY DIGITAL
SIGNATURE?”, with a “YES” or “NO” option;
Procedures for Testing and Sealing of PCOS
9. Press the “YES” option. A message shall be
displayed “PRINTING 8 COPIES OF NATIONAL
RETURNS. PLEASE WAIT”.
10. A message shall be displayed “WOULD YOU
LIKE TO PRINT MORE COPIES OF THIS
REPORT” with a YES and NO options. Press
“NO” option.
11. Thereafter, the PCOS will display “PRINTING 8
COPIES OF LOCAL RETURNS. PLEASE
WAIT…” and the PCOS automatically prints the
8 copies;
Procedures for Testing and Sealing of PCOS
12. A message shall be displayed “WOULD YOU
LIKE TO PRINT MORE COPIES OF THIS
REPORT” with a YES and NO options. Press
“NO” option.
13. Detach the Election Returns and place it inside
the envelope provided for the purpose;
14. A message shall be displayed “READY TO
TRANSMIT. PLEASE PLUG IN TRANSMISSION
CABLE TO ELECTRONICALLY TRANSMIT
ELECTION REPORTS AND PRESS OK TO
CONTINUE”;
Procedures for Testing and Sealing of PCOS
15. Do not plug transmission cable. Press “SKIP”
option;
16. A message “ARE YOU SURE YOU WISH TO
SKIP CONNECTING TO THE MODEM?” with
YES and NO options will be displayed. Press
“YES” option;
17. PCOS will display a message “FAILED TO
TRANSMIT RESULTS. TRANSMISSION
PROCESS FAILED. PLEASE DISCONNECT
TRANSMISSION CABLE”.
Procedures for Testing and Sealing of PCOS
18. This shall be followed by “PRINTING
TRANSMISSION REPORT. PLEASE WAIT…”
19. The PCOS will automatically print the
Transmission Report. Thereafter display a
message “WOULD YOU LIKE TO PRINT MORE
COPIES OF THIS REPORT” with a YES and NO
options. Press “NO” option.
20. Detach the Transmission Report and place it
inside the envelope (A17-TS).
21. The PCOS will display the Main Menu;
Procedures for Testing and Sealing of PCOS
y) Re-zero the machine counters, press “UTILITIES” in
the Main Menu and select the “RE-ZERO” option in
the next menu.
The PCOS will:
1. Request for the PIN of the Poll Clerk who will then
enter his PIN and press “ENTER”;
2. Validate the PIN and displays a message “PIN
ACCEPTED”;
Procedures for Testing and Sealing of PCOS
3. Request for the second PIN from the Third
Member who will then enter his PIN and press
“ENTER”;
4. Validate the PIN and displays a message “PIN
ACCEPTED”.
Procedures for Testing and Sealing of PCOS
z) The Chairman shall enter the Re-zero PIN, then
press “ENTER”;
The PCOS will:
1. Display “RESULTS HAVE BEEN INITIALIZED”; and,
2. Automatically return to the Main Menu.
Manual Verification of Results
The BEI/SBEI shall retrieve the accomplished valid test
ballots from the ballot box, manually count the votes
therein and accomplish the Election Returns (ER)
provided for the purpose. The following rules shall be
observed in the manual counting of votes:
a)The Chairman shall verify the ballots to determine
whether there is over-voting. If there is an over-vote in
a position, no vote shall be counted in favor of any
candidate for the said position;
Manual Verification of Results
b) The Chairman shall take the ballot one by one and
read the names of candidates voted for and the
offices for which they were voted in the order in
which they appear thereon;
c) The Poll Clerk shall record on the ER the vote as the
names voted for each office are read. Each vote
shall be recorded by a vertical line, except every fifth
vote which shall be recorded by a diagonal line
crossing the previous four vertical lines;
d) After finishing the ten (10) test ballots, the Poll
Clerk shall determine the total number of votes
obtained by each candidate;
Manual Verification of Results
e) The BEI/SBEI shall compare the results of the
manually-prepared ER with that of the machine-
generated ER.
1. If the results of both ERs are the same, the
certification portion of both ERs shall be signed by
the BEI/SBEI and the representatives of the political
parties, candidates or citizens’ arms present;
Manual Verification of Results
2. If the results of both ERs are not the same, the
BEI/SBEI shall review/re-appreciate the ballots
to determine the cause of the discrepancy. If
after re-appreciation, there is still discrepancy,
call on the assigned technical support.
i. The BEI/SBEI shall immediately submit a report
of the testing to the EO concerned/SBRCG; and
ii. The EO/SBRCG shall submit a report to the
Commission, through the Field Operations
Group of the Project Management Office.
Post Testing Procedures
Shutting down the PCOS Machine
The certified IT capable BEI/SBEI member shall turn off
the PCOS by doing the following:
a)Press the “SHUT DOWN” option in the Main Menu.
The PCOS will display the message “ARE YOU
CERTAIN YOU WANT TO SHUT DOWN THIS
PCOS?”;
b)Select “YES” option. Wait until the light of the screen
turns off;
c)Disconnect the battery from the PCOS machine;
Post Testing Procedures
d) Disconnect the battery cable from the battery;
e) Disconnect the power cable of the PCOS machine
from the electrical outlet;
f) Disconnect the power cable from the PCOS
machine;
g) Place the counted ballots, machine-generated ER
together with the manually-accomplished ER and
all reports in an envelope (A17-TS) for submission
to the EO/SBRCG for safekeeping, after the
testing and sealing;
(FOR A QUICK VISUAL SUMMARY)
Post Testing Procedures
h) The BEI/SBEI shall:
1. Retrieve the envelope containing the back-up
memory card from the PCOS box;
2. Open the ADMINISTRATOR slot, insert the
back-up memory card in the memory card slot of
the PCOS labelled CF CARD 2 and seal the slot
with plastic security seal (A12);
3. Place the PCOS iButton inside the printer
compartment of the PCOS, cover the printer and
seal with plastic security seal (A12)
Post Testing Procedures
4) Record the serial numbers of the plastic
security seals on the Minutes/OAVF No. 11;
5) Place the battery and its peripherals inside the
battery box;
6) Place the battery and its peripherals inside the
battery box;
7) Lock the sliding cover of the ballot box slit
with one (1) padlock and one (1) plastic
security seal and record the serial number of
the seal in the Minutes/OAVF No. 11.
Post Testing Procedures
8. Record in the Minutes/OAVF No. 11 the serial
number of the Comelec seal to be used in
sealing the PCOS box;
9. Place inside the PCOS box the following:
i. PCOS and its power cord;
ii. Keys to the padlocks of the ballot box;
iii. PINs for the BEI/SBEI;
iv. PIN for re-zeroing; and
v. Two (2) copies of the Minutes/OAVF No. 11 in
their envelopes
Post Testing Procedures
Ensure that the three rolls of paper, envelope for
spare IButton and the modem, if any, are still inside
the PCOS box.
10.Seal the PCOS box with the Smartmatic seal and
Comelec seal provided for the purpose; and
11.Allow the accredited citizens arm to place their
own seal.
Interested parties may, with prior authority
from the Election Officer/Head of Post, watch
over the polling center where the PCOS are kept.
Disposition of Forms/Supplies
After the testing and sealing, the BEI/SBEI shall:
1.Submit to the EO/SBRCG the envelope containing the
following:
a)Diagnostic Report;
b)Initialization Report;
c)Eight copies of ER;
d)Transmission Report; and
e)Counted ballots.
The EO/SBRCG shall keep the above documents
until further instruction from the Commission.
Disposition of Forms/Supplies
1.1 1.2
(1) Open the Printer Cover, take out the I-Button (Security Key)
(2) Close the printer cover.
(3) Check the power supply specifications if it conforms with the PCOS machine
requirements.
(4) Plug the power supply to the wall outlet.
(5) Connect the power supply to the PCOS machine. (PCOS machine will automatically start)
2.1 2.2
PCOS will beep to indicate that Press firmly the security key to
it is ready to accept instructions the security key receptacle
from BEI.
(2 ) ACCESSING THE MAIN MENU
BEI presses firmly the PCOS Note: If the PCOS iButton security key
iButton security key and waits is not properly pressed into the
for the unit to accomplish its receptacle, an ‘ERROR IN VALIDATING
initial start up. SECURITY KEY’ message appears.
(3) OPEN VOTING
3.1 3.2
Enter the PIN code for POLL Screen displays the following
Press ‘OPEN VOTING' to open CLERK and press the Enter message after a successful PIN
the election button. entry.
(3) OPEN VOTING
3.3
Note:
Select the “INITIALIZE VOTE PCOS then displays the status of its initialization
COUNTERS” button to print the (right image)
initialization report
(4) INITIALIZING REPORTS
4.2
An Initialization Report (Zero Report) will
be printed to confirm that all results are
zero. PCOS then displays the OPEN
status and “Please insert ballot” message
on the screen. After this PCOS will display
the message "WOULD YOU LIKE TO
PRINT MORE COPIES OF THIS REPORT?"
plue the option "YES" and "NO"
Note:
The Initialization Report contains spaces The LCD screen would display
for BEI signatures and thumb prints. All that it is ready to accept votes
copies of the initialization report must be
signed and thumbprints should be affixed.
(5 ) VOTING PROCESS
5.1 5.2
The LCD screen would display The proper way to insert the
that it is ready to accept votes ballot
(6 ) CLOSE VOTING
6.1 6.2
6.3 6.4
6.5
Note:
6.6
6.7 6.8
6.9
8.1 8.2
PRINTING 8
COPIES OF
NATIONAL
RETURNS
PLEASE WAIT . . .
8.3
PRINTING 8
COPIES OF
LOCAL RETURNS
PLEASE WAIT . . .
9.1 9.2
READY TO TRANSMIT
ELECTRONICALLY
TRANSMITTING
PLEASE PLUG IN TRANSMITTING
FILE TO MBOC
TRANSMISSION ELECTION
CABLE TO REPORTS TO
ELECTRONICALLY CENTRAL SERVER*
TRANSMIT ELECTION
REPORTS AND PRESS
WAIT.. .. ..
PLEASE WAIT
OK TO CONTINUE
OK
Screen displays the Screen displays a After the BEI plugs the transmission cable,
the PCOS would automatically transmit the
message for preparing for confirmation message results to the designated recipients.
transmission of results to indicating that *MBOC/ KBP/ CENTRAL SERVER
designated locations transmission is ready.
(9 ) TRANSMISSION
9.3
ALL ELECTION
REPORTS HAVE BEEN
SUCCESFULLY
TRANSMITTED TO 3/3
LOCATION
PLEASE DISCONNECT
TRANSMISSION
CABLE
9.1.1
9.1.2
PRINTING 22 PRINTING 22
COPIES OF COPIES OF
NATIONAL LOCAL RETURNS
RETURNS
PLEASE WAIT . . .
PLEASE WAIT . . .
The PCOS will automatically print the 22 copies of the Election Returns for both
Local and National Positions
(9 ) TRANSMISSION – Printing 22 copies
9.1.3
It will also automatically one (1) copy each of the print the Statistic Report
and Audit Log
(9 ) TRANSMISSION – Printing 22 copies
Note: In case PCOS runs out of Note: Replace the thermal paper
thermal paper while printing the using the steps outlined in Thermal
remaining ER’s, the following Printer topic. Screen displays the
message is displayed: following message and waits until
printing is finished.
(10 ) BACKUP RESULTS AND SHUTDOWN
10.1
Press the “BACKUP & Note: PCOS can still function without the backup memory card
PROTECT” button. placed in the backup memory compartment but it cannot produce
a back-up copy of the main memory.
(10 ) BACKUP RESULTS AND SHUTDOWN
10.2 10.3
Press the shutdown button to The screen will ask you The screen will display
start the process in shutting if you are certain that that the PCOS is
down the PCOS machine. you want to shut down shutting down
the PCOS, Tap “YES”
PRESENTATION
1
Lift the printer cover door.
2
Press the blue button inside the
printer compartment. The printer
roller component will pop out of its
position.
3
Take-out the printer roller component
and remove the old paper roll from
the printer compartment
4
Insert the new paper roll into the rear
section of the printer compartment.
5
Pull the end of the roll forward so
that the paper lies between the two
printer roller pivots.
6
Press the printer roller component
into position on top of the two printer
roller pivots and the paper below it.
7
Back
PRESENTATION
(1) MANUAL ACTIVITIES – Printing Election Returns
1.1 1.2
Press fimly the PCOS Ibutton Press the Print Reports button
onto the security key
receptacle. PCOS displays the
Administration Menu.
(1) MANUAL ACTIVITIES – Printing Election Returns
1.5 1.6
The following reports are available Select the report. PCOS will
for re-printing - Election Returns confirm the number of copies
for National; Election Returns for to be printed.
Local; Statistics; Audit Log
(1) MANUAL ACTIVITIES – Printing Election Returns
1.7 1.8
PRINTING 1
COPY OF
NATIONAL
RETURNS (1/1)
PLEASE WAIT . . .
2.1 2.2
2.3 2.4