Board of County Commissioners Carroll County Government

225 North Center Street

Doug Howard, President Westminster, Maryland 21157
Haven N. Shoemaker, Vice President 410-386-2043; 1-888-302-8978
Robin Bartlett Frazier, Secretary fax 410-386-2485
David H. Roush MD Relay ~ 7-1-1/800-735-2258
Richard S. Rothschild

Agenda for the Week of January 3, 2011 ~ Revision 1

Please Note: This weekly agenda is subject to change. Please call 410-386-2043 to confirm a
meeting you plan to attend. All meetings will be held at the Carroll County Office Building
Room 311. (Unless otherwise noted)

 Indicates Outside Activities

Monday ~ January 3, 2011

8:30 a.m. Meeting with Sykesville/Freedom Fire Department

Sykesville, Maryland
Commissioner Howard

12:00 p.m. Lehigh Tour

Union Bridge, Maryland
Commissioners Howard, Rothschild & Roush

Tuesday ~ January 4, 2011

8:00 a.m. Carroll County Chamber Legislative Breakfast

New Windsor, Maryland
Commissioner Howard

10:00 a.m. Board of County Commissioners Open Session

County Office Building ~ Room 311

Hearing ~ Appeal of Assessment

Long Reach Farms

Transportation Projects Briefing

Department of Planning ~ Mr. Tom Devilbiss
Tuesday ~ January 4, 2011 (Continued)

Consideration of Carroll County Public Schools

Budget Transfers, Request Numbers 11 thru 13
and Request Numbers 015 and 016
Carroll County Public Schools ~ Mr. Stephen Guthrie
Department of Management & Budget ~ Mr. Ted Zaleski

Overview of Grants Office Process & Procedures

Department of Management & Budget ~ Mr. Ted Zaleski

Review and Approval of the Chesapeake Bay Trust Award

for Snowden's Run Watershed Plan
Department of Planning ~ Mr. Tom Devilbiss
Department of Management & Budget ~ Mr. Ted Zaleski

Review and Approve Amendments to the Locally Operated

Transit System American Recovery and Reinvestment Act
(ARRA) Public Transportation Capital Grants
Department of Planning ~ Mr. Tom Devilbiss, Acting Director
Department of Management & Budget ~ Mr. Ted Zaleski

Review and Approval of FFY 2010 Citizen Corps Grant

FFY 10 Homeland Security Grant Program
Department of Public Safety ~ Mr. Scott Campbell
Department of Management & Budget ~ Mr. Ted Zaleski

Overview of the Carroll County State's Attorney's Office

Carroll County State's Attorney ~ Mr. Jerry Barnes

Discussion of E-Verify Immigration Policy

12:00 p.m. Warfield Tour and Lunch Meeting

Sykesville, Maryland
Commissioners Howard & Rothschild
Tuesday ~ January 4, 2011 (Continued)

2:30 p.m. Board of County Commissioners Open Work Session

County Office Building ~ Room 311

Discussion of Carroll County Master Plan

Department of Planning ~ Mr. Tom Devilbiss

Public Comment

Chief of Staff Time

Executive Responsibilities and Structure of Board of County Commissioners

Discussion

Closed ~ Administrative Session

Closed ~ Personnel

6:00 p.m. Carroll County Republican Women’s Meeting

Westminster, Maryland
Commissioner Rothschild

Wednesday ~ January 5, 2011

8:00 a.m. Maryland Association of Counties Conference

Cambridge, Maryland
Commissioners Howard, Frazier, Roush & Rothschild

6:30 p.m. Farm Bureau Dinner

Westminster, Maryland
Commissioner Shoemaker

Thursday ~ January 6, 2011

8:00 a.m. Maryland Association of Counties Conference

Cambridge, Maryland
Commissioners Howard, Shoemaker, Frazier, Roush & Rothschild
Friday ~ January 7, 2011

8:00 a.m. Maryland Association of Counties Conference

Cambridge, Maryland
Commissioners Howard, Shoemaker, Frazier, Roush & Rothschild

Saturday ~ January 8, 2011

9:00 a.m. Carroll County Delegation Public Hearing on Local Legislation

County Office Building ~ Room 003
Commissioners Howard, Shoemaker, Frazier & Roush

Sunday ~ January 9, 2011

8:05 a.m. “The Commissioners’ Report” – WTTR

Commissioner Rothschild

ACCESSIBILITY NOTICE: The Americans with Disabilities Act applies to the Carroll County Government and its programs, services,
activities, and facilities. If you have questions, suggestions, or complaints, please contact Ms. Jolene Sullivan, the Carroll County Government
Americans With Disabilities Act Coordinator, at 410-386-3600/1-888-302-8978 or MD Relay Service ~ 7-1-1/800-735-2258. The mailing
address is 225 North Center Street, Westminster, Maryland 21157.
Posted: 07/07/06

CARROLL COUNTY
a great place to live, a great place to work, a great place to play
 Briefing Paper

January 4, 2011

Open Session

Issue:

Long-Range Transportation Projects List

Background:

The Baltimore region’s long-range transportation plan covers an

extensive network of highways, city streets, suburban and rural roads, bus
lines, railways, and bicycle paths that are planned or are in need of
improvement. It is the responsibility of the Baltimore Regional
Transportation Board to update this plan every four years, as required by
federal law.

The current long-range transportation plan for the region, adopted in

2007 and known as Transportation Outlook 2035, is in the process of being
updated. The new plan, which is called Plan It 2035, is entering the final
stages of development and the Baltimore Regional Transportation Board is
calling for project submittals from local jurisdictions by January 31, 2011.

Below is a list of Carroll County projects for the Board’s consideration for
inclusion in the long-range transportation plan. These projects have been
ranked and scored based on criteria that reflect goals and strategies
approved by the Baltimore Regional Transportation Board in October 2010.
The strategies were included to better define and rank the importance of
each specific project. The resulting criteria for ranking projects included the
project’s ability to:

1. Improve transportation system safety;

2. Improve accessibility;
3. Increase mobility;
4. Preserve the environment;
5. Improve transportation system security;
6. Promote prosperity and economic opportunity; and,
7. Foster participation and cooperation among all stakeholders.
 Carroll County Long-Range Transportation Projects
Plan It 2035
Rank Project (Estimated Date) Score
(140 max.
possible)
Highway
1 MD 32, widen to 4 lanes, MD 26 to Howard Co. line 99
(2020)
1 MD 140, widen to 8 lanes, Market St to Sullivan Rd, full 99
interchange at MD 97, CFI at Center St & Englar Road
(2020)
1 MD 26, widen to 6 lanes, MD 32 to Reservoir (2015) 99
2 MD 30, Hampstead Main Street revitalization (20__) 98
3 MD 97 N, MD 140 to Pleasant Valley Road, Widen to a 5- 97
lane highway, including an interchange at New Meadow
Branch Road, (20__)
4 MD 140, Baltimore County line to Kays Mill Rd, 95
interchange and intersection improvements at MD 91
(20__)
5 MD 140 Relocated (Taneytown Bypass), new 2 lane road, 92
Trevanion Rd to MD 140 (20__)
6 MD 30 Relocated (Manchester Bypass), new 2 lane road, 89
Brodbeck Rd to N of MD 86 (2030)
6 MD 31, New Windsor Main St / High St revitalization 89
(20__)
7 MD 26, widen to 4 lanes, MD 32 to MD 97 (2025) 88
Bicycle / Pedestrian
1 Wakefield Valley Community Trail, 8 ft wide, along MD 70
31, New Windsor to Westminster (2015)
1 Little Pipe Creek Trail, 8 ft wide paved, along Little Pipe 70
Creek, Union Bridge to New Windsor (2025)
2 Piney Run to Sykesville Trail, 8 ft wide, Piney Run Park to 67
Sykesville (2015)
2 Bennett Cerf Trail, 6’ wide trail connection Bennett Cerf 67
Park and surrounding communities to downtown
Westminster (20__)
3 Patapsco Regional Trail, 8 ft wide, along South Branch of 65
Patapsco River, Mount Airy to Sykesville (2020)
Transit
None
Highlighted items were included in previous regional long-range
transportation plan
Non-highlighted items are major projects featured either in local
comprehensive plans or the County’s annual priority letter to MDOT.
 Department of Management and Budget
Briefing Paper
January 4, 2011

Issue: FY 11 Budget Adjustments and Transfers for Carroll County Public Schools

Background:

 State law stipulates that County Commissioners or County Councils approve the budget of their school system
both in total and by category. Any transfers made between categories or any nonlocal funds received by the
county school board after the adoption of the school budget must be approved by the County Commissioners or
County Councils.
 Carroll County Public Schools Budget Adjustments 15 through 16 and Budget Transfers 11 through 13 were
approved by the Board of Education on December 8th, 2010.

Discussion:

 Budget Adjustment No. 15 deappropriates $134,755 in formulaic federal funds for the Title I Targeted
Assistance grant for high poverty schools and aligns the budget with the approved annual grant application. It
reduces the number of Title I schools from 4 to 3 (removing William Winchester Elementary) and eliminates
2.0 full-time equivalent teacher positions for that school. Savings from reducing the number of schools covers
the decrease in the amount of the grant received compared to what was expected historically and also allows
funds from to be slightly increased for Student Transportation, Instructional Supplies and Materials, and Other
Instructional Costs. There are no impacts on local funds or obligations from these changes.

 Budget Adjustment No. 16 appropriates $75,000 in State grant funds for the Maryland Science, Technology,
Engineering, and Mathematics (STEM) Initiative. This grant will support implementation of relevant
elementary curriculum, advancement of career awareness for middle school students, and summer externships
for teachers in STEM-related areas. Funds will be used for Instructional Wages (and related fringe charges),
Student Transportation, Mid-Level Administration (curriculum development), Instructional Supplies and
Materials, and Other Instructional Charges. There are no salaried positions and no impacts on local funds or
obligations from these changes.

 Budget Transfer No. 11 impacts federal grant funds for English for Speakers of Other Languages (ESOL)
instruction. It moves funds from Instructional Supplies and Materials and Instructional Substitutes (and related
fringe charges) to Teacher Hourly Wages (and related fringe charges). A total of $4,667.50 is being moved by
the transfer. The budget changes are requested because the final grant budget has been approved and the
original school system budget was prepared before the grant application was finalized and approved.

 Budget Transfer No. 12 impacts local funds for targeted academic intervention programs prepared for higher
poverty non-Title I schools. The funds were budgeted centrally in estimated line item amounts and allocated to
schools in lump amounts based on need. Administrators submitted plans to utilize these funds based on needs
at their individual schools which were reviewed and approved. The transfer moves funds from Teacher Hourly
Wages (and related fringe charges), Conferences, and Instructional Supplies and Materials to Hourly
Instructional Assistant Wages (and related fringe charges), Instructional Supplies and Materials, Student
Transportation, and Other Contracted Services. A total of $34,013.07 is being moved by the transfer. The
budget changes are requested to allow the funds to be released to schools in the line items the schools requested.

 Budget Transfer No. 13 impacts State grant funds passed through the Local Management Board for the Parents
as Teachers Program. It moves funds from Teacher Hourly Wages (and related fringe charges) to Instructional
Supplies and Materials and Instructional Mileage Reimbursement. A total of $4,216.00 is being moved by the
transfer. The budget changes are requested because the final grant budget has been approved and the original
school system budget was prepared before the grant application was finalized and approved.

Desired Action: Approval of the Transfers and Adjustments

 DEPARTMENT OF MANAGEMENT AND BUDGET
GRANTS OFFICE INFORMATIONAL SESSION
January 4, 2010

Purpose: Introduce the Grants Office and its function to the Board of Commissioners.

Background: The Grants Office was established in 1989 to provide a centralized focus on seeking, securing and managing
grants and to expand funding available to the county in support of the initiatives of the Board of Commissioners. The Grants
Office serves county agencies, partner agencies, non-profits and municipalities. Priority for service is to county agencies. The
Grants Office was established to assure that grant applications and matching funds are presented to the Board of Commissioners
for review and approval prior to submission. Procedures adopted by the Grants Office also record the acceptance of applications
and awards by the Commissioners and inform applicant agencies of the responsibilities to carry out the grant in accordance with
grant obligations.

Granting entities generally offer funds to develop new programming or expand existing programs to serve an identified need.
Grantors prefer to fund programs that follow best practices or evidence based programs that have shown capacity to meet
performance and outcome measures.

Services provided by the Grants Office:

 Research to find opportunities that fit agency needs
 Identification and development of grant applications within timelines
 Editing of applications for adherence to application purpose and grant requirements.
 Budget review for accuracy and fidelity to program purpose
 Assistance with understanding and meeting grant requirements tied to an award
 Establishing timelines for agency and Commissioner to assure timely submission
 Establishing approved awards in the financial accounting system
 Updating agencies regarding regulatory changes
 Maintaining electronic requirements for federal and state grant management systems which allow county agencies to
apply for grants and receive reimbursement for funds expended
 Document scanning to assure proper electronic file and reduce paper files and storage.

Current Process:
1) Upon notice of a potential grant application, Grants staff members propose a timeline to the applicant agency so that
the grant can be developed and presented to the Board of Commissioners within the required timeframe.
2) New grants that are requesting county match are presented to the Board of Commissioners requesting permission to
develop the grant. This reduces staff time devoted to the grant should the Board wish not to apply.
3) Continuing grants are developed, edited, reviewed by Grants, Budget and the County Attorney’s Office prior to Board
review.
4) Upon Board of Commissioner approval, the grant is submitted as required by the grantor.
5) Grants that receive an award are reviewed by the requesting agency and Grants staff to assure the award matches the
applicant need. The award is then submitted to the County Attorney’s Office for review of legal sufficiency and then to
the Board for review and approval.

GRANTS OFFICE INFORMATIONAL SESSION Page 2

6) The grant award is then submitted to the grantor.

Between 2005 – 2010 the Grants Office processed:

 454 applications
 $43,432,486 in awards

Award to application ratio for past five years: 340 of 396 grants or 85.85% of applications were funded. There are 11
applications that are pending decision.

Total audited Federal grants from FY 2005 through FY 2010 equaled $70,523,211.*

* Public Works, Economic Development, Farm Preservation grants have not historically been processed through the Grants
Office and account for a portion of the difference between the grant totals.

Submitted By:
Colleen Baumgartner
December 30, 2010

Attending: Ted Zaleski, Colleen Baumgartner

 Department of Planning
Bureau of Resource Management

Chesapeake Bay Trust Watershed Assistance Grant Program

Snowden’s Run Watershed Characterization
Briefing Paper
January 4, 2011

Issue:
Approval to accept grant funds from the Chesapeake Bay Trust (CBT) Watershed Assistance Grant Program
for the development of a watershed characterization plan in the Snowden’s Run Watershed.

Background:
In response to goals specified in our National Pollutant Discharge Elimination System (NPDES) permit
relating to assessment of water quality within all of our watersheds; we are actively looking at ways in which to
offset the cost associated with these efforts. Partnerships with neighboring jurisdictions, the local community, the
Board of Education, and other governmental entities are steps in the right direction. The Chesapeake Bay Trust
(CBT) and the Maryland Department of Natural Resources solicited grant applications last summer for their 2010-
2011 Watershed Assistance Grant Program. These grants are designed to support watershed planning efforts and the
design of watershed restoration projects in Maryland. Planning projects include watershed characterizations,
surveys, assessments, action plans, or financing strategies. Local governments were invited to submit requests for
watershed planning assistance. The planning efforts were to consist of watershed characterizations which would
include establishing a baseline of watershed conditions from which progress can be evaluated and to create a
framework for identifying future restoration projects.

An application was submitted on September 24, 2010 requesting funds to complete a watershed
characterization for a portion of the Snowden’s Run Watershed located in southern Carroll County. The Snowden’s
Run 12-digit watershed is located in the southern portion of the Liberty Reservoir 8-digit watershed, adjacent to the
reservoir. Snowden’s Run includes the designated growth area of Eldersburg, and as such, urban development
accounts for approximately 32% of the land use, while agriculture occupies only 15% in the watershed. This study
will provide a unique opportunity for local outreach to watershed residents, the public school system, and other
interested parties. Factors relating to choosing this watershed for comprehensive characterization were as follows:

 Drains directly to the Liberty Reservoir, a major drinking water source for the Baltimore metropolitan
region;
 Liberty Reservoir discharges to the Patapsco River and ultimately to the Bay;
 Is highly urbanized and the potential for water quality improvement are greater than other areas in the
county; and

Over $622,000 was requested from the Watershed Assistance Grant Program with only $216,000 available
to fund projects. Carroll County was very fortunate to have the Snowden’s Run Watershed Characterization project
selected and 100% of the requested $27,177.00 was awarded to fully fund the intended work plan.

Action:
The Department of Planning is requesting approval from the Board of County Commissioners to
accept $27,177 in federal funds for this project.

Motion to approve: _________________________________________

Second _________________________________________

Approved: _________________________________________

Denied: _________________________________________

Signed: _________________________________________

Submitted by: Gale Engles

Attending: Tom Devilbiss, Gale Engles, Hugh Murphy, and Colleen Baumgartner
 GRANTS OFFICE
DEPARTMENT OF MANAGEMENT AND BUDGET
Grant Award Modification Briefing Paper
January 4, 2010

Project Name: Modification - American Recovery and Reinvestment Act (ARRA) Public Transportation Capital Grants
Department/Agency: Department of Planning
Funding Agency: Maryland Department of Transportation with pass through funds from the Federal Department of
Transportation
Deadline: January 17, 2010

Summary: In May 2009 the Board accepted the award of $1,569,703 in American Recovery and Reinvestment Act (ARRA)
funds for capital projects for public transportation. The total award will remain the same; however, some of the line item costs
have changed and approval of the modified award is required.

American Recovery and Reinvestment Act (ARRA)

Public Transportation Capital Grant Awards

Original Award Modified Award

Routing and Dispatch Software – Replacement for an outdated operating $260,000 $260,000
system to improve efficiency and customer service
Bus Equipment – One-time marketing expenditures including branding for $95,000 $50,000
8 busses; shuttle stop signs and schedule holders, system maps, brochures
and web improvements.
Bus Radio System – Digital trunked mobile radio system to replace the 18 $171,100 $106,466
year old radio dispatch system
New CATS Building – Design, Engineering and Construction –bus lot, $758,403 $858,260
pole barn vehicle shelter and 800 sq.ft. office/driver area. Site will allow
for expansion to house future transit center
Office Equipment – computers, printers and fax for CATS $13,000 $8,478
Wireless Internet on Selected Vehicles – Wireless internet for shuttle $18,000 $14,150
routes to increase appeal to students and commuters.
Preventive Maintenance- to maintain vehicles so they will reach their 0 16,705
useful life
2 Replacement Vehicles - Small Buses 12/2 – to replace existing vehicles $103,600 $103,460
beyond their useful life
2 Replacement Vehicles - Small Buses 16/2 - to replace existing vehicles $103,600 $103,460
beyond their useful life
2 Support Vehicles – Hybrid Cars – to support Demand Response routes $47,000 $48,724
with smaller and more fuel efficient vehicles
Total Capital Funds $1,569,703 $1,569,703
Modification - American Recovery and Reinvestment Act (ARRA) Page 2 of 2

Recommendation: Approve the Modification to the ARRA Transportation Grant Award

Motion to approve: _____

Seconded: _____
Approved: _____
Disapproved: _____
Signed By: _____
Date Signed: _____

Tom Devilbiss, Acting Director, Department of Planning

Melinda Jones, Grants Specialist, Department of Planning
Colleen Baumgartner, Grants Manager, 410-386-2212
 Department of Planning

Briefing Paper

January 4, 2011

Open Session

Issue:

Work Session on Draft 2010 Carroll County Master Plan

Background:

On October 19, 2010, the Carroll County Planning Commission approved the 2010 Carroll
County Master Plan. This action followed a series of work sessions held by the Planning
Commission to review and modify the recommendations of the revised draft plan. The revised
draft reflected an update to the text of the adopted 2000 Carroll County Master Plan to reflect
more recent data, items already implemented, and legislative requirements enacted since 2000.
Following the initial set of work sessions, the Planning Commission released the draft for public
review and held a public hearing on August 19, 2010. The Commission met for another set of
work sessions in early September to address changes to the draft based on comments received.

On January 11, 2011, the Board will hold a work session with the Carroll County Planning
Commission to discuss the recommended 2010 Carroll County Master Plan: Challenges &
Choices. In preparation for this work session, on January 4, staff will review the updates that
were needed. Key recommendations will be highlighted, with more in-depth discussion
anticipated to occur during the work session with the Planning Commission.

Action:

For Board’s information in preparation for work session with the Planning Commission on
January 11, 2011