GOVERNMENT OF KARNATAKA

No.DPAR 8 SAP 2007 Karnataka Government Secretariat,

Vidhana Soudha,
Bangalore, dated: 17.1.2008.

CIRCULAR

Sub:- Filing of Property Returns by the IAS/IPS and IFS

officers.

******
As per rule 16(1) of All India Service (Conduct) Rules 1968, every person shall on his
first appointment to the service submit a return of his assets and liabilities in such form as may
be prescribed by the Government giving the full particulars regarding:

a) the immovable property owned by him or inherited or acquired by him or held by him
on lease or mortgage, either in his own name or in the name of any member of his
family or in the name of any other person;
b) shares, debentures, postal cumulative Time Deposits and cash including bank
deposits inherited by him or similarly owned, acquired or held by him;
c) other movable property inherited by him or similarly owned, acquired or held by him;
and
d) debts and other liabilities incurred by him directly or indirectly

NOTE 1:- In all returns, the values of items of movable property worth less than Rs.15,000 in
value may be added and shown as a lump sum. The value of articles of daily use
such as clothes, utensils, crockery and books need to be included in such return.

NOTE 2:- Where a member of an All India Service is appointed as a member of another All
India Service, he shall not be required to submit a fresh return under this sub-rule.

As per rule 16(2) every member of the service shall submit an annual return in such
form as may be prescribed by the Government in this regard, giving full particulars of the
immovable property inherited by him or owned or acquired by him or held by him on lease or
mortgage either in his own name or in the name of any member of his family or any other
person.

The Statement of immovable property on appointment to the service should be filled in

Form-I (enclosed) in duplicate within a month on first appointment to the service and submitted
to the concerned authority. The particulars of liquid assets, movable properties, PF and LIC
policy and statement of debts, liabilities, on first appointment to the service should also be filled
in Form-II to V (enclosed) and submitted to the concerned authority in duplicate within a month
of first appointment to service. The filing of Forms-II to V relating to liquid assets, movable
properties etc is a onetime affair and there is no need to file the particulars in Form No.II to V
every year during the service. Every officer is required to give intimation of movable properties
acquired by them and their family members, value of which exceeds Rs.15,000/- in each case
within a month from the date of the transaction. While doing so, the source of meeting cost
 --: 2 :--

involved in the transaction of movable properties should be intimated. In addition to this every
officer should file statements of immovable property owned, acquired or inherited by him or held
by him on lease or mortgage either in his own name or in the name of member of his family or
any other person in Form-I mentioned above in duplicate in the month of January every year
during the service giving details of immovable properties the officer and his family etc., as on
31st December of the preceding year (i.e. calender year January to December).

The purpose of the above provisions is to ensure that the immovable/movable

properties acquired by the Government servant after joining the Government service are within
the means of his income known to the Government and that the acquisition of properties after
his/her joining the Government service is not only after the due intimation/permission as
required under the Conduct rules, but also that the information of such acquisition is held and
properly monitored by the respective office.

IAS/IPS/IFS officers shall therefore take prompt action in ensuring that All India Service
(Conduct) Rules are strictly followed in submitting property returns promptly to the Government.
Those found violating the Conduct Rules or holding assets disproportionate to their known
source of income will be dealt with as per All India Service (Conduct) Rules.

APRs should be submitted within time and failure to do so, Government would be
constrained to take action not to release the annual increments of such officers till such time the
APRs are filed by them.

Sd/-
(TUSHAR GIRINATH)
Additional Secretary to Government,
DPAR (Services).
TO:
1. All IAS officers
2. The DG& IGP, Karnataka, Bangalore- to send copy of the circular to all IPS officers of
Karnataka.
3. The Principal Chief Conservator of Forests, Bangalore- to send copy of the Circular to all
IFS officers of Karnataka.
4. The Director, LBSNAA, Mussoorie- to bring the Circular to the notice of IAS Probationers
coming to the Academy for the Probationers’ Training every year.
5. The Director, SVP National Police Academy, Hyderabad- to bring the Circular to the
notice of IPS Probationers coming to the Academy for the Probationers’ Training every
year.
6. The Director, National Forest Academy, Dehradun- to bring the Circular to the notice of
IFS Probationers coming to the Academy for the Probationers’ Training every year.
7. P.S to Chief Secretary,
8. The Under Secretary, DPAR (Services-4).
9. IAS/IPS/IFS officers Association
10. Spare Copies/SGF.
 FORM I

[See Government of India’s Instructions (1) and (2) below rule 16.]

Statement of Immovable property on appointment for the year.......

1. Name of Officer (in full) and Service .........................
to which the officer belongs.
2. Present post held .............................................
3. Cadre of the state on which borne..............................
4. Present Pay: ..................................................

Inapplicable clause to be struck out.

Name of Name and Present If not in How acquired Annual Remarks

districts, sub- details of Value own name, whether by purchase, income
Division, Taluk Property state in lease, mortgage, from
and village in 1.Housing and whose inheritance, gift or of property
which property is other buildings name held otherwise with date
situated 2. Lands and his/her of acquisition and
relationship name with details of
to the person/ persons from
members whom acquired.
of the
Service

Signature of the Officer

Date .........................

Note.— This declaration form is required to be filled in and submitted by every member of the IAS/I.P.S.
under rule 16(5) of the All India Services (Conduct) Rules, 1968 on first appointment to the
Service, and thereafter at the interval of every twelve months, giving particulars of all immovable
property owned, acquired or inherited by him or held by him on lease or mortgage, either in his
own or in the name of any member of his family or in the name of any other person.
 FORM NO. III

Statement of movable property on first appointment as on the 31st December, 19

Sl. Description Price or value at If not in own How Remarks

No. of items the time of name, name and acquired
acquisition and/or address of the with
the total person in whose approximate
payments made name and his/her date of
upto the date of relationship with acquisition
return, as the the Government
case may be, in servant
case of articles
purchased on
hire purchase or
instalment basis
1 2 3 4 5 6

Date………………… Signature…………………….

Note 1. In this Form information may be given regarding items like (a) jewellery owned by him (total
value); (b) silver and other precious metals and precious stones owned by him not forming part of
jewellery (total value), (c) (i) Motor Cars (ii) Scooters/Motor Cycles; (iii) refrigerators/air-conditioners, (iv)
radios/radiograms/television sets and any other articles, the value of which individually exceeds Rs. 1,000
(d) value of items of movable property individually worth less than Rs. 1,000 other than articles of daily
use such as cloths, utensils, books, crockery, etc., added together as lumpsum.

Note 2 : In column 5, may be indicated whether the property was acquired by purchase, inheritance, gift
or otherwise.

Note 3 : In column 6, particulars regarding sanction obtained or report made in respect of various
transactions may be given.
 FORM NO. V

Statement of Debts and Other Liabilities on First Appointment as on 31st December, ………..

Sl. Amount Name and address Date of incurring Details of Remarks

No. of Creditor Liability Transaction

1 2 3 4 5 6

Date …………………….. Signature……………………….

Note 1. Individual items of loans not exceeding three months emoluments or Rs. 1,000 whichever is less,
need not be included.

Note 2. In column 6, information regarding permission, if any, obtained from or report made to the
competent authority may also be given.

Note 3. The term "emoluments" means pay and allowances received by the Government servant.

Note 4. The statement should also include various loans and advances available to Government servants
like advance for purchase of conveyance, house building advance, etc. (other than advances of pay and
travelling allowance), advance from the GP Fund and loans on Life Insurance Policies and fixed deposits.

[Cab. Sectt. DP&AR O.M. No. 25/7/65-Ests. (A) dated 6th January, 1973]