24JAN2011

Municipal Services Complex – Status Report
24JAN2011

Municipal Services Complex – Status Report
 New DPW and JCIA facility to replace antiquated and dilapidated facilities that are redundant and
energy wasteful. Relocation will open up the westside along the Hackensack River and the
eastside tow pound regions for development
•East Linden Avenue on a 19.631 acre site
•Project is 147,200 SF.
•Construction budget is $58 million.
•Bid in 2 construction packages.

24JAN2011

Municipal Services Complex – Status Report
 DPW/JCIA Program
• Office 35,800 SF ƒ Industrial Vehicles 268
• Automotive 64,600 SF ƒ Light Vehicles 341
• Shop/Storage 30,550 SF
• ESU 16,250 SF ƒ Tow Pound 400 vehicles
Total 147,200SF
24JAN2011

Municipal Services Complex – Status Report
 Package 1 – Site Preparation

Scope of Work
• Environmental Remediation (Chromium and historic fill 
issues)
• Establish rough grades and provide a temporary work road
• Building Demolition
• Site Fence

Bid Results
• Package was advertised for Bid on Nov 9, 2010
• The estimate for the work was $3.3 million
• Lowest responsive bid was $2.2 million  Kyle Conti
• Saved $1.1 million

Recommendation to Council to award

24JAN2011

Municipal Services Complex – Status Report
 Package 2 – Main Construction of MSC
• Scope of Work:  Auto/Office, Shop/Storage, ESU and Site Elements
• Total site requirement is 20 acres off Linden Avenue and Caven Point Road Extension
• The site concept is to avoid industrial presence along Linden Avenue to respect the 
Danforth Redevelopment District.
• CDs are 85% complete

Schedule
•Package 2 Bid Advertisement  March 15, 2011
•Package 2 Bid Award May 15, 2011
•Package 2 Construction NTP  June 1, 2011
•Package 2 Subt. Completion  February 15, 2013
•Package 2 Close Out April 15, 2013
•MSC Move In Complete May 31, 2013

24JAN2011

Municipal Services Complex – Status Report
 Value Engineering – “Lemons to Lemonade”
Development of the Caven Point Road Extension was blocked by several obstacles
•MUA CSO system that is overloaded and spills out storm water during minor storm events.
•Protracted negotiations and coordination require with NJTA and Conrail and Tropicana
•Additional Site acquisition needed.

24JAN2011 Original Scheme

Municipal Services Complex – Status Report
 Value Engineering – “Lemons to Lemonade”

•Redesign the project site utilizing Linden Avenue for all vehicle access
•Consolidate everything on to 17 acres and use the 2 acres of Liberty Storage.
•Truck Access use shared drive
•Traffic Study finds only minimal impact requiring only adjustments to existing traffic signals.
•Revision to overall site grading to accommodate addition of site elements
•Minimize new retaining walls and reuse existing retaining wall
Fuel station
Site materials
Material drop off LIGHT RAIL
Snow Plow racks (37) Snow Plow racks (59)

Salt dome
SHOP BUILDING Gate Archive
HHDO &
ESU TOW office loading
POUND

LIBERTY
AUTO \ OFFICE BUILDING STORAGE

Site manned
Pedestrian path security
24JAN2011

Municipal Services Complex – Status Report
 Value Engineering – “Lemons to Lemonade”

Benefits Project Cost

•Eliminates additional property acquisition •Original project cost of $58M is reduced by a total of $56.5 million
•Eliminates costly and time consuming review/approvals from •No property acquisition saves $2 million
Conrail, NJTA and Tropicana •Design Cost is $349K $100K is covered by existing fee Need
•Reduces Construction Cost $249K new funds
•Paid for by construction cost savings of $1.5 M
•Avoids storm overflow problem
•Reduces reconstruction of Retaining Walls and Excavation Work

SHOP BUILDING
ESU TOW
POUND

AUTO \ OFFICE BUILDING

24JAN2011 SCHEME 4 Alley Flow- RVS

Municipal Services Complex – Status Report
 “City Designated” LEED Platinum Project

•Green Roofs to reduce storm water runoff

•Water consumption reduced by 40%
•Project uses 88% less fossil fuel generated energy
•Approaches the AIA’s 2030 goal of a net zero building.
• Achieves the 2025 goal of 85% reduction in fossil fuel energy use.
•Solar power through 1.1 Megawatt Photo-Voltaic Panels
•Current DPW/JCIA energy cost is $534,000
•As designed energy cost for MSC is $155,000
•Results in Utility cost reduction of $379,000
•Project Cost premium is about 2% of construction cost which is paid for in energy
savings
•LEED premium costs are paid back in about 3 years from energy savings
2% of Const Cost is $1,160,000 / $379,000 = 3.06 years

24JAN2011

Municipal Services Complex – Status Report
24JAN2011

Municipal Services Complex – Status Report
 Construction Manager

•Provides an extension to the City’s construction supervision team

•The project will be built in a 21 to 24 month period. On a per month basis an average of
$2.5Million of work will be put in place and approved
•The City will need a professional team of construction management to ensure the City
get’s what it is paying for.
•This project is larger than any recent project and in-house staff is required to cover existing
project administration.
•City interviewed 3 top rated Construction Managers.
•The City’s has selected Epic Management as the top rated proposer to provide
Construction Management Services

24JAN2011

Municipal Services Complex – Status Report
 Environmental Remediation Issues
•Investigations/delineation of site confirm cost effective remedial
alternatives
•Contaminants primarily “historic fill”, minor Chromium
•Remedy consists of Capping and Chromium excavation
•Remedial Design approved by LSRP
•Remedial Design incorporates end use features
•Investigations support environmental reserve of $1,423,250
•Environmental Reserve subject to Cost Recovery Action
•Chromium costs reimbursed by settlement with PPG
•Chromium removal implemented in MSC Package 1
•Final Remediation in succeeding MSC Package(s)
•Remedial Certification pending construction completion

24JAN2011

Municipal Services Complex – Status Report
 Property Acquisition Status
•Project site acquired by condemnation on November 16, 2009.
•Possession of project site (except for billboard and self-storage building) obtained on January 31,
2010.
•Relocation payment of $40,000 made to Sterling Capital LLC for large warehouse building on
July 21, 2010.
•90-day notice served on CBS Outdoor for its billboard on November 30, 2010. Rent invoices
issued.
•90-day notice for possession served on Liberty Storage LLC on November 30, 2010. Rent
invoices issued.
•Relocation of Liberty Storage’s self-storage business under negotiation – cost estimates exceed
$500,000.
•City’s contention of just compensation $19,167,000.
•Owner’s contention of just compensation $29,030,000.
•Commissioner’s award made on October 1, 2010 in amount of $20,709,679.
•Trial of just compensation case scheduled for June 21, 2011.
•Environmental reserve of $1,423,250 confirmed by order entered September 3, 2010.

24JAN2011

Municipal Services Complex – Status Report