Professional Documents
Culture Documents
This document is in the form of PPT. You may use this document for your self stu
dy and client demo. This readymade presentation helps you to make your client un
derstand the potential of SAP New GL functionality.
This is a base level of document. If you are new to SAP New GL, or you are worki
ng in other sap module (like SD, HR, MM, PP etc). You will find this document ve
ry useful. This will make you understand SAP New GL very clearly and very quickl
y.
1. SAP GL configuration
* Company Code configuration
* Standard Line item text configuration
* Complete GL configuration, defining chart of accounts, defining retained earni
ngs account
* Validation Substitution
* Parallel currencies configuration
* Taxes on Sales Purchase configuration
* GL Automatic clearing configuration
* Foreign currency valuation configuration
* GR/IR Regrouping configuration
* Financial Statement version configuration (Creating Balance sheet and Profit a
nd Loss account)
* FI - MM account determination configuration
* FI - SD account determination configuration
2. SAP New GL configuration
* Define Ledgers for GL
* Define Currencies for Leading Ledger
* Define and Activate Non-Leading Ledger
* Assign Scenarios and Customer Fields to Ledgers
* Define Ledger Group
* Activate New GL Accounting
* Define Accounting principles and assign to ledger groups
* Define Variants for Real-time integration and assign to company code
* Define document number ranges for GL view (posting only to specific Ledger)
* Define document types for posting only to non leading ledgers
* Configuring document splitting
* Assigning Default profit center to accounts
* Define Worklist for exchange rate entry
* Assign Exchange rate to worklist
* Configuring Assessment and distribution in New GL
* Deactivate update of Classic GL
3. SAP Cost of Sales Accounting configuration
* Cost of Sales accounting needs to be implemented in a manner which makes it mo
re powerful to reconcile the FI and CO module and enable to do a fast close of m
onth end activities.
* This functionality needs to be implemented to find out balance on the followin
g:-
* Process/Production orders not settled.
* Networks/WBS not settled
* Internal orders not settled.
* Plant Maintenance orders not settled.
* The document also covers how to create a report for cost of sales accounting.
4. SAP Bank Configuration
* Define House Banks
* Electronic and Manual Bank statement configuration
* Check Deposit configuration
* Configuring Cash Journal
5. SAP AR AP configuration
* Define Account Groups for Customers and Vendors
* Define Accounting clerk
* Delete Customer and Vendor Master data
* Configuring Payment terms
* Configuring various automatic account determination
* Defining Tolerances
* Configuring Automatic Payment Program
* Special GL configuration for down payments from customer and vendors
* Configure regrouping of Customers vendors per remaining terms of receivables p
ayables
* Dunning
* Configuring calculation of Interest on arrears
6. SAP Asset Configuration
* Copying Chart of Depreciation
* Define Asset Classes
* Configuring account determination for Assets (Integration of Asset with GL)
* Deactivate Asset class for Chart of depreciation
* Configuring posting of depreciation
* Configuring the depreciation key
* Configuring asset classes for group assets
* Define/Assign Settlement profile
* Legacy Asset data transfer
7. SAP Asset Configuration (based on New GL)
* With the introduction of SAP New GL there is no longer a need to maintain diff
erent GL codes for different depreciation areas. The only requirement is to main
tain for each reporting 2 additional depreciation areas i.e. one real depreciati
on area and second derived depreciation
* Configure Depreciation as above
* Assign target ledger group to the respective depreciation areas
* Wizard to set up Parallel Valuation.
8. SAP Special Purpose Ledger configuration
* Define Table Group
* Maintain Fiscal Year Variant
* Maintain Ledgers
* Maintain Local Posting Periods
* Maintain Actual Versions
* Maintain Valid Document types
* Maintain local number ranges
* Perform Diagnosis
* Entering an FI-SL document
* Define Libraries
* Define Report Painter Reports
9. SAP Cost Center Configuration
* Configuring the Controlling area
I will share with you what I know.As far as the leading ledgers are concerned yo
u dont have a choice and have to define it if the New G/L functionality is activ
e in your system...in the US it is called the US GAAP Ledger and the default nam
e for it is "0L".So likewise if you are working for an Indian company you can na
me it as 0L and call it INGAAP Ledger.All the company codes which you define in
SAP will be by default created under the leading ledger.
Now Non-Leading ledgers are optional and if you have to activate it then the con
fig. is simple.Define a Non-Leading ledger (Say S1)...once you have defined it a
ledger group should be automatically created with the same name as the Non-lead
ing ledger which is S1 in this case (Define Ledgers for General Ledger Accountin
g).So the non-leading ledger after it is defined will be a part of the ledger gr
oup S1.Now in the next step you will have to activate the non-leading ledger for
the desired company codes (Define and Activate Non-Leading Ledgers).In the acti
vation step you will have an option to assign a different fiscal year and postin
g period variant to the pre-existing company code/s.Additionally you will also h
ave an option to define upto two parallel currencies for a company code in this
non-leading ledger S1.The first currency will be defaulted to the company code/l
ocal currency of the company code you are adding to the S1 ledger and you cannot
change it.The other two currencies will have to be chosen from the one of the p
arallel currencies defined for the same company code in the leading ledger (Defi
ne Currencies of Leading Ledger).So after you finish doing all this your non-lea
ding ledger will be active for the chosen company codes.
Regarding your FS00 question...you dont maintain the G/L accounts at a ledger le
vel...you maintain it at a chart of account level and company code level...so yo
u dont have to define G/L accounts again...in other words FS00 is not related to
any ledger definition as such and nothing needs to be done there...you just hav
e to maintain/extend the G/L accounts for the company code in question...the sam
e way you would have done in the classic G/L.
After everything explained above is configured you will be able to make adjustme
nt postings to the company code exclusively in the non-leading ledger.I will exp
lain this with a simple example- the company code is 1000...assigned to a Fiscal
year variant FY1 (Jan-Dec) and a posting period variant PP1 in the leading ledg
er.Now the same company code is assigned to fiscal year variant FY2 (Oct-Sep) an
d posting period variant PP2 the S1 ledger.So when we say period-1 for example i
t would mean Jan for ccode 1000 in the 0L ledger and Oct for ccode 1000 in the S
1 ledger.Now suppose you have to make a journal entry in ccode 1000.You will hav
e 3 options to do so- post in 0L only,post to S1 only and post to both 0L and S1
.You can use the transaction FB50L (or FB01L)to do so...where you will also see
a field called ledger group....so when you leave this field empty the postings w
ill be made to all ledgers 1000 has been assigned to (0L and S1 in this case) pr
ovided the current period is open in both the ledgers.Say you have to make this
transaction today- in that case period-2 should be open in company code 1000 and
0L ledger which is using posting period variant PP1.PP1 is connected to FY1 so
will open February in the 0L ledger.....Also as per the non-leading ledger setti
ngs period-5 should be made open because Feb will be period-5 as per the FY2 ass
igned to 1000 in the S1 ledger....if the periods are open as explained above her
e is how you can control the postings.If you leave the ledger grp. field empty t
hen both 0L and S1 will be updated,if you enter 0L only leading ledger will be u
pdated,if you enter S1 only non-leading ledger will be updated.You can restrict
postings to the S1 ledger by closing the PP2 period...in which case postings wil
l not be allowed in S1 ledger and likewise for the 0L ledger.
1. SAP GL configuration
* Company Code configuration
* Standard Line item text configuration
* Complete GL configuration, defining chart of accounts, defining retained earni
ngs account
* Validation & Substitution
* Parallel currencies configuration
* Taxes on Sales Purchase configuration
* GL Automatic clearing configuration
* Foreign currency valuation configuration
* GR/IR Regrouping configuration
* Financial Statement version configuration (Creating Balance sheet and Profit a
nd Loss account)
* FI - MM account determination configuration
* FI - SD account determination configuration
2. SAP New GL configuration
* Define Ledgers for GL
* Define Currencies for Leading Ledger
* Define and Activate Non-Leading Ledger
* Assign Scenarios and Customer Fields to Ledgers
* Define Ledger Group
* Activate New GL Accounting
* Define Accounting principles and assign to ledger groups
* Define Variants for Real-time integration and assign to company code
* Define document number ranges for GL view (posting only to specific Ledger)
* Define document types for posting only to non leading ledgers
* Configuring document splitting
* Assigning Default profit center to accounts
* Define Worklist for exchange rate entry
* Assign Exchange rate to worklist
* Configuring Assessment and distribution in New GL
* Deactivate update of Classic GL
3. SAP Cost of Sales Accounting configuration
* Cost of Sales accounting needs to be implemented in a manner which makes it mo
re powerful to reconcile the FI and CO module and enable to do a fast close of m
onth end activities.
* This functionality needs to be implemented to find out balance on the followin
g:-
* Process/Production orders not settled.
* Networks/WBS not settled
* Internal orders not settled.
* Plant Maintenance orders not settled.
* The document also covers how to create a report for cost of sales accounting.
4. SAP Bank Configuration
* Define House Banks
* Electronic and Manual Bank statement configuration
* Check Deposit configuration
* Configuring Cash Journal
5. SAP AR & AP configuration
* Define Account Groups for Customers and Vendors
* Define Accounting clerk
* Delete Customer and Vendor Master data
* Configuring Payment terms
* Configuring various automatic account determination
* Defining Tolerances
* Configuring Automatic Payment Program
* Special GL configuration for down payments from customer and vendors
* Configure regrouping of Customers & vendors per remaining terms of receivables
& payables
* Dunning
* Configuring calculation of Interest on arrears
6. SAP Asset Configuration
* Copying Chart of Depreciation
* Define Asset Classes
* Configuring account determination for Assets (Integration of Asset with GL)
* Deactivate Asset class for Chart of depreciation
* Configuring posting of depreciation
* Configuring the depreciation key
* Configuring asset classes for group assets
* Define/Assign Settlement profile
* Legacy Asset data transfer
7. SAP Asset Configuration (based on New GL)
* With the introduction of SAP New GL there is no longer a need to maintain diff
erent GL codes for different depreciation areas. The only requirement is to main
tain for each reporting 2 additional depreciation areas i.e. one real depreciati
on area and second derived depreciation
* Configure Depreciation as above
* Assign target ledger group to the respective depreciation areas
* Wizard to set up Parallel Valuation.
8. SAP Special Purpose Ledger configuration
* Define Table Group
* Maintain Fiscal Year Variant
* Maintain Ledgers
* Maintain Local Posting Periods
* Maintain Actual Versions
* Maintain Valid Document types
* Maintain local number ranges
* Perform Diagnosis
* Entering an FI-SL document
* Define Libraries
* Define Report Painter Reports
9. SAP Cost Center Configuration
* Configuring the Controlling area
* Maintaining versions in Controlling area
* Configuring multiple valuation approaches/ Transfer prices
* Cost element accounting set up
* Reconciliation ledger configuration
* Setting Cost center Hierarchy, cost center master data, activity types
* Cost center planning which includes creating planner profile, creating plannin
g layout
* Configuring various cycles such as Distribution. Assessment, Indirect Activity
allocation
* Configuring Splitting structure
* Configuring Automatic account assignment (OKB9)
10. SAP Profit Center Configuration
* Maintain the profit center settings for Controlling area
* Creation of dummy profit center
* Creation of Standard hierarchy and creation of profit center master
* Configuring the transfer price settings
* Profit center planning configuration
* Configuring Distribution and Assessment cycle
* Configuring the 3KEH table (Balance sheet and profit and loss accounts)
11. SAP Profitability Analysis Configuration
* Creating Characteristics and value fields
* Configuring the Operating concern
* Copying an Operating concern from an existing operating concern
* Maintain Characteristic values, defining characteristics hierarchy
* Defining Characteristic derivation
* Defining keys for accessing material cost estimate and assigning costing key t
o characteristics
* Planning configuration
* Maintaining value field groups
* Configuration for value flow from SD to PA
* Configuration for value flow form FI to PA
* Configuration for settlement of Product costing variance to PA
* Creation of Profitability report
* Transporting customizing settings
12. SAP Product Costing Configuration
* Configuring the Costing sheet for calculating overhead
* Configuring the Cost component structure
* Configuring the costing variant
* Configuration for mixed costing
* Configuration for joint product
* Configuration for Work in Process calculation
* Configuration for Variance calculation
* Configuration for settlement of variance
* Configuration for Product cost by period - product cost collector and setting
up of variance calculation
* Configuration for Product cost by sales order
13. SAP Actual Costing & Material Ledger Configuration
* Configuring Material Ledger for Plants
* Configuring dynamic price changes
* Defining and assigning the material ledger update structure to plants
* Configuration of Actual costing and activation of actual cost component split
* Production start up activities in Material Ledger
14. SAP Internal Order Configuration
* Define Order types
* Define Model orders
* Maintain Allocation structure
* Maintain Settlement profile
* Maintain number range for settlement documents
New General Ledger has all functions of the Classic General Ledger but has been
enhanced with special ledger functions to create greater flexibility.
* In New G/L, there is one leading ledger for each client that is valid for
all company codes
* You can define only one ledger as the leading ledger SAP provides the lead
ing ledger 0L
* The leading ledger is integrated with all subsidiary ledgers
* Only the values from the leading ledger are sent to CO
* The leading area in Asset Accounting (depreciation area 01) must be posted
to the leading ledger
* Leading ledger uses the (additional) local currencies assigned to the comp
any code
* Leading ledger uses the GL Total Table: FAGLFLEXT
In each company code, the settings made for the following parameters are automat
ically applied to the leading ledger:
* Currencies
* Fiscal Year Variant
* Posting Period Variant
The non-leading ledgers are used as parallel ledger together with the leading le
dger. This can be used to apply different accounting standards, such as IAS/IFRS
or US-GAAP.
* Non-leading ledgers are activated by company code
* You can define additional currencies that deviate from those used by the l
eading ledger.
* The currency of the leading ledger is always used as the first currency.
* As a second and third currency of a non-leading ledger, you may only use c
urrency types that you have already assigned to the relevant company code for th
e leading ledger
* You can define a fiscal year variant that differs from the leading ledger.
If you don t specify a FYV, the FYV of the company code is automatically used.
* You can also define a posting period variant that differs from the leading
ledger
* Separate document types and number ranges can be defined for non-leading l
edgers by users, to ensure continuity in ledger numbering