PROJECT: Translate PMBOK V4.

0 to Spanish DATE: 09/27/08

DOCUMENT: Project Charter VERSION: .02

DOCUMENT PURPOSE:
The Project Charter formally authorizes the start of project, Translate PMBOK Version 4.0 to Spanish,
assigns it to a management team, defines team responsibilities and authorizes the Spanish Translation
Validation Committee Lead to use organizational resources as defined in the Project Plan.

SCOPE:
Translate PMBOK Version 4.0 to Spanish impacts the complete Project Management Institute’s (PMI)
Spanish speaking community. It includes the following main activities and deliverables:

Main Activity Deliverable Acceptance Criteria

To be defined at Kick – Off
Validate Glossary translation Validated Glossary
meeting
Validated Chapter using the To be defined at Kick – Off
Validate Chapters’ translation
technique established by PMI meeting
Answered within a 5 calendar day
Answer translation team queries Spanish Query Form
period
Project charter
Project plan
Change requests and log, as needed
Action Item Log
Status Reports

Manage validation of Spanish Risk Register Project is delivered according to the

translations Acceptance requests & log Project Charter and Plan
Meeting minutes
Closure notice
Lessons learned report
Success and Lessons Learned Log
Centralized Repository for
documentation and version
control

OBJECTIVE
The Spanish Translation Validation Committee (TVC) is tasked with verifying the authenticity of the
terminology and providing feedback to PMI’s translation vendor. The comments and suggestions made by
the committee will be reviewed by the selected translation vendor and used to improve the documents.
The committee is not being asked to comment on the veracity of the English-language content, only the
accuracy of the translation

As a delta translation, PMI will be using the approved text from 3rd Edition and only translating those
areas of content that have changed between the 3rd and 4th Edition. The TVC team will validate the
quality of the translations on those areas that have changed. Once PMI receives the Spanish Translation
Committee Lead’s feedback on the glossary, we will proceed with having the translation vendor translate
the rest of the PMBOK Guide in order to meet the December 31 draft posting date.

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 PROJECT: Translate PMBOK V4.0 to Spanish DATE: 09/27/08

DOCUMENT: Project Charter VERSION: .02

The Spanish Translation Committee Lead must be available to PMI during the translation process to
answer any questions that may arise. As the sections of the 4th Edition are translated, PMI will ask the
TVCs to review and comment. No changes will be made and comments will not be addressed until after
the draft version is posted.

Exact timelines are still being created, at Charter time, and will be sent to the TVCs when they are ready.
The TVCs will need to be ready to start reviewing sometime in November (the version being posted in
December is a non-reviewed translation. The TVC’s comments will be incorporated into the final, printed
version of the PMBOK® Guide — Fourth Edition). As of Charter time, the deadline for the printed version
of the translated PMBOK® Guide — Fourth Edition is sometime in Q2 2009.

ASSUMPTIONS AND CONSTRAINTS

• A vendor has been selected to translate the PMBOK Version 4.0.
• The TVC team will consist of a project manager (lead), a deputy project manager, and a
maximum of eight additional TVC members, for a total of 10 people on the team.
• All Spanish TVC members are fully bilingual; able to make the time commitment to complete the
translation verification; able to work in a team environment; have expertise in local project
management terminology; and have extensive experience in project management
• A $5,000 US budget is available to use at the discretion of the TVCs Lead’s discretion for the
team (meetings, supplies, teleconferences, misc meals, etc).
• All translations must be complete by March 31, 2009.

PROJECT CORE TEAM

The team participants are the following:

Role Name, Title Responsibilities

Sponsor Donn Greenberg Owns the project and its budget.

Principal responsible for making key decisions.

Provokes the proactive resolution of project issues

and communicates decisions.

Ensures alignment of this project with MMM long

term strategy.

Approves project scope and main deliverables.

Only resource authorized to approve changes to

scope and/or budget .

PMBOK Version 4.0 Shari Daniel Supports the sponsor in the proactive resolution of
Translation Project Manager project issues. Will be the primary point of contact.

Leads the development of an integrated project plan

and supports the team in its successful
implementation.

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 PROJECT: Translate PMBOK V4.0 to Spanish DATE: 09/27/08

DOCUMENT: Project Charter VERSION: .02

Role Name, Title Responsibilities

Defines priorities, and maintains project team
focused on project success.

Maintains project documentation up to date.

Spanish TVC Lead Jessica González, PMP Coordinates management of the Translations
Verification Committee for the 2008
PMBOK®Guide – Fourth Edition.
Position
Description_Translatio Takes the lead in recommending and directly
contacting members to participate on the
translation verification committee as established
by PMI (criteria).

Assists PMI with the review of credentials for

TVC Members.

Assists PMI in contacting prospective team

members.

Assists in leading the teams & providing

oversight.

Responsible for milestone deliverables to PMI.

Keeps a centralized repository for their

translations verification committee
(version control).

Responsible for primary distribution of the

glossary & chapters to TVC members.

Overall responsibility for final product quality

review to ensure that glossary chapters are
Harmonious.

Maintains tasks within schedule of chapter

completion & submission.

Regular communication & regular feedback with

the PMI translation Project Manager & PMI.

Communicates to PM & PMI staff in a timely

manner.

Final accountability for the deliverables of the

translations team to PMI.

Maintains respect for other cultures &

individuals represented on the teams.

Works to promote clarity and cohesion among

the TVC members.

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 PROJECT: Translate PMBOK V4.0 to Spanish DATE: 09/27/08

DOCUMENT: Project Charter VERSION: .02

Role Name, Title Responsibilities

Innovates to ensure that teamwork is facilitated.

Creates a work environment that encourages

creativity, trust, and individual expression with
respect for all cultures and individuals.
Makes decisions that benefit the program and
provide vantages for all.

Communicates effectively in various formats –

verbal, written, and in body language –
consistently, concisely, and clearly.

Delegates authority to others for accountability

to the program objectives.

Recognizes the efforts of others.

Keeps a Success Log along with Lessons

Learned log.

Alerts the Translations Project Manager of

risks/issues/challenges/conflicts at first
opportunity that might jeopardize the success of
the program objectives.

Communicates possible conflict resolution to

Translations Project Manager.

Resolves conflicts effectively for win-win results

by negotiating and problem-solving.

Establishes and leads a PMI cross-

departmental team to effectively contribute to
the success of the program.

Manages and ensures execution against team

schedule.

Responsible for final signoff of project

completion to Translations Project Manager to
final files to vendor.

Facilitates wrap-up of Lessons Learned with

TVC members once translations have been
completed.

Accountable directly to PMI & the Translations

Project Manager for all decisions and for
execution of the teams’ charter.

Deputy Project Manager TBD Supports and assists the TVC Lead in

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 PROJECT: Translate PMBOK V4.0 to Spanish DATE: 09/27/08

DOCUMENT: Project Charter VERSION: .02

Role Name, Title Responsibilities

performing all responsibilities as documented in
this Charter.
Committee Members TBD Assures adherence to PMI and team-specific
policies and procedures, as set in establishing
the verification process of the language of the
Position Description_ PMBOK®Guide – Fourth Edition found in the
Translation Verificatio PMI procedures.

Develops and sustains effective working

relationships with the TVC Lead, deputy project
manager and volunteers in the course of
responsibilities.

Fosters ongoing collaborative dialogue,

communications, and results orientation among
the project team.

Establishes working processes and governance

procedures for the project team at the direction
of the TVC Lead and deputy project manager.

Communicates and works with the project sub

teams, collaboratively with the project manager
and deputy project manager, through email,
phone, and conferencing.

Assists, as required, in the development of

information that will align translation information
for overall consensus.

Manages and ensures execution against team

schedule as assigned by project manager

Accountable directly to the TVC Lead for all

decisions and for the execution of the teams’
project charter

Coordinates with other project teams as

assigned

Develops project requirements and deliverables

for respective areas of responsibility
Provides leadership guidance and work
assignments to the project sub-team volunteers
as deemed necessary.

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 PROJECT: Translate PMBOK V4.0 to Spanish DATE: 09/27/08

DOCUMENT: Project Charter VERSION: .02

PROJECT PLAN DELIVERY

The project plan will be a team effort led by the TVC Lead. The initial published version of the project
plan should be delivered within 5 – 7 days of defining the project team.

Approved by:

____________________________________ __________________________________
Shari Daniel Jessica González Solís
Translation Project, Project Manager Spanish Translation Validation Committee
Lead

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