Professional Documents
Culture Documents
Table of Contents
TABLE OF CONTENTS...................................................................................................................................1
6 RFC MONITORS.....................................................................................................................................14
6.1 Workflow RFC Monitor (SWU2) .................................................................................14
6.2 Transactional / Asynchronous RFC Error Log (SMQ1) .................................................14
7 IDOC MONITORS...................................................................................................................................15
7.1 IDOC List (WE05) ....................................................................................................15
8 SYSTEM PERFORMANCE............................................................................................................................16
8.1 Overview of Processes/Sessions (SM50) ...................................................................16
9 ADHOC REQUESTS..................................................................................................................................17
9.1 Workflows by Object (SWI6) .......................................................................................17
10 AGENT DETERMINATION..........................................................................................................................19
10.1 Process ..............................................................................................................................19
10.2 Task Groups, Rules & Jobs used by Workflow...................................................................19
10.3 Task Group details..............................................................................................................20
10.4 Tasks by Task Group..........................................................................................................21
10.5 Rules..................................................................................................................................22
10.6 Job Obects.........................................................................................................................23
11 WORKFLOW TERMINOLOGY....................................................................................................................24
11.1 Work Item Status descriptions ...........................................................................................24
11.2 Dialog Work Item Status Transition ...................................................................................26
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Transaction SWI5
Parameters: Type of Analysis : Work Items to be Completed
Process
• Review the Work Item, to see if any activity has occurred.
In some cases, attachments are added to the work item describing future dated activities.
• If work items have been selected (reserved) by an agent, contact the agent and discuss why
work item
has not been actioned.
• If work items have not been selected by an agent, then display possible/selected agents,
contact them to
discuss why work item has not been actioned.
• If no agents found, find “Task Group” and “Task Rule” (if defined), and check/test to
determine why no
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agents selected.
Actions
• “Replace” (un-reserve) to allow other agents to select the work item for processing
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Transaction: SWI2_ADM1
Parameters: Monitoring Period : align as per administration monitoring period (eg. Daily, weekly etc)
Results
Actions
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• Check work item, (we want to see if a “Rule” has been defined, to determine “Selected
Agents”, or, if task is allocated to a Task Group.
a. Select work item
b. Click “Log” button
c. Click “Goto” & “List with Technical details”
d. Expand all
e. Displays the “Node” and “Task Id”
f. Find “Node” / “Task Id” in workflow definition, to see if a “Rule” has been
defined
Outcomes
• If “Rule” defined
a. Select “Rule”
b. Run “Simulate Rule”
c. If no agents found, contact business to arrange “Users” to be added to the
required position(s)
d. If agents found (or after new Users added to positions), go back to the work
item and execute the “Agent Determination” rule.
i. Select Work Item
ii. Click “Goto” & “Technical Work Item Display”
iii. Click “Edit” & “Change”
iv. Click button for “Execute Agent Rules”
work item will now appear in the inbox(s) of the newly assigned Agent(s)
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Transaction: SWI2_ADM2
Actions
• Confirm Agent has left the company.
Outcomes
• “Replace” (un-reserve)
other possible/selected agents will now be able to select the work item for processing
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Transaction: SWI2_DIAG
Actions
• Select a Work Item and investigate
i. Double-Click work item to display error message
Outcomes
• Diagnose problem
• Fix problem
• Prevent from happening again.
• Record actions
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Transaction: SBWP
Actions
• Select a Work Item and investigate
Outcomes
• Diagnose problem
• Fix problem
• Prevent from happening again.
• Record actions
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Purpose
Check to see if all workflow related jobs are active.
The following batch jobs were setup for ISU, via Workflow Configuration process (SWU3).
SWEQSRV Managing the correct workflow RSWEQSRV Every 5 Max. events per run = 20
processing at the event queue. mins When events > 20,
Primarily used to trigger the Interval between reads = 1
service order completion min.
workflow
Note: Only 1 occurrence
of job displayed.
SWWCLEAR Delete “job logs”, (see sm37), RSWWCLEAR Daily Start time 00:00:01
for the previous day, for jobs.
SWWCOND, SWWDHEX,
SWWERRE, SWWCLEAR
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Purpose
Ensure Event / Workflow linkage is active
Transaction : SWEQADM
The following is the list of “active” Event linkages at the time of go-live. (transaction SWETYPV)
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Purpose
Display the events waiting to be processed.
Transaction : SWEQBROWSER
Actions
• View events
Outcomes
• If backlog, determine expected run times
• Investigate ways of improving performance
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6 RFC Monitors
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7 IDOC Monitors
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8 System Performance
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9 Adhoc Requests
Transaction : SWI6 Shows all occurances of workflows linked to a particular object. In our case
Service Orders
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10 Agent Determination
10.1 Process
Purpose
Describe the process used to determine agents for all ISU workflows
v. Rules defined
vi. Rules have “Positions” allocated
vii. Rules have “Conditions” to determine subset of valid positions (ie. by Order Sub Type)
viii. Results in “Responsible Agents” for the Task Group/Dialog Task/Rule
(sse trans PFAC)
Rules Description
90000016 AMI Mass Roll Out
90000025 SSN UIQ - Meter Re-Configuration
Jobs Description
50000368 Network Billing - SAP Email
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10.3 Task Group details
90000007 SSN UIQ Meter Program AMI Network Operations Manager 50000231
ID Officer AMI Application Administrator 50000234
AMI Communications Administrator 50000235
AMI Security Administrator 50000236
AMI Faults Analyst 50000237
90000010 Network Billing Officer Job: Network Billing - SAP Email 50000368
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10.4 Tasks by Task Group
Task Group Task Description
90000003 90000013 zSONCFinder NC: NMI Not Matched
90000048 zSOMROEdit NC: Review MRO Request
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10.5 Rules
Rule Responsibilities Condition Default Position
90000016 AMI Mass Roll Out Order Sub Type: Market Compliance Manager
RO1 Meter Exchange of Mass Ro AEMO Compliance Manager
RO2 Type 6 to Type 5 conversion Service Desk SME
RO3 Access Point/Relay Install’n New Connections SME
RO4 External antenna installation
Meter Data Management SME
Network Billing SME
Mass Rollout Exceptions Analyst
DE, RE, SPRead, Mtr Order Sub Type: Market Compliance Manager
Inv, Misc, Mtr Cfg DE0 De-energisation - Blank AEMO Compliance Manager
DE1 Pillar box, Pit or Pole Top Service Desk SME
DE2 P-B Pit/Pole-Top, NonPayment New Connections SME
DE3 Remove Fuse
DE4 Remove Fuse (Non-Payment)
Meter Data Management SME
RE0 Re-energisation - Blank Network Billing SME
RE1 After Disconn. for Non-Payment Service Desk Consultant
RE2 New Reading Required
RE3 Retrospective Move-in
SR0 Special Read - Blank
SR1 Check Read
SR2 Final Read
MI0 Meter Investigation - Blank
MI1 Inspect
MI2 Meter Test
MI3 Tamper
MC0 Miscellaneous - Blank
MR0 Meter Reconfiguration - Blank
MR1 Change Controlled Load
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10.6 Job Obects
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11 Workflow Terminology
The permitted statuses of a dialog work item are listed in the table.
The work item has been created, but its requested start has not yet been
Waiting reached, or the work item is being resubmitted.
Work items in status waiting are not displayed in the workflow inbox, but are in
Workflow Resubmissions.
The work item is released for execution and appears in the workflow inbox of all
Ready recipients.
The work item has been reserved by a recipient, and is therefore transferred
Selected from the status ready to status reserved.
/
Reserved A work item with status reserved is only displayed in the workflow inbox of the
actual agent. It is no longer displayed in the workflow inboxes of any other
recipients.
In this status, the workflow system has not yet recognized the point at which
processing is completed. As long as the work item has status in process,
database changes have not been made.
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Work items in the completed status are not displayed in the workflow inbox of
the Business Workplace.
Execution of the work item is no longer useful or required for the workflow logic.
Cancelled
/ A work item changes to logically deleted status in the following ways:
Logically deleted
• Termination in parallel processing branches
When the required number of processing paths has been executed in a fork, the work items in
the other paths that have not yet reached completed status are automatically set to the logically
deleted status.
An administrator can only set a work item to logically deleted status if it is not yet in status
completed and is not part of a superordinate workflow.
Work items in the logically deleted status are not displayed in the workflow
inbox of the Business Workplace.
A work item in the status logically deleted may have already caused
database changes or other actions (generate event, send notification).
These changes are not canceled automatically.
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The diagram below shows the possible status transitions that a dialog work item can undergo.
The arrows are labeled with the functions used by a user to trigger the respective status transition. Every recipient of a
work item can forward this from the Business Workplace. Here the workflow system sets status of the work item to ready.
The transition from the status waiting and in preparation is performed automatically by the work item manager when the
requested start is reached or when the condition for the work item start is met. A system administrator for workflow can
set a work item to the status ready manually.
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Transition from status ready
From this status, the work item passes either to the status reserved or to the status in process.
A work item with the status reserved can either be executed (to the status in process) or reset (to the status ready).
A work item with the status in process can be set to the status ready. A system administrator for workflow can reset a
work item manually. This function is available when changing the work item. After execution is complete, the work item
passes to the status completed or to the status executed.
After confirmation of end of processing, the work item assumes the status completed. If another execution of the work
item takes place, it changes to status in process. The work item can also be reset (transition to status ready).
Work items with the status completed can no longer be set to another status even if a system administrator for workflow
intervenes.
A system administrator for workflow can intervene and set work items with errors to the status in process or the status
logically deleted (possibly after eliminating the error).
Work items with the status logically deleted can no longer be set to another status even if a system administrator for
workflow intervenes.
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