Professional Documents
Culture Documents
Whether you’re studying the Technician stage of the NVQ/SVQ pathway or the Diploma in
Accounting stage of the Diploma pathway, you will need to complete a project to fulfil the
requirements of Managing Systems and People in the Accounting Environment (MSAP).
Unit elements:
As with all units in the AAT qualification the MSAP is divided into elements that describe the
type of work that are covered in this unit. These elements are:
• manage people within the accounting environment
• identify opportunities for improving the effectiveness of an accounting system.
The first element requires you to show that you can co-ordinate work activities effectively
within the accounting environment. This includes setting realistic objectives, targets and
deadlines and managing people in such a way that these can be met. You also need to show
that you can prepare contingency plans to cover a variety of problems that can reduce the
likelihood of not meeting objectives, targets and deadlines.
The second element is about identifying weaknesses in an accounting system and making
recommendations to rectify these. This involves identifying potential for misuse of a system,
whether this is accidental (an error) or deliberate (fraud). You are also required to provide a
cost benefit analysis where you compare the costs of the recommendations to the expected
benefits (both financial and non-financial).
If you have no experience of any of these - do not despair - you can use an AAT simulation.
These are written as business case studies, which you need to read and analyse. In some of
the studies there are problems in many departments, just as there are in some real
workplaces, and you may find it better to focus on the problems within one department to
prepare your report.
What follows is a rough guide to a possible structure - some may be sections in their own
right and some could combine within broader headings. Exactly how it is structured will
depend on the topic you are covering and your own decisions about how best to present the
report and communicate your points. A suggested template can be found on the AAT website.
• Covering page (detailing how your report fulfils the unit requirements and signed off
by your employer and your assessor).
• Title page, including your name.
• List of contents.
• Terms of reference – describing what the report’s objectives are.
• Methodology – how have you approached the preparation of this project? Your
methodology will explain how you planned and prepared the report.
• Acknowledgments – people who have helped you in this process.
• Management/Executive Summary – a brief overview of the report’s conclusions.
• The background to the organisation you are describing, including what it does.
• The accounting function with the organisation, including personnel and
responsibilities of key staff and your role in the organisation.
• Description of the strengths and weakness of that system – you should consider
using the SWOT approach (strengths, weakness, opportunities and threats) for this
analysis – including comparison with best practice.
• Possible solutions.
• Recommendation for improvements.
• Cost/benefit analysis of the solutions
• Appendices
What to include?
The following ideas are very broad guidelines on what could be included in your report. It will
depend on the scope and focus of your report and you should discuss these with your AAT
tutor.
• Description of the system might include the operating cycle (e.g. daily, weekly,
monthly); where it fits into the accounting function; what checks and controls are in
place; who the internal and external customers are. Since this forms a part of the
background to your report, this area should be concise. For any point you include,
make sure that it relates to your report’s terms of reference.
• An explanation of your role.
• How errors and unusual circumstances are dealt with. Consider critical incident
reports and to whom such reports are made.
• What training is given in procedures, policies, regulations and timescales in order to
carry out the supervisory function?
• Comments on weaknesses or potential improvement in the system. This would
include issues such as motivation, training and work allocation; the physical location
or workspace; or resources, staff abilities or technology.
• Comments on measures taken to ensure the prevention of fraud in the system.
• Detailed descriptions of the organisation as a whole are not required.
• Any material included should illustrate points being made. Padding should be
avoided; it contributes to nothing and may prevent the clear development of
arguments.