SOCIAL CLUB OF PEOPLE’S EMPOWERMENT-SCOPE

PROJECT MANAGEMENT

ZAFAR IQBAL
Zi_agr@yahoo.com
SOCIAL CLUB OF PEOPLE'S EM
Acknowledgements:
“Project Management – Strategic Design and
Implementation” 4th Ed., by David I. Cleland and Lewis
R. Ireland, McGraw Hill

“Project Management, A Systems Approach to

Planning, Scheduling, and Controlling”, 6th Ed.
by Harold Kerzner, John Wiley & Sons, Inc,
New York, USA

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 What is a Project?
 A project is a planned undertaking which is
a set of interrelated and coordinated
activities designed to achieve certain
predetermined objectives within a given
budget and period of time.

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 What is Project Management?

 Project Management is the process of

planning, organizing and managing
tasks and resources to accomplish a
definite objective, usually within
constraints on time, recourses, or cost.

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Project Constraint Triangle

Cost Time
Project

Scope

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The Project Cycle Management

 A typical project has a

sequence of stages/phases
from inception to maturity. All
such stages/phases of the
project form the project cycle.

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Phases of the Project Cycle
 Identification
 Preparation
 Appraisal/Evaluation
 Approval
 Implementation
 Monitoring (M&E)
 Completion
 Evaluation

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Project Management - Requirements

 Quantitative tools / techniques.

 Organizational structures.
 Organizational behavior.
 Clarity of project manager’s role, job
description and authority.

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Core Functions of Project Management

 Planning – What are we aiming for and

why?
 Organizing – What’s involved and Why?
 Directing – Who decides what and where?
 Motivation – What brings out the best
performance of people?
 Controlling – Who judges results and by
what standards?

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Successful Project Management!
Having achieved project objectives
 Within time
 Within cost
 At the desired technical performance level
 Effective & efficient use of recourses
 Within minimum or mutually agreed scope
changes
 Within the main framework of organization
 Within corporate culture and
 Accepted by the customer

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Management Pitfalls !
 Planning Errors
 Managing versus Doing
 People versus Task skills
 Ineffective Communications
 Time Management
 Cost/Resource Management
 Performance Management

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 Principals of Procurement
 Provides a Macro Framework for:
 Procurement Planning

 Procurement Advertisement

 Qualification/Disqualification of Contractors

 Method of Procurements

 Opening, Evaluation & Rejection of Bids

 Acceptance & Award of Contracts

 Maintenance of Records and Freedom of Information

 Grievances Redressal

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Procurement Planning
 Contract Statement of Work (CSOW)
 Contract Work Breakdown Structure
(CWBS)
 Requirements for a year to be advertised
in advance
 Limitation on splitting or regrouping
 Generic Specifications
 Approval Mechanism to be in place
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Methods of Procurement
 Open competitive Bidding Principal method
 Single Stage. One Envelope procedure.
 Two Stage Bidding Process.
 Technical proposal without price for uniform
specifications.
 Price proposals on the basis of uniform technical
specifications.
 Two Stage two envelope bidding
 First stage Technical proposal & financial proposal
 Second Stage – Revised Technical proposal –
Supplementary financial proposal.
 Negotiated Tendering

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Alternate Methods of Procurement

 Petty Purchases
(upto Rs 10,000)
 Request for quotations
(upto Rs 40,000)
 Direct contracting
(Repeat Orders upto 15 % only)
 Negotiated Tendering.

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Opening, Evaluation & Rejection of Bids

 Public Opening of Bids

 Evaluation Reports to be given to all
Bidders
 Bidders Right to Represent – 10 Days
 Ban on Financial Negotiations
 Only Technical Negotiations allowed

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 Other Provisions
 Lowest Evaluated Bidder to get the Contract
 Full Records to be Maintained for a minimum
period of Five (5) Years
 Integrity Pacts
 Grievances Redressal
 Within the Company
 2nd Tier Grievance Redressal
 Ombudsman
 Judicial Recourse

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Monitoring of Public Procurements

 Internal Pre/Post Audit Procedures

 Audit by the Auditor General
 Monitoring by the Authority
 Procurement Audits by Private Sector
Auditors

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Procurement Contract
 Legal Document
 Contract Law
 Contract Negotiations
 Contract Signing
 Contractual Obligation
 Various Clauses of the Contract
(Termination, Force Majure, etc.)

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Thank You !

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