Microsoft Project 2007exercise tutorial

Open MS Project using the Start -> Office-menu

Agenda

The aim of this session is to teach you the basics of MS Project with the specific needs of the homework exercise in mind

After the demonstration there will be time to work on your own exercise Use this time to ask question from me or other class members

Tutorial contents
1. 2. 3. 4. 5.

Project charter Work breakdown structure Scheduling Project costs and budgeting Printing and other practical tips

As this class is demonstration-based, these slides are not meant for standalone support

Use Schwalbe's appendix A for home study (available at www.course.com/mis/pm/schwalbe using the keycode in your textbook)
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1. Project charter

The project charter is a text document that should contain the following:

Project name Project manager or contact person General aims of the project Problem description Approach Key results Schedule Resource estimates Roles and responsibilities of project memebers

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2. Work breakdown structure (WBS)

First set up summary tasks and milestones Then divide summary tasks into lowest level work packages For a clear and workable WBS, follow these guidelines: :

Each task should represent a distinct output towards accomplishing the project goal Lowest level work packages should not exceed 10 working days or 2 working weeks

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3. Scheduling and planning resources

Present the project schedule either as a Gantt-chart

Or as a network diagram

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3. Scheduling and planning resources

Model major dependencies between tasks and milestones using connectors Assign resources to each lowest level work package (include yourself as a project manager or contributor) Use the following guideline when assigning resources:

Single tasts should not use up more than 50% of the capacity of individual Assign project resources

resources

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3. Scheduling and planning resources

Find the critical path:

The critical path is the sequence of dependent steps that determine the minimum time needed to carry out the project View -> More views ->Detail Gantt -> Apply

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4. Project costs and budgeting

Detremine the type for each resource

Use all three types (work, material, cost) View -> Resource sheet

Include at least one fixed cost Assign wages (both regular and overtime) for all human resources, even if it doesn't fit your chosen project

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4. Project costs and budgeting

Print the project's budget

View -> Reports -> Cost reports -> Budget

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Practical tips

Allowing for work outside office hours

Tools -> change working time View -> Gantt Chart Wizard If the project is large, assign printing borders using File -> Print Preview

The Gantt wizard can help you get started

Printing

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