Proposed Solution

Enterprise Resources Planning

Dikman

Documentation History
Date Mei 18, 2011 Version Author Description 1.0 <COMPANY> <COMPANY> Business Proposal for <<Client>> System (Proposal No: <COMPANY>/PRO/05/2011)

PT. <<COMPANY>>

Confidentiality and Limitations of Document

The information provided in this document by PT. <COMPANY> to <<Client>> is proprietary and confidential. The non-disclosure agreement in place between PT. <COMPANY> and <<Client>> covers the information within this document. <<Client>> should share the information contained within this document with only those employees who require the information to evaluate the solution by PT. <COMPANY>. All information contained in this document should be held in the strictest confidence.

PT. <<COMPANY>>

TABLE OF CONTENT
EXECUTIVE SUMMARY....................................................................................................................................5 CORPORATE PROFILE PT. <COMPANY>..................................................................................................8 PROPOSED SOLUTION....................................................................................................................................10 PROPOSED IMPLEMENTATION PLAN........................................................................................................15 TECHNICAL SUPPORT SERVICES................................................................................................................19 PROJECT PRICING...........................................................................................................................................20

PT. <<COMPANY>>

EXECUTIVE SUMMARY
1.1. Information PT. <COMPANY> (<COMPANY>) is pleased to provide this response to <<Client>> request for Enterprise Resources Planning. Our strategy in addressing <<Client>>s need is to offer maximum flexibility in product and supports. <COMPANY> truly appreciates the time spent with <<Client>> for the current and future requirements. Our goal is to provide a comprehensive response and to reinforce <COMPANY>s commitment to provide the right solution. Our intent is to provide the necessary information to <<Client>> to choose PT. <COMPANY> as one of its preferred business partners for Enterprise Resources Planning system requirements. Therefore <COMPANY> is pleased to propose the <COMPANY> Enterprise Resources Planning (ERP) solution to meet <<Client>>s requirement in managing company business process. These include the automation of business processes in finance, purchasing, sales, inventory, fixed asset, production and accounting. Fulfilling clients needs on software is just the beginning. <COMPANY> does not believe in just selling the software but rather, places an emphasis in providing total end-to-end solution to our clients in a professional manner. We always ensure that our clients get maximum returns on investment made for our solutions. As such, our proposal is drafted using this service approach. 1.2. General Requirement Overview Enterprise resource planning systems or ERP systems integrate all departments and functions across a company onto a single computer system that can serve all departments' particular needs. ERP ensures seamless integration of all the information flowing through the company financial, accounting, human resources, sales, production, inventory, fixed asset and purchasing and customer information. In addition business specific optimization modules can be integrated, analyzing the information flow as a whole and proposing effective optimization steps, leading to more efficient. Designed for organizations that strive to gain competitive advantage through strategic deployment of information technology, <COMPANY> provides fully integrated functionalities to let you manage your business more effectively with easy access to key operational information for decision making. This proposal has been drafted to address these processes by creating benefits with management efficiency achieving desired results.

PT. <<COMPANY>>

1.3. Brief Solution Overview The concept of the ERP system can be illustrated with the following diagram: COMPREHENSIVE

<COMPANY> ERP is comprehensive and fully integrated management software with the ability to allow online information access via the Internet. 1.4. Objective Generally, ERP designed for complicated business <<Client>>. Therefore it is crucial for management to maintain software that consolidates scattered information and data for planning, commercial decisions, controls and to achieve operation efficiency. With the implementation of <COMPANY> ERP solution, <<Client>> can look forward to overall savings in production costs and timely production information for decision making. This will eventually translate down to the bottom line of <<Client>>s account book and ultimately, improvement in shareholders value 1.5. Conclusion

PT. <<COMPANY>>

PT. <COMPANY> is proposing to <COMPANY> ERP, tailored to its organizations existing and future requirements. By implementing <COMPANY> ERP, the improvement in processes would result in immeasurable savings in operational costs while freeing up resources for better use, fast information access and retrieval, and more accurate and timely information for critical commercial decisions.

PT. <<COMPANY>>

CORPORATE PROFILE PT. <COMPANY>

1.1. Corporate Structure

1.2. Our Company PT <COMPANY> is committed to providing uncompromising standard of software products, services and solutions with emphasis on integration, quality and scalability all at competitive prices. We strive to emerge as the Software and e-Business solution provider of Choice. We have assembled a unique team with a clear understanding of leading edge computing technologies, and the ability to deliver solutions focusing on customer needs and development strategy. 1.3. Our Mission Our Mission is to be a global software company with commitment to deliver quality products, solutions and services in a timely manner to our clients by our best people. 1.4. Our Core Business
Packaged Software Development

Our spectrum of packaged software stretches from management systems to operation/costing systems in industries like financial, education, government, agriculture (for example, plantation & mill), contracting, warehousing and corporate services. The scope will eventually be expanded to cover other business domains.
Internet Consulting

PT. <<COMPANY>>

Providing applications for internet/intranet solutions and e-Commerce solutions to cater business models in B2B (Business-to-Business), B2C (Business-to-Consumer), e-CRM, e-procurement, etc. Providing system integration, project/resources management to implementation services.

IT Management Services

Software Development and Consulting

Providing system consultation and software development of customized solutions to clients involving system definition, prototyping, design, programming, testing, pilots, installation and maintenance.

1.5. Our Core Competencies

Web-Service technologies (Desktop Offline-Online Application)

We have the experienced in web-service technoligies. This technologies design used when multiple sites want to keep copies of the same data and need to read the same data or need separate servers for reporting applications but they dont have dedicated network connection. .
Web-based packaged solutions

We have the ability to develop and deliver the applications in a web-based manner with flexible customizable features. Essentially, our competitive edge is our ability to customize our packaged software solutions or tailor our off-the-shelf e-Business solutions to meet a clients specific needs and requirements.
Professional Team

Our technical support team, comprised of a professional team with sound working experience in software development, is capable of producing quality software incorporating required internet/enabling/mobile technology services.
Quality Control

To ensure our developed software is of the highest quality and most reliable technology, we abide by a stringent quality control procedure.

1.6. Our Offices

Setiabudi Atrium Building, 2 floor Suite 202 Jl. HR Rasuna Said Kav. 62, Jakarta 12920

PT. <<COMPANY>>

PROPOSED SOLUTION
Our objective has always been providing the best solution to our client and therefore PT. <COMPANY> is pleased to propose our <COMPANY> ERP solution that will cater unique requirements on business process system. 3.1. Applicability <COMPANY> ERP is an suite of applications designed to help manage all aspects of a business process organizations activities, from customer acquisition to order entry to warehouse, inventory, and production to invoices, accounting, and financial statements. It can bring together online and physical stores, integrate your direct sales force with your warehouse and manufacturing information, and provide up-to-the-minute financials results..
3.2.

Value Proposition to <<Client>>

3.2.1.

Improve Operational Efficiency With the implementation of the system, employees in <<Client>> can seamlessly exchange information with other divisions in the organization, even from remote offices on areas. Further, with a centralized repository of information, timely analysis can be carried out as all data are kept consistently in the integrated system by all. This will reduce the level of physical communication, reports, faxes, improve workflow and thus, improving productivity.

3.2.2.

Enable Strategic Decision-making As a organization which has a head office, regional offices and branch spread over in Indonesia, all information resides in a single environment will enable <<Client>> to make strategic decision easily. Commercial decision can then be made whether consolidation is required and dispose off the unnecessary asset.

3.2.3.

Easy Reporting for Management <<Client>> can satisfy reporting requirements easily for any purpose as the software can cater for different reporting requirements.

3.2.4. Emergency planning As all information is stored in one site, it will facilitate emergency planning seamlessly from the centralized location or any where if a crisis happened at a particular location.

PT. <<COMPANY>>

3.3. Technical Overview 3.3.1. General System Architecture The System Architecture is proposed as below:

PT. <<COMPANY>>

PT. <<COMPANY>>

As depicted from the diagram above, the use of database and application servers to house the <COMPANY> ERP application will be deployed within the internal network (Local Area Network (LAN)) in Jakarta head Office. Information and data can be accessed from the <COMPANY> ERP application and be updated into the Database server. Offline user have own local database which can synchronized to Database server from internet connection. To allow ease and flexibility of access of the <COMPANY> ERP system for other remote users on the VSAT or Internet, a firewall gateway may be required as well as a Web server to be installed in the Data Center. 3.3.2. Third Party Software Specifications
Server Database server Application server Web server
-

Aplication Microsoft Windows 2003/2008 server Microsoft SQL 2003/2008 Microsoft Windows 2003/2008 server Microsoft Windows 2003/2008 server

Remarks

3.3.3. Hardware Specifications Database, Application or Web Server Specification Server Requirements:
-

4 X 2.8 GHz Intel Xeon Processor, Upgradeable to dual processor Base memory of 8 GB of ECC RAM. At least 3 hot-swappable Ultra3 SCSI hard disk of 18.2 GB each configure in RAID 5 mode. Integrated NIC capable of 10/100/1000 Mbps delivery. Redundant hot-swappable 1+ 1 Power supply. Redundant hot-swappable 1+ 1 Fan supply. 1 X external DLT single tape drive with transfer capable of at least 6 MB/s native (optional). OS Platform: Windows 2003/2008 Server.

PT. <<COMPANY>>

3.4.

Proposed <COMPANY> ERP Modules <COMPANY> proposes the following modules of <COMPANY> ERP in managing <<Client>>s operations. Modules

PT. <<COMPANY>>

3.5.

Feature and Services

PROPOSED IMPLEMENTATION PLAN

4.1. Scope of Work Through our initial understanding of <<Client>> requirements, the following are the scope of work for the implementation of the system. However, further refinement of these requirements may be required after project confirmation. Conduct Business Requirements Study and produce the functional requirements document. Business Requirements Study will include conducting interviews with users to determine business requirement and the related processes to fulfill them. <<Client>> needs to ensure that the appropriate business users and documents are made available for the interviews.
a)

Produce the system design document, which will be based on the functionalities set forth in the functional requirements document. This will be signed off by <<Client>>.
b)

Develop project management schedule in accordance with the agreed functional requirements document.
c)

Design, develop and test the proposed system in accordance with the agreed functional requirements document.
d)

Prepare a detailed test plan and conduct User Acceptance Testing (UAT) to ensure the system meets the requirements. The test plan is to
e)

PT. <<COMPANY>>

be signed off between <<Client>> and <COMPANY> to ensure adherence to the agreed plan during UAT.
f) g)

Provide project management for implementation.

Provide templates and guideline for <<Client>> to prepare and gather the data for their assets.

PT. <<COMPANY>>

4.2.

Standard <COMPANY> ERP Implementation Methodology

PT. <<COMPANY>>

4.3.

Proposed Implementation Plan <COMPANY> ERP will be deployed for a pilot branch at <<Client>> before the system is rolled into other mills, estates, and offices. The actual implementation plan of pilot run can only be determined after further discussion on the needs and business processes with <<Client>>. Tentatively 6 months duration of project implementation is proposed with assumption that <<Client>> will prepare adequate resources to join the Steering Committee and task force (i.e. people and hardware inclusive of required network infrastructure), user requirements and relevant input documents in advance prior to the implementation. Any delay in these areas will have additional service cost incurred for <COMPANY> consultants if the implementation goes beyond the proposed period.

PT. <<COMPANY>>

TECHNICAL SUPPORT SERVICES

5.1. Help Desk and Technical Support Services (For Maintenance)

5.2. Maintenance Services The Maintenance Services can be Off-site Maintenance Support or On-site Maintenance Support.
(a)

Off-site Maintenance Support means support service without the need for <COMPANY>s personnel to be present at the location(s), at the following times:(i) During normal business hours (ii) For non-business hours, additional fee will be chargeable

(b)

On-site Maintenance Support is meant for the event when <COMPANY> is requested by the Customer to be on-site at the location(s) to provide the Maintenance Service, at the following times:(i) During normal business hours (ii) For non-business hours, additional fee will be chargeable

PT. <<COMPANY>>

PROJECT PRICING
NO. DESCRIPTION QTY UNIT PRICE (IDR) TOTAL AMOUNT (IDR)

<COMPANY> ERP
SOFTWARE LICENSE (a) <COMPANY> ERP - 7 sites/branch - licenses - modification SUBTOTAL 1 250.000.000 250.000.000

250.000.000

* Professional services do not include air fare, transportation and hotel accommodation expenses. * A man month is limited to 20 man days.

Note

Validity: Prices quoted are valid for 30 days from the date of this proposal. Database: Database software such as MS-SQL 2003/2008, is not inclusive and is to be procured by the customer. Hardware: Hardware such as server, PDA, tape drive, and others are not inclusive and are to be procured by the customer. Others: Application customisation is not included.

PT. <<COMPANY>>