Oracle General Ledger Technical Foundation

Presented At: Atlanta Oracle Application User Group Meeting August 20, 1999

Brad Eldredge

Presented by:

Agenda:
u Introduction [5 min]
l Speaker & Audience l Establish Baseline Understanding & Set Expectations l Objectives, Assumptions, & Scope

u Technical Foundation [10 min]

l Application Technical Foundation Roles & Responsibilities l Database Objects, Tools, & Resources

u GL Tables & Processes [20 min]

l l l l Foundation (FND) General Ledger Interface General Ledger Setup General Ledger Data

u Conclusion [5 min]
l Next Steps l Questions & Answers l Attend Breakout Session For More Details (Informal 1 hour)
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Introductions & Experience:

u Brad Eldredge
l l l l l Manager, Oracle|solutions AnswerThink Consulting Group 6 years of Oracle applications experience - functional & technical / user & consultant GL Enhancements Chairman Since Spring 1995 GL SIG Coordinator Since Fall 1998

u Audience
l Application Release? User Interface (Character, Smart Client, Internet/NCA)? l Application Perspective End User / Business Analyst Technical (e.g. Developer, DBA, IT, System Support) Other l Roles Current - Technical Ability (Application, Tools, & Process) Future - Desire to become more Technical? l Role Perspective Consultant / Implementation Organizational Setup / Support / Reporting / Developer
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Objectives, Assumptions, & Scope:

u Presentation Objectives
l Provide overview of technical roles, responsibilities, & tools - relating to Oracle GL (applies generically to all applications) l Provide understanding of major GL & FND application tables as they relate to application processes l Provide information about where to obtain more information & how to become more technical

u Presentation Assumptions
l Already Familiar w/ Rel 11.0 & General Ledger application l Commercial Installation

u Presentation - Out Of Scope Topics

l l l l Average Balancing Encumbrance & Budgetary Control (non-profit/govt) How to use technical tools (e.g. SQL) Database schema design

u Presentation Expectations
l Q&A - Please hold until end or ask during breakout session l Aggressive agenda - We will move quickly through the materials & will only scratch the surface
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Apps Tech Foundation Perspectives:

u Application Super Users Perspective
l Ad-hoc Reporting (e.g. Discoverer) l OLAP tools (e.g. Oracle Financial Analyzer) l Production Support (e.g. Fix problems, delete unwanted data, etc.)

u Implementation Perspective
l l l l Programmatically Loading Apps Setups (e.g. COA values) Interfaces & Extracts Historical Data Conversion Application Customizations

u Application Development & Support Perspective

l l l l l Custom Reports Application Customizations & Enhancements Oracle Alert Oracle Discoverer - End User Layer / Business Areas Data Warehouse / Data Mart

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Database Objects:
l Database Object - something created and stored in a database. Tables, views, synonyms, indexes, sequences, clusters, and columns are all types of database objects. l Table - the basic storage structure in a relational database, which consists of one or more units of information (rows) each containing the same kinds of values (columns). l View - a database object that is a logical representation of a table, which is derived from a table but has no storage of its own and often may be used in the same manner as a table. l Synonym - a name assigned to a table or view that may thereafter be used to refer to it. l Index - an Oracle feature used primarily to speed execution and impose uniqueness upon certain data. Indexes provide a faster access method to a tables data instead of being required to perform a full table scan. Works similar to a card catalog. l Sequence - a database object used to generate unique integers for use as primary keys.
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Technical Tools Introduction:

u Data Dictionary (yellow pages for the database)
l l l l l DBA_ Tables Views Joins / Primary - Foreign key relationships Table indexes & sequences Etc.

u Data Definition Language (DDL)

l Creating / Changing database objects . . . l Create Table, Alter Table, Drop Table l Granting Database access & object privileges

u Data Manipulation Language (DML)

l Changing data w/i tables . . . l Select, Insert, Update, Delete

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Technical Tools:
u SQL (Structured Query Language) - used to perform DDL &

DML commands (SQL*Plus)

u SQL*Loader - used to load data from flat files into Oracle

database tables

u PL/SQL - used to perform programming logic (e.g. If . . .

Then . . . Else) etc.

u Developer 2000 - used to develop custom forms, reports,

u Designer 2000 - case tool used to design database

schemas & generate custom tables access data in database tables

u Discoverer 2000 - Adhoc query & reporting tool used to

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Technical Tools Contd:

u Operating System:
l Operating system commands & navigation(e.g. Unix) l Operating system file structure l Text Editor (e.g. Unix vi)

u Connectivity Tools:
l FTP (File Transfer Protocol) l Telnet

u Understanding of server & database connectivity:

l IP Address / Host Name l TNSNAMES.ORA file (c:\orawin\network\admin\ directory) l IDs & Passwords (e.g. Operating System & Database)

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Database vs. Application Security:

u Database Level Security:
l Database Users (e.g. GL, AP, AR, APPLSYS, etc.) - own all database objects & have been granted privileges to access l Database IDs required for ALL tools which directly access Oracle database objects (e.g. SQL*Plus, Discoverer, Developer / Designer 2000, etc.)

u Application Level Security:

l System Administration application - controls application access (via forms, reports, programs, etc.) to database objects through Data Groups, which are assigned to User Responsibilities l End users sheltered from the database level of security when accessing via Oracle applications l APPS schema contains privileges to access ALL application objects owned by Oracle-defined database users (e.g. GL, AP, AR, APPLSYS, etc.)

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Linking Applications To Back-End:

u From w/i Oracle applications, use the following menu command... Help |

About This Record, which indicates the base table or view associated with the active form Tools | Examine. This utility can be secured via a profile option & requires knowledge of the Apps database password. Permits viewing of contextsensitive information associated w/ form (ties front end application to back end database) primary/foreign key relationships & tables impacted by various modules Administration

u Examine Utility . . . Accessed via Oracle application menu . . . Help |

u Oracle Application Technical Reference Manuals (TRMs) - Learn about

u Oracle Application User Guides; Application Object Library & System

u SQL Trace Utility . . . Accessed via Oracle application menu . . . Help |

Tools | Trace - creates a log file of SQL calls

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Technical Education Resources:

u Books such as . . . ORACLE The Complete Reference by George

Koch & Kevin Loney

u Oracle Education . . . Technical / Application Developer Tracks .

. . Introduction to Oracle (5-day course on SQL*Plus & PL/SQL)

SQL PL/SQL SQL*Loader UNIX

u Computer Based Training (CBT) l l l l

u OAUG - conferences & white papers u Exploring - Using the tools / utilities & methods identified in

Linking Applications To Back End

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Oracle Table Types:

In Scope For Today: u GL Application Foundation (FND) Tables
l Accounting Flexfield - FND_ID_FLEX_STRUCTURES & FND_ID_FLEX_SEGMENTS l Value Sets - FND_FLEX_VALUE_SETS l Segment Values - FND_FLEX_VALUES & FND_FLEX_VALUES_TL

u GL Application - Setup Tables

l l l l Set of Books - GL_SETS_OF_BOOKS Code Combinations - GL_CODE_COMBINATIONS Calendar - GL_PERIODS, GL_PERIOD_STATUSES Budget Definitions - GL_BUDGETS, GL_BUDGET_ENTITIES, GL_BUDGET_VERSIONS

u GL Application - Open Interface Tables

l Actuals Interface - GL_INTERFACE l Budget Interface - GL_BUDGET_INTERFACE l Daily Foreign Currency Rates - GL_DAILY_RATES_INTERFACE

u GL Application - Transaction & Balance Data Tables

l Journal Entries (Transactions) - GL_JE_BATCHES, GL_JE_HEADERS, GL_JE_LINES l Balances - GL_BALANCES

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Oracle Table Types Contd:

Out Of Scope For Today: u GL Application Definition Tables
l Cross Validation Rules - FND_FLEX_VALIDATION_RULES & FND_FLEX_VALIDATION_RULE_LINES l Mass Allocations - GL_ALLOC_BATCHES, GL_ALLOC_FORMULAS, GL_ALLOC_FORMULA_LINES

u Application Lookup Tables

l GL Lookup Values (e.g. A, B, E) - GL_LOOKUPS l FND Lookup Values - FND_LOOKUPS

u GL Application Processing & Temporary Tables

l Control - GL_INTERFACE_CONTORL l Temporary - GL_POSTING_INTERIM, GL_TEMPORARY_COMBINATIONS

u GL Application Archive, Log, & History Tables

l History - GL_ALLOC_HISTORY, GL_ARCHIVE_HISTORY, GL_INTERFACE_HISTORY l Archive & Purge - GL_ARCHIVE_BATCHES l Log - GL_IMPORT_REFERENCES
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GL Objects Trivia:
u Oracle General Ledger - Release 11.0 contains . . .
l l l l 130 tables, excluding temporary processing tables 70 forms 140 concurrent programs / reports Note: These counts do NOT reflect tables and forms, which are part of and accessible to the GL application, but are NOT owned by the GL user (e.g. FND objects owned by APPLSYS are NOT included).

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Applsys / Foundation Tables:

u Database tables beginning with FND_, often referred to as

Foundation are common across many applications (e.g. Key & Descriptive Flexfields)

u Owner for FND_ Database Objects . . . APPLSYS u In order to be recognized by Oracle Applications, all tables, forms,

concurrent programs / executables, etc. must be registered; Registration occurs via the Application Object Library application using the responsibilities called Application Developer and System Administrator

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GL Technical Foundation - Tables :

Application Setup Tables FND_

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Tables - Application Setup (FND) :

u FND_APPLICATION (_TL)
l APPLICATION_ID = 101 (Identifies Oracle General Ledger)

u FND_ID_FLEX_STRUCTURES (_TL) - Identifies information

about each Key Flexfield w/i Oracle Applications

l Accounting Key Flexfield; ID_FLEX_CODE = GL# l Accounting Key Flexfield; ID_FLEX_NAME = 101

u FND_ID_FLEX_SEGMENTS (_TL) - Identifies information about

Accounting Flexfiled Segments

l l l l

Segment Name Segment Order Flex Value Set ID - Ties segments to value sets Application Column Name (e.g. SEGMENT1 w/i GL_CODE_COMBINATIONS)

u FND_CURRENCIES (_TL)
l Currency Code - Ties to Set of Books, GL Data, & Interface Tables

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Tables - Application Setup (FND) Contd:

u FND_FLEX_VALUE_SETS
l l l l l Flex Value Set ID (Primary Key which uniquely identifies records) Validation Type (e.g. Independent, Dependent, Table, None, etc.) Format Type (e.g. Char, Numeric, Date, etc.) Maximum Size Alphanumeric, Alpha Only, Numeric Only; Uppercase Alpha Flag

u FND_FLEX_VALUES (_TL)
l l l l l l Segment Value Description Flex Value Set ID - Associates Segment Value w/ Value Set Parent Flag Enabled Flag 50 Descriptive Flexfields available

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Table - FND_FLEX_VALUES :
Name ------------------------------FLEX_VALUE_SET_ID FLEX_VALUE_ID FLEX_VALUE ENABLED_FLAG SUMMARY_FLAG START_DATE_ACTIVE END_DATE_ACTIVE PARENT_FLEX_VALUE_LOW PARENT_FLEX_VALUE_HIGH STRUCTURED_HIERARCHY_LEVEL HIERARCHY_LEVEL COMPILED_VALUE_ATTRIBUTES VALUE_CATEGORY ATTRIBUTE1 - ATTRIBUTE50 Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type --------------NUMBER(10) NUMBER(15) VARCHAR2(150) VARCHAR2(1) VARCHAR2(1) DATE DATE VARCHAR2(60) VARCHAR2(60) NUMBER(15) VARCHAR2(30) VARCHAR2(2000) VARCHAR2(30) VARCHAR2(240)

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Table - FND_FLEX_VALUES Contd:

l Notes: Table contains seed data Always take an export of base tables before modifying w/ SQL*Plus l Primary Key = FLEX_VALUE_ID; generated from table sequence, which should be called by SQL*Plus script l Foreign Key = FND_FLEX_VALUE_SETS.FLEX_VALUE_SET_ID l COMPILED_VALUE_ATTRIBUTES (Segment Qualifiers) - must utilize syntax to reference data . . . Y||chr(10)||Y||Chr(10)||A l Account Types inherited by Account Code Combinations only @ CCID creation time; Gotcha > Retained Earnings Year-end Closeout l Language / Descriptions TL_ Tables l Ensure SQL*Plus script verifies that data in staging table meets the respective Value Set constraints prior to populating the Oracle base table.

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Loading FND_FLEX_VALUES:
u Implementation Requirement: Setup Chart of Accounts u Problem: No Interface table to load COA values! u Solution: Extract values from legacy system, apply formatting / data

cleansing, automate the load directly into Oracle base tables

l Create Value Set (via forms) > FND_FLEX_VALUE_SETS l Create Key Segments (via forms) > FND_ID_FLEX_SEGMENTS & FND_ID_FLEX_STRUCTURE

u Process: Accounting Flexfield Structure (COA)

l Load & Verify Key Segment Values > FND_FLEX_VALUES & FND_FLEX_VALUES_TL Create & populate Excel Template (based on Value Set definitions) Save As .txt, .csv, or .prn file type

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Loading FND_FLEX_VALUES Contd:

Create SQL*Loader control file (.ctl) Create custom database tables for data staging FTP files (text file & control file) to server Execute SQL*Loader referencing text & control files Verify successful loads by reviewing .log & .bad files; Review data loaded into custom staging table(s) Perform additional staging & data manipulation (if necessary) SQL*Plus: Create script & run to load data from staging into base tables Verify successful load & run compile flexfields concurrent request via Oracle application form (e.g. Key Segment Values)

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GL Technical Foundation - Tables :

Accounting Cycle & GL Setup Tables GL_

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Table - GL_SETS_OF_BOOKS :
Name ------------------------------SET_OF_BOOKS_ID NAME SHORT_NAME CHART_OF_ACCOUNTS_ID CURRENCY_CODE PERIOD_SET_NAME SUSPENSE_ALLOWED_FLAG ALLOW_INTERCOMPANY_POST_FLAG ENABLE_JE_APPROVAL_FLAG MRC_SOB_TYPE_CODE FUTURE_ENTERABLE_PERIODS_LIMIT LATEST_OPENED_PERIOD_NAME RET_EARN_CODE_COMBINATION_ID CUM_TRANS_CODE_COMBINATION_ID DESCRIPTION ATTRIBUTE1 - 15 Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type -------------NUMBER(15) VARCHAR2(30) VARCHAR2(20) NUMBER(15) VARCHAR2(15) VARCHAR2(15) VARCHAR2(1) VARCHAR2(1) VARCHAR2(1) VARCHAR2(1) NUMBER(15) VARCHAR2(15) NUMBER(15) NUMBER(15) VARCHAR2(240) VARCHAR2(150)

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Table - GL_CODE_COMBINATIONS :
Name ------------------------------CODE_COMBINATION_ID CHART_OF_ACCOUNTS_ID DETAIL_POSTING_ALLOWED_FLAG DETAIL_BUDGETING_ALLOWED_FLAG ACCOUNT_TYPE ENABLED_FLAG SUMMARY_FLAG SEGMENT1 - 30 DESCRIPTION TEMPLATE_ID ATTRIBUTE1 - 10 Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type -----------NUMBER(15) NUMBER(15) VARCHAR2(1) VARCHAR2(1) VARCHAR2(1) VARCHAR2(1) VARCHAR2(1) VARCHAR2(25) VARCHAR2(240) NUMBER(15) VARCHAR2(150)

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Table - GL_PERIODS :
Name ------------------------------PERIOD_SET_NAME PERIOD_NAME START_DATE END_DATE YEAR_START_DATE QUARTER_START_DATE PERIOD_TYPE PERIOD_YEAR PERIOD_NUM QUARTER_NUM ENTERED_PERIOD_NAME ADJUSTMENT_PERIOD_FLAG Null? -------NOT NULL NOT NULL NOT NULL NOT NULL Type -----------VARCHAR2(15) VARCHAR2(15) DATE DATE DATE DATE VARCHAR2(15) NUMBER(15) NUMBER(15) NUMBER(15) VARCHAR2(15) VARCHAR2(1)

NOT NOT NOT NOT NOT NOT

NULL NULL NULL NULL NULL NULL

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Table - GL_PERIOD_STATUSES :
Name ------------------------------APPLICATION_ID SET_OF_BOOKS_ID PERIOD_NAME CLOSING_STATUS Null? -------NOT NULL NOT NULL NOT NULL NOT NULL Type -----------NUMBER(15) NUMBER(15) VARCHAR2(15) VARCHAR2(1)

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Tables - Budget Setup:

u GL_BUDGETS
l Stores budget definitions from Define Budget form l Budget Name, Set of Books ID, Valid Period Range (e.g. First & Last periods)

u GL_BUDGET_VERSIONS
l Stores information about budget versions - currently Oracle only supports one budget version per budget definition

u GL_BUDGET_ENTITIES
l Stores information about budget organizations. Each row includes the organization name and the set of books ID. This is the base table for the Define Budget Organization form.

u GL_BUDGET_ASSIGNMENT_RANGES
l Stores the account ranges assigned to each budget organization

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GL Technical Foundation - Tables :

GL Open Interface Tables GL_

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Application Open Interface Tables (GL) :

GL_INTERFACE
Used to import journal entry transactions (budget, actual, encumbrance, and statistical) from external sources. Also used to send transactions between sets of books (e.g. Consolidation, MRC, CENTRA, etc.). Notes: Requires calendar periods to be Open or Future. The Journal Import program transfers data from the Interface table into the Oracle base tables (e.g. GL_JE_BATCHES, GL_JE_HEADERS, and GL_JE_LINES). The Journal Posting program changes the posting status w/i the GL_JE_ tables, updates the GL_BALANCES table, creates Intercompany Balancing transactions, Suspense Posting transactions, etc.

GL_BUDGET_INTERFACE
Used to import budget data directly into GL_BALANCES table without requiring accounting periods to be open or run the Journal Posting program

GL_DAILY_RATES_INTERFACE
Used to automates the loading of currency conversion rates into the GL_DAILY_RATES table.
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Open Interface Table Diagram :

Legacy System(s) / GLDI

Oracle GL - Open Interface Tables

GL_INTERFACE

GL_BUDGET_INTERFACE

Run Journal Import

Run Budget Upload

GL_JE_BATCHES GL_JE_HEADERS GL_JE_LINES

GL_BALANCES

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Table - GL_INTERFACE :
Name ------------------------------STATUS SET_OF_BOOKS_ID ACCOUNTING_DATE CURRENCY_CODE ACTUAL_FLAG USER_JE_CATEGORY_NAME USER_JE_SOURCE_NAME BUDGET_VERSION_ID SEGMENT1-30 ENTERED_DR ENTERED_CR ACCOUNTED_DR ACCOUNTED_CR REFERENCE1-30 CODE_COMBINATION_ID ATTRIBUTE1-20 Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type ---VARCHAR2(50) NUMBER(15) DATE VARCHAR2(15) VARCHAR2(1) VARCHAR2(25) VARCHAR2(25) NUMBER VARCHAR2(25) NUMBER NUMBER NUMBER NUMBER VARCHAR2(100) NUMBER(15) VARCHAR2(150)

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Table - GL_BUDGET_INTERFACE :
Name ------------------------------BUDGET_NAME BUDGET_ENTITY_NAME CURRENCY_CODE FISCAL_YEAR UPDATE_LOGIC_TYPE BUDGET_ENTITY_ID SET_OF_BOOKS_ID CODE_COMBINATION_ID BUDGET_VERSION_ID PERIOD_TYPE STATUS ACCOUNT_TYPE PERIOD1_AMOUNT SEGMENT1 - 30 Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type -----------VARCHAR2(15) VARCHAR2(25) VARCHAR2(15) NUMBER(15) VARCHAR2(1) NUMBER(15) NUMBER(15) NUMBER(15) NUMBER(15) VARCHAR2(15) VARCHAR2(1) VARCHAR2(25) NUMBER VARCHAR2(25)

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Table - GL_DAILY_RATES_INTERFACE :
Name ------------------------------FROM_CURRENCY TO_CURRENCY FROM_CONVERSION_DATE TO_CONVERSION_DATE USER_CONVERSION_TYPE CONVERSION_RATE INVERSE_CONVERSION_RATE Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type ------------VARCHAR2(15) VARCHAR2(15) DATE DATE VARCHAR2(30) NUMBER NUMBER

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GL Technical Foundation - Tables :

GL Transaction & Balance Data Tables GL_

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Tables - Transactions & Balances :

Transactional (Detail) Data: GL_JE_BATCHES
1 M

Balance (Summary) Data:

GL_JE_HEADERS
1 M

GL_JE_LINES

GL_BALANCES

Transactions summarized by code combination & stored in Balances table during the Journal Posting program

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Data Tables - GL_JE_LINES :

Name ------------------------------JE_HEADER_ID JE_LINE_NUM SET_OF_BOOKS_ID CODE_COMBINATION_ID PERIOD_NAME EFFECTIVE_DATE STATUS ENTERED_DR ENTERED_CR ACCOUNTED_DR ACCOUNTED_CR DESCRIPTION REFERENCE_1 - _5 ATTRIBUTE1 - 20 Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type ------------NUMBER(15) NUMBER(15) NUMBER(15) NUMBER(15) VARCHAR2(15) DATE VARCHAR2(1) NUMBER NUMBER NUMBER NUMBER VARCHAR2(240) VARCHAR2(240) VARCHAR2(150)

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Data Tables - GL_BALANCES :

Name ------------------------------SET_OF_BOOKS_ID CODE_COMBINATION_ID CURRENCY_CODE PERIOD_NAME ACTUAL_FLAG BUDGET_VERSION_ID TRANSLATED_FLAG PERIOD_NET_DR PERIOD_NET_CR BEGIN_BALANCE_DR BEGIN_BALANCE_CR PERIOD_NET_DR_BEQ PERIOD_NET_CR_BEQ BEGIN_BALANCE_DR_BEQ BEGIN_BALANCE_CR_BEQ TEMPLATE_ID Null? -------NOT NULL NOT NULL NOT NULL NOT NULL NOT NULL Type -----------NUMBER(15) NUMBER(15) VARCHAR2(15) VARCHAR2(15) VARCHAR2(1) NUMBER(15) VARCHAR2(1) NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER(15)

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Next Steps:
u Get involved by performing technical tasks u Get to know and work closely with technical resources (e.g.

Application Developers, DBAs, etc.)

u Take Technical Courses u Obtain a UNIX ID/PW and Database User ID/PW in a

development environment

u Save information to database via Oracle application forms

and then use tools / utilities to view results in database

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Questions:

Contact Info: Brad Eldredge Email: beldredge@answerthink.com Phone: 770.690.9700, ext 3092

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