Professional Documents
Culture Documents
companies the task is often given to the corporation's accountant. In large companies
there will often be several offices in several geographical areas, and each one will have
an office manager.
responsibilities, allowing you and everyone else in your company to concentrate on the
technology troubleshooter.
individual will plan, coordinate and also oversee various business functions which are
performed by the other employees of the company or corporation. The office manager not
only will supervise the work of other employees but they will perform a wide range of
Connie V. Tan
Assist. Leader:
Alfonso M. Galang
Members:
responsible for hiring and firing the staff. They will place advertisements looking for
employees and also perform the interviews of potential future employees. They may also
be responsible for firing any employees who do not meet the requirements of the
company.
One who is an office manager may need to order supplies for the company which
they work for in their role as office manager. This will be a pertinent responsibility on the
part of the office manager. In order to ensure that all supplies are ordered when needed,
the office manager will most likely have to perform frequent checks on the supply cabinet
Frequently the office manager is also responsible for performing payroll duties for
the business. The office manager will keep track of the hours which each employee
works in addition to the set pay for employees. This individual will write out payroll
One who works as an office manager may also need to perform accounting duties
for the entire business. Not only does this relate to money coming into the business but
money going out as well. They will perform the accounting and may even be responsible
manager.
The office manager is an individual who may also have a hand in the general
office building structure as well. The office manager may pay the office building rent as
well as bills relating to electric, gas and water utilities. Should renovations take place
throughout the office, the office manager is the one who will most likely oversee those
projects as the employer probably will not want to be too involved with projects such as
these.
One who has the job of an office manager may also be responsible for performing
clerical duties on a daily basis. Tasks such as answering phones, filing and typing up
documents may be a daily occurrence which the office manager may need to handle.
Depending on the business, these may be simple tasks which take a few minutes or
complaints may come from the staff members or outside parties who have issues with the
business itself. It is up to the office manager to listen attentively, address the situation and
come up with complete resolutions to the problem. Some issues may be addressed solely
by the office manager whereas others will need to be addressed by the employers
themselves.
Job Description
that facilitate the smooth running of an office. The role is very similar to that of an
out a range of administrative and IT-related tasks, although this will depend on
the size and type of organisation where they work. Although the individual nature
of an office manager's work will greatly differ across organisations, the one factor
they all have in common is that they are ultimately responsible for ensuring that
organisational/supervisory in nature.
Introduction
Modern technology today has changed the traditional rules of a secretary just it
has changed the way that office operates. The clerical worker of yesterday has become
the information manager of today. Although information processing has always been at
the center of secretarial work, this function is now combined with the management of the
technologies.
incoming mail, secretaries has now direct and monitor the flow of information through
As years goes by household appliances was sale in the market. Considering that
media advertising is effecting with their campaign thru television, spreadsheet and a radio
commercial is also in. Every household had at least three to four appliances.
Nowadays the computers and cellular phones is the hot item in the market. If a
person do not have a cellular phone right now, everyone will think that she is born from
the StoneAge.
Technologies was invented to make our life comfortable, just like computers or
laptop for instance, if you want to know some information regarding a particular subject
all you need to do is look for it in the internet and in less than a time it is in your hand.
Washing machines help our laundry saves time to evenly use this it to spend with our
family.
Life would not be the same without television, telephones, computers, washing
machines, cellular phones and other gadgets that are a fact. Whether it would be better or
worst it is a matter of personal opinion. Another fact is that gadgets will never be gone
gadgets/appliances but to believe or not, it depends upon the person who uses these
gadgets if they are enjoying or not. Everyone knows that today it is very useful and
without knowing, too much depending on this gadget really made a lot of problems.
Overview
related to the provision of office management services to the following groups of people,
People that hold office management positions conduct special studies and from
the results of these special studies, they develop reports. Apart from developing reports,
they also provide input to management on the development of policies and procedures.
Office management may also provide paralegal support, and may draft correspondence
Lee Galloway, Factory and office administration (New York,: Alexander Hamilton
institute, 1918),
Lee Galloway, Office Management: Its Principles and Practice (New York: 1919),
Harry L. Wylie, Merle P. Gamber, and Robert P. Brecht, Practical Office Management
(New York: Prentice Hall, 1937).
Associated Careers
bookkeepers, bank assistants, and clerks. Some use their pricing experience to become
professional purchasing agents, but these opportunities are limited, particularly for those
in rural locations. Few office managers return to school for further degrees, although a
“An office manager is responsible for the smooth operation of the day-to-day
business of the company,” one manager wrote us, adding the caveat: “No excuses
accepted.” A good office manager makes it possible for other people to function
efficiently. Office managers work closely with the company partners, owner, or president
to meet their company’s staffing, equipment, and organizational needs. Duties may
include pricing products from vendors, interviewing job applicants, managing payroll,
and reimbursing members of the firm for out-of-pocket business expenses. An office
manager must exercise sound judgment day in and day out, and any lapse can result in
termination. This may be the reason that office managers generally take their jobs so
seriously. Pressure can be significant, particularly for those in charge of large offices.
Office managers who succeed have confidence, common sense, loyalty, and the ability to
motivate others. Survey respondents who were part-time office managers added the
importance of being able to work with others on a team or in pairs to coordinate smooth
tact and discretion, existing on the favorable review of his superiors, people in the
profession disagreed. Many office managers said their jobs require them to be somewhat
more firm than gentle when projects have to be completed, equipment needs to be
serviced, or difficulties with staffing spring up. “You’ve got to stand up for what you
know are the right decisions for the company, even if the boss disagrees. You live on
your reputation, and when you have to do your job to someone else’s commands, you
words that popped up many times on our surveys. The greatest satisfaction that office
managers mentioned concerned their productivity. Office managers can see immediate
results from their decisions; they can control their environment (within the boundaries
imposed by their employer). This ability to determine one’s own fate cuts both ways,
however. Office managers have a very high turnover rate, due to firing, job mobility, and
retirement. They are often the first one to be let go when conflicts arise between
producers and managers, and they are frequently blamed for office problems that are not
of their own making. Office management provides a very structured environment with
clearly defined duties for those with financial, organizational, and interpersonal skills.
One needs to have a high tolerance for risk and not be too concerned with job security.
Positive Traits Which All Office Managers Must Possess
One important trait which all office managers should have is that of adequate
problem solving skills. Since the office manager is the individual who one goes to in
order to have their complaints resolved the office manager must be a good problem solver
by nature. Even if the office manager cannot solve the problem on their own, they must
know who to go to so that the problem can be solved by someone, if not themselves.
An office manager should also be personable in nature. Since these are individuals who
need to deal with others, both inside and outside of the office environment, it is pertinent
for office managers to be good conversationalists. They must be at ease while conversing
with others as this will enable them to get the job done in the most efficient way possible.
Good mathematical skills are another positive trait for office managers to possess as they
will be working with numbers on a frequent basis. Not only do office managers have to
perform payroll duties but they may need to perform accounting tasks as well. Those who
have good mathematical skills will be able to get the job done as quickly as possible.
Another positive trait for office managers to possess is good multitasking skills.
Frequently an office manager will feel himself or herself being pulled in every different
direction so it is important for the office manager to know how to do multiple things at
one time. Lastly, office managers should be leaders by nature. They should be
comfortable with filling a lead position and be able to resolve all problems which come
their way. By being a natural leader, the office manager will be able to complete their
administration, payroll, conference planning and travel, information and data processing,
mail, printing and reproduction, filing and finding records. Besides their own workload of
typing, transcription, copying and handling the phone, office managers usually supervise
other secretaries or administrative workers. High-level office managers may have the
power to hire or fire clerical staff, define the responsibilities of supervisors below them,
develop departmental plans and implement systems to improve productivity and customer
service.
The office manager is the coordinator of the work system his role is to coordinate
on the front and by giving assignment. To monitor work processes and to evaluate
outcome. The outcomes of work are intended for what can be called final receiving
coordination and storage of data to support production and other important operation of
An individual who holds the position of office manager has a wide array of
diverse duties and responsibilities which must be performed on a daily basis. The office
manager has a role in many different businesses and their exact duties and responsibilities
will depend on the type of business, size of the business and role which they play within
the business.
There are a number of general responsibilities concomitant with the role of office
manager. These will vary from business to business but many of the responsibilities
include hiring and firing of employees, ordering supplies, performing payroll duties,
performing accounting duties, taking phone calls and performing general everyday tasks
necessary for the efficient running of the business. Most businesses have one primary
office manager however some may have two or more individuals who share the
managerial duties.
Attendance
as of June – September 2008
Organizational Chart
Conclusion
Office managers have big shoes to fill in the business world. They need to be able
to effectively communicate with others, solve problems on a daily basis and do all of
these things while performing daily clerical tasks. If one is a natural leader, they are sure
to excel in the position of office manager. The duties and responsibilities of this position
are great, however, the results can be wonderful as well as the office manager is taking on
responsibility, career, duty, role, positive traits, etc. that is made specifically for an
knowledge and also to help future managers to have a background on these career.
This is enclosed by a improved data’s that is searched for the benefits of the