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Preparation Guidelines

Preparation Guidelines

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Published by: api-3841008 on Oct 18, 2008
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03/18/2014

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Preparation Guidelines
On the Internet usually the CV\u2019s are send via e-mail to respective companies, but it is still
important that you carry a copy along with you during your preliminary interview.
1. Use good quality paper for your CV\u2019s. After all you are describing your years of
hard-earned education and experience. Always value yourself.

2. Never send a badly duplicated photocopy of your CV. Even if you have to send a
photocopy ideally use a good copier and executive bond paper or other similar
quality.

3. Always remember to put your telephone no. If possible give an alternate number
of your pager/mobile or email no

4. The section you should describe most is your work experience. Ideally give your job responsibilities point wise with sub headings. This would help to describe the matter briefly as well as to the point.

5. Ideally restrict your CV to not more than three pages. After all you should have
some matter to talk about during your interview.
6. Check for spelling errors and grammatical mistake before you take a final copy of
your CV as even a small error could cause an embarrassing situation for you.
7. Remember to mention any awards / promotion or other recognition earned by you
in your previous work experience.

8. If you are a fresher than stress more on your education section and also mention
other additional qualification in detail. Give a brief description about projects and
extra curricular activities undertaken by you.

9. Include sections like languages known, hobbies and interests, extra curricular
activities, your positive points in brief.
10. Remember to include the exact time spent in each company supported by dates.
Also give dates of completing each degree.
11. Some companies do ask for photographs so carry at least two-passport size
photograph just in case you are asked to submit them.
12. Select a simple font with appropriate font size to give clarity and legibility to your
precious CV.
1
Follow These Basic Standards....

Your resume is the first interface you have with your employer. Make the most of this
opportunity............. The employment market is changing all the time and so have
resumes, evolving from a one-size-fits-all standard. Here are our tips to convert your
resume into a catching one.

Follow These Basic Standards....
\u2022
Don't overcrowd your resume; allow for plenty of white space.
\u2022
Keep your resume to one page whenever possible.
\u2022
Keep the number of fonts you use to a minimum -- two at the most.
\u2022
Use a font that is easy to read. Times Roman works well.
\u2022
Do not justify the lines of type on your resume. Allow the right side of the page to
"rag."
\u2022
Do not overuse capitalization, italics, underlines, or other emphasizing features.
\u2022
Make sure your name, address, and a phone number appear on your resume and
all correspondence, preferably at the top of the page.
\u2022
Print your resume on white or cream paper using a good-quality printer.
\u2022
Second- and third-generation photocopies must be avoided
\u2022
Print on one side of the paper only.
Avoid Mistakes:
SPELLING MISTAKES:
To avoid spelling mistakes:
\u2022
Don't use words with which you aren't familiar.
\u2022
Use a dictionary as you write.
\u2022
Perform a spell check on your finished resume.
\u2022
Carefully read every word in your resume.
\u2022
Have a friend or two proof read your resume for you.
PUNCTUATION MISTAKES:
Things to look for:
\u2022
Periods at the end of all full sentences.
\u2022
Be consistent in your use of punctuation.
\u2022
Always put periods and commas within quotation marks.
\u2022
Avoid using exclamation points.
GRAMMATICAL MISTAKES:
Grammar hang-ups to watch for:
\u2022
Do not switch tenses within your resume.
\u2022
The duties you currently perform should be in present tense (i.e., write reports)
\u2022
Duties you may have performed at past jobs should be in past tense (i.e., wrote
reports).
\u2022
Capitalize all proper nouns.
\u2022
When expressing numbers, write out all numbers between one and nine (i.e., one,
five, seven), but
\u2022
use numerals for all numbers 10 and above (i.e., 10, 25, 108).
2
\u2022
If you begin a sentence with a numeral, spell out that numeral (e.g. Eleven service
awards won while employed.).
\u2022
Make sure your date formats are consistent (i.e.11/22/01 or Nov. 22, 2001, or
11.22.01. Choose one and stick with it.).
\u2022
Choose Your Words Carefully:
\u2022
Phrase yourself well:
\u2022
Be on the lookout for the following easily confused words:
\u2022
accept (to receive), except (to exclude)
\u2022
all right (correct), alright (this is not a word)
\u2022
affect (to bring about change), effect (result)
\u2022
personal (private), personnel (staff members)
\u2022
role (a character assigned or a function), roll (to revolve).
\u2022
Use action words (i.e., wrote reports, increased revenues, directed staff).
REFERENCES:

In most instances it is not necessary to include names and address of references on the
resume. If you include a reference, make it sure that the referenced person knows very
well about you. It is also advisable to add the persons as references, whom the employer
can contact easily. If possible add the phone number and e-mail ID of the reference.
Never add a person as a reference, about whom you know nothing

STICK TO THE POINT

Employers have a busy schedule, so don't expect them to read through a long resume. Ideally, resumes should be of one page, or of two pages only if absolutely necessary, to describe relevant work experience.

WORDS COUNT

Use of language is extremely important; you need to sell yourself to an employer quickly
and efficiently. Address your potential employer's needs with a clearly written,
compelling resume. Avoid large paragraphs (five or six lines). If you provide small,
digestible pieces of information, your resume will be read. Use action verbs. Verbs such
as "developed", "managed", and "designed" emphasise your accomplishments. Don't use
declarative sentences like "I developed the ..." or "I assisted in ...", leave out the "I".

3

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