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Preparation Guidelines

Preparation Guidelines

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Published by: api-3841008 on Oct 18, 2008
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Preparation Guidelines
On the Internet usually the CV\u2019s are send via e-mail to respective companies, but it is still
important that you carry a copy along with you during your preliminary interview.
1. Use good quality paper for your CV\u2019s. After all you are describing your years of
hard-earned education and experience. Always value yourself.

2. Never send a badly duplicated photocopy of your CV. Even if you have to send a
photocopy ideally use a good copier and executive bond paper or other similar

3. Always remember to put your telephone no. If possible give an alternate number
of your pager/mobile or email no

4. The section you should describe most is your work experience. Ideally give your job responsibilities point wise with sub headings. This would help to describe the matter briefly as well as to the point.

5. Ideally restrict your CV to not more than three pages. After all you should have
some matter to talk about during your interview.
6. Check for spelling errors and grammatical mistake before you take a final copy of
your CV as even a small error could cause an embarrassing situation for you.
7. Remember to mention any awards / promotion or other recognition earned by you
in your previous work experience.

8. If you are a fresher than stress more on your education section and also mention
other additional qualification in detail. Give a brief description about projects and
extra curricular activities undertaken by you.

9. Include sections like languages known, hobbies and interests, extra curricular
activities, your positive points in brief.
10. Remember to include the exact time spent in each company supported by dates.
Also give dates of completing each degree.
11. Some companies do ask for photographs so carry at least two-passport size
photograph just in case you are asked to submit them.
12. Select a simple font with appropriate font size to give clarity and legibility to your
precious CV.
Follow These Basic Standards....

Your resume is the first interface you have with your employer. Make the most of this
opportunity............. The employment market is changing all the time and so have
resumes, evolving from a one-size-fits-all standard. Here are our tips to convert your
resume into a catching one.

Follow These Basic Standards....
Don't overcrowd your resume; allow for plenty of white space.
Keep your resume to one page whenever possible.
Keep the number of fonts you use to a minimum -- two at the most.
Use a font that is easy to read. Times Roman works well.
Do not justify the lines of type on your resume. Allow the right side of the page to
Do not overuse capitalization, italics, underlines, or other emphasizing features.
Make sure your name, address, and a phone number appear on your resume and
all correspondence, preferably at the top of the page.
Print your resume on white or cream paper using a good-quality printer.
Second- and third-generation photocopies must be avoided
Print on one side of the paper only.
Avoid Mistakes:
To avoid spelling mistakes:
Don't use words with which you aren't familiar.
Use a dictionary as you write.
Perform a spell check on your finished resume.
Carefully read every word in your resume.
Have a friend or two proof read your resume for you.
Things to look for:
Periods at the end of all full sentences.
Be consistent in your use of punctuation.
Always put periods and commas within quotation marks.
Avoid using exclamation points.
Grammar hang-ups to watch for:
Do not switch tenses within your resume.
The duties you currently perform should be in present tense (i.e., write reports)
Duties you may have performed at past jobs should be in past tense (i.e., wrote
Capitalize all proper nouns.
When expressing numbers, write out all numbers between one and nine (i.e., one,
five, seven), but
use numerals for all numbers 10 and above (i.e., 10, 25, 108).
If you begin a sentence with a numeral, spell out that numeral (e.g. Eleven service
awards won while employed.).
Make sure your date formats are consistent (i.e.11/22/01 or Nov. 22, 2001, or
11.22.01. Choose one and stick with it.).
Choose Your Words Carefully:
Phrase yourself well:
Be on the lookout for the following easily confused words:
accept (to receive), except (to exclude)
all right (correct), alright (this is not a word)
affect (to bring about change), effect (result)
personal (private), personnel (staff members)
role (a character assigned or a function), roll (to revolve).
Use action words (i.e., wrote reports, increased revenues, directed staff).

In most instances it is not necessary to include names and address of references on the
resume. If you include a reference, make it sure that the referenced person knows very
well about you. It is also advisable to add the persons as references, whom the employer
can contact easily. If possible add the phone number and e-mail ID of the reference.
Never add a person as a reference, about whom you know nothing


Employers have a busy schedule, so don't expect them to read through a long resume. Ideally, resumes should be of one page, or of two pages only if absolutely necessary, to describe relevant work experience.


Use of language is extremely important; you need to sell yourself to an employer quickly
and efficiently. Address your potential employer's needs with a clearly written,
compelling resume. Avoid large paragraphs (five or six lines). If you provide small,
digestible pieces of information, your resume will be read. Use action verbs. Verbs such
as "developed", "managed", and "designed" emphasise your accomplishments. Don't use
declarative sentences like "I developed the ..." or "I assisted in ...", leave out the "I".


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