CB Meeting

15 July 2011
LDP Room MVP 217-218

Attendance/People in the Meeting:

Drew Copuyoc Nicole Reyes—proxied by Lance Viado
Gio Alejo—proxied by Ian Agatep AJ Elicaño
Ian Agatep Nick Lucero
Steph Gumaru Ken Abante—immersion
Alwyn Chua Justin Tan
Alvin Yllana
Joben Odulio Claudia Vega—late
Cheth Mundin Ana Raymundo
Charm Chan—late Alyssa Gaisano
Cate Sison—proxied by Joben Odulio Lance Viado
Moses Albiento
Dan Remo Misha Solano
Bryan Chua
Jiggy Villamin
Frankie Velante
Felix Mintu

Video Recording? No
*Audio Recording? No
Time Start: 6:29pm
Time End: 9:17

Agenda:

1) Approval of minutes CB_070111, JOINT_070811 10 mins

2) Project Proposal: Reps Manual c/o VP 10 mins
3) Budget Hearing for DPR and Project Grants c/o FO 15 mins
4) Budget Committee presentation c/o Budget Committee Reps 15 mins
5) OSG Concept presentation on Possible Archiving System c/o Sec-Gen and SOSE
Chair 15 mins
6) Report on Updated Tricycle Matrix c/o CAS 15 mins
7) Presentation on Project Proposal delineation c/o COR 20 mins
8) RH Bill forum presentation c/o VP 15 mins
9) Grand Consultation Update c/o DRS 15 mins
10) FOI Bill initiative reminders c/o SOSS Chair 10 mins
11) World Vision Initiative c/o President 10 mins
12) Important reminders c/o sec-Gen 10 mins
Minutes:

National Anthem led by Joben Odulio and prayer led by Bryan Chua.

Motion to approve Agenda by Dan Remo seconded by Alwyn Chua.

Approval of minutes CB_070111, JOINT_070811 10 mins

 Agatep: Yet to be edited. First—July 1 CB meeting, then July 8 Joint
Session.

Motion to approve minutes made by Gio Alejo seconded by Dan Remo.

1) Project Proposal: Reps Manual c/o VP 10 mins

 Alejo: “Bible” of Sanggu for reps. Objectives: clear job descriptions,
condensed important documents, procedures, pride in their work. Didn’t
do it before, but saw that Sanggu before gave reps booklets of the Consti.
Rooted in proposal of SOH, but for everyone. Based on COA manual.
o ToC
 Messages from admin
 Sanggu Thrust, M-V, Structure
 Consti, M.C., Job Description
 PMS, ASCC (inform/utilize reps better, including processes)
 Forms—LOA, EDTAF
 Calendar of events
 Top 55 Directory
 Alejo: Condensed Consti c/o CCR last year, finished by OVP. First draft to
be released by Sunday, will consult other bodies esp SOH for graphic
design.
 Alejo: Sample Magna Carta—11 bulletpoints, four tablets.
 Alejo: If approved, given to reps during rep training starting August 5.
Show we’re serious, doesn’t end with seminar. Institutionalize for every
year, accessibility.
 Copuyoc: Questions?
o Agatep: Diagram of structure.
o Raymundo: Structure made by SOM rep last year. SOSS manual in
time of Jojo [Dumrique].
 Alejo: Every SB gets a page, open to including project
descriptions.
 Agatep: Basic descriptions of projects.
o Remo: SOH manual? Already approved.
 Villamin: Just making our manual into an addendum to
avoid overlaps.

Motion to extend by 1 minute by Remo, seconded by Chua.

 o Albiento: Include parts of the new Consti?
 Agatep: Can’t be sure yet. Maybe next year.
o Villamin: Extend directory to important school offices.
o Alejo: Initial draft by Sunday (first half of manual).

Motion to approve made by Steph Gumaru seconded by AJ Elicaño.

2) Budget Hearing for DPR and Project Grants c/o FO 15 mins

 Gumaru: DPR projects, DIA, FO.
DPR
 Solano: Website—web design (wireframe/layout studies, HTML CSS
components), web dev’t, hosting, maintenance fees.
o Web design options c/o ClickMedia Digital Aesthetics.
o Web dev: like Wordpress. Google Analytics to track hits.
Documentation has archives, tutorials.
o Hosting: secured (unhackable, unlimited bandwidth/space, FTP
access for downloadables, unlimited email accounts, free domain
registration).
o Maintenance fees: P1000/year, two years.
o P6,750 per year.
 Solano: Internal Video—lights (P1495), COSA caf TV rental for 20 days
(P4000). “SAF to SAF” for the TV—money goes to COSA. Total: P5495.
 Solano: External Video: lights, food. P2775.
 Solano: Sanggu 60 Seconds. Lights—P2392.
 Solano: Bulletin boards: P1101.25.
 Solano: Total: P25,263.25.
o Agatep: Target dates of internal?
 Solano: Aug 5 both videos.
o Albiento: why every month?
 Solano: only last two hours, they burn out. Hardcore ones
cost P20,000.
o Reyes, N (c/o Viado): Expensive for a bulletin board?
 Solano: six bulletin boards.

Omnibus motion to approve DPR budget by Ian Agatep and seconded by Steph
Gumaru.
YES-14 NO
Gio Alejo
Ian Agatep
Steph Gumaru
Alwyn Chua
Alvin Yllana
Joben Odulio
Cheth Mundin
 Charm Chan
Cate Sison
Moses Albiento
Dan Remo
Nicole Reyes
AJ Elicaño
Nick Lucero
Justin Tan

Budget is approved.

DIA c/o Gio Alejo

 Alejo: DIA mostly for overtime, maintenance. Leadership training,
plansems.
 Alejo: Overtime for maintenance—P3000. Stage—P2400. Total: P5400.
o Copuyoc: Venue?
 Alejo: Colayco Pav. Kailangan talaga.
 Gumaru:
 Agatep: Ceremony?
 Yllana: Previous project—no fee?
 Alejo: Postpone to clarify.

Motion to postpone DIA agenda made by Dan Remo and seconded by Alwyn Chua.

OFO
 Gumaru: Grant system—money for grants, posters, tarp.
o Lucero: Posters/tarp?
 Gumaru: Advertise grant system in general.
o Chua, B: FO—specifics?
 Gumaru: LIONS, class plays, etc.
o Yllana: Tarps—promotions to apply?
 Gumaru: Mostly to apply, specifics maybe only on one tarp.
Yearlong effort, sayang to produce every time.
o Lucero: Coordinate with DSWS to ensure promos remain yearlong,
rotate, etc.

Motion to extend by two minutes made by Gio Alejo and seconded by Moses Albiento.

o Chua, B: Posters at departments?

 Gumaru: Less people will see. Better to write a letter to them.

Motion to approve made by Nick Lucero and seconded by AJ Elicaño.

Motion to postpone DIA budget to end of agenda made by Gio Alejo and seconded by
Dan Remo.

3) Budget Committee presentation c/o Budget Committee Reps 15 mins

 Gumaru: Joben and I are budget committee reps yay. First meeting with
committee, deans on 27th. First time that we can lobby to them before
their budget hearing, tell them students’ concerns.
 Odulio: Follow up on previous improvements, ask OAS for updates, review
last year’s GC, look into previous ASCC concerns, lobby for course-
specific updates.
 Gumaru: Send course-specific concerns from chairs to budget committee
reps. CBs—reps consult constituents about general/course-specific
facilities.
 Gumaru: Timetable:
o July 17—instructions. (Forms to be carried by rep, approach
constituents.)
o July 18—hard copies distributed by CBs to reps.
o July 21—forms to CBs. (Time to encode, analyze.) Submission
beyond this date: rep encodes, send to Steph by July 24.
 Odulio: Different forms for specific facilities and general facilities.
o Lucero: After this, institutionalized system for every year.
o Remo: Specific number of respondents? Ideal?
 Gumaru: As much as possible, all courses. But need-based.
o Raymundo: Quality over quantity. Feedback won’t be as much as
GC.
 Gumaru: Letter will include recurring comments, not just
isolated ones.
o Agatep: Magtanong sa Dekano last Feb 4. Summary.
 Gumaru: Few remaining from last year.
o Gumaru: Options: block reps and CAS, or just block reps?
o Copuyoc: Need to know courses most in need.
o Lucero: Tuition costs included? Many complain about Comm Lab
fee.
 Gumaru: Different meeting.
o Copuyoc: Treat this as pre-work for a batch meeting. Meet reps
Monday/Tuesday, explain everything, meet again and compile
end of week.
 Gumaru: Tag reps on FB by 17.
o Copuyoc: Check out Bantay Halalan.

Motion to approve proposal made by Ian Agatep and seconded by Alyssa Gaisano (for
Justin Tan)

Motion is approved.
4) OSG Concept presentation on Possible Archiving System c/o Sec-Gen and SOSE
Chair 15 mins
 Agatep: Historicity of Sanggu. KM team started with [Roque admin] to
inform future officers, improve on problem of Sanggu officers of not .
Proposed system for archiving—comments from KM team last year, SOSE
chair this year.
 Gaisano: Objectives: info on previous Sanggu initiatives, resolutions.
o Agatep: Two years ago—when we started institutionalizing Sanggu,
systems, length of memory.
 Gaisano: Contents: project database (description, evals, school, year),
resos (description, author), list of officers.
 Gaisano: Success dependent on information gathered, I’ll be more on
development side, ask help from Sanggu to gather data.
 Gaisano: How useful—how Sanggu has progressed over the years (trends
analysis), easier transitioning, sustainability.
 Gaisano: Basic fxns: view lists, search, edit, add, delete. User management
system: three levels (visitor, Sanggu officer, admin).
 Gaisano: Non-functional requirements: backup, download files, pictures
and media.
 Agatep: Archiving hasn’t been done by more than 70/80 years.
Redundant data, projects, information.
o Lucero: Team to get information? COR head, when resos are found,
check which are still active, which are unconstitutional.
 Elicaño: :-bd
o Raymundo: Lance [Viado] dug up a lot of information last year.
Also talk to previous Sanggu officers to get context.
o Remo: Archive GC results.
o Viado: Time capsule? Target market?
 Agatep: Internally important, but also for students.
o Remo: Check-and-balance: track progress.
o Agatep: Not yet project proposal, just presentation. Fixing a good
team for KMT.
o Sison: Include failed projects.

5) Report on Updated Tricycle Matrix c/o CAS 15 mins

 Chua, A: New ordinance: gov’t is aware that gas prices are rising, prices
increased. One-peso increase compared to last year’s ordinance.
Discounts for students and senior citizens/disabled.
 Chua, A: /shows new matrix
 Chua, A: Problem: in campus, many unofficial drop-off points. Hence take
into account. Cluster by proposing defined drop-off points. Aldo Tong
rounded up. For evening trips, 300% increase in prices.
o Copuyoc: Evening trips part of ordinance?
  Chua, A: No. Will consult further. Already consulted OSA—
wants to change the matrix, make it simpler.
o Sison: Why increase prices evening?
 Chua, A: Safety, waiting time.
o Chua, A: Miriam matrix simpler, because there’s only one drop-
off/pick-up point. Expensive.
o Albiento: Evening trips? Can we assure it’s not too high?
 Chua, A: Perspective of drivers—morning work has higher
volume of passengers over time. Evening work needs
compensation.
o Agatep: Problem with students: they don’t know drop-off points.
o Copuyoc: Post online, get feedback?
 Chua, A: Sir Chris’ feedback first, then post online.
o Albiento: Ranges rather than set distances?
 Chua, A: Problem is the ones inside Ateneo. It’s about
proper commuter behavior. Matrix is so
specific/complicated because Ateneans don’t follow
specified drop-off, pickup points.
o Gumaru: Penalty if I don’t follow drop-off points outside Ateneo?
 Chua, A: No major problem outside Ateneo. Problem is
inside.
o Remo: Why don’t we reinforce rules instead?
 Chua, A: FMO facilitator in charge of trikes is supportive of
Sanggu initiatives.
o Raymundo: Who’s going to pay 60c?
 Chua, A: We will round up the uneven numbers.
o Copuyoc: First three the prices are all the same. Helpful?
 Chua, A: Can be clustered.
o Albiento: Companion—how many people?
 Chua, A: 2-3.
o Chua, A: Commuter behavior—there are some students who don’t
want to share trikes. Let’s promote that to make it cheaper.

6) Presentation on Project Proposal delineation c/o COR 20 mins

 Elicaño: Have projects delineated in the need of approvals in CB
o Needs for CB Project Approval
YES NO
External Internal-Operating
YES Most SB Projects Induction Ceremony
“Special (School weeks, Fuundraising, Subsidy, Sanggulympics
Events” Talks, Ttorials) Internal manuals
NO CB Initiatives DEA, DRS, DPR Initiatives Plenaries
Not Planning Seminars
“Special Evalation Seminars
Events”
o
 Lucero: Projects that need not have a budget can not
o What were doing is to see if the project is in need of aproject
approval.
 Sison: How about projects
 Elicaño: We’re trying to avoid too much bureaucracy.
o
 Remo: Grey areas can be tackled by CB.

Motion to adopt the project proposal delineation of COR and DIA, seconded by Charm.

YES-14 NO
Gio Alejo
Ian Agatep
Steph Gumaru
Alwyn Chua
Alvin Yllana
Joben Odulio
Cheth Mundin
Charm Chan
Cate Sison
Moses Albiento
Dan Remo
Nicole Reyes
AJ Elicaño
Nick Lucero
Justin Tan

Project Proposal delineation is adopted.

Elicaño: Main point of this really was to cut down on bureaucracy. With all the time in
the world, I’d really rather everything underwent project approval, but we don’t have
the time for that. Hence, the idea is to shortcut the things that are assumed to be auto-
approves: operational stuff, etc, while still allowing room for contention for those with
concerns (or those who just want to waste time).

Motion to move RH bill form until the arrival of VP, seconded by Remo.

9) Grand Consultation Update c/o DRS 15 mins

 Sinco: Where we are now, what we can do next.
 Vega: Was skeptical about room-to-room, limited number of course reps
versus number of students. Weren’t able to promote online as much—
relied on FB groups. Biggest challenge: reps didn’t feel the gravity. Still
 hopeful, especially second wave. One thing we did right: sophomores did
well because reps were able to tap their blocks well.
 Raymundo: Top 3: Facebook (personally tagging people), hard copies,
the link. Worked the most—up-frontness about needing the data. Biggest
challenge: hard to get when online. Do differently: room-to-room, possibly
with hard copies. Still hopeful—yeah.
 Viado [beauty queen wave]: Top 3: room-to-room, stat messages/profile
pics. Worked the most: room-to-room. Biggest Challenge: online. Do
differently: shorter surveys, waves = difficult. Did right—in-touch with reps.
 Gaisano who owns everything: Top 3: FB profile pix, hard copies, GC
station. Worked—hard copy. Challenge—make them answer the GC. Do
differently: in-touch with reps. Hopeful—yes.
 Sinco: World peace.
 Copyoc: Two days left. Focus na on wave 2. We didn’t involve the reps
enough. Rely on them next wave. Shorten the survey. Incentives work.
 Sinco: Sample sizes.
o Lucero: Impress importance on reps.
o Yllana: Tell them one week before.
o Copuyoc: Success indicator should be theirs.
o Remo: Work with DPR to spread consciousness?

Motion to extend by 3 mins made by Alyssa Gaisano who owns all of time, seconded
by Chan.

o Gaisano: Deadline—next week Friday?

o Copuyoc: Meet your reps (facilities management for budget
committee, stress value of survey).

10) FOI Bill initiative reminders c/o SOSS Chair 10 mins

 Raymundo: Next week Tuesday, launch, Anabel’s resto, Tomas Morato, 3-
5pm. Chairs—contribute people to the effort, task force.
o Sison: Not aware but interested?
 Raymundo: Okay.
o Sison: Reps are also the task force?
 Raymundo: Not necessarily.
o Agatep: DEA’s purpose is to get more Ateneans involved. Problem
of last year was that CB wanted to do too much. This year, agreed
that FOI was going to be the focus area.
o Odulio: Have to come from Sanggu?
 Raymundo: No. What’s important is that the four schools are
represented.
o Viado: FOI lang for the year? I can argue that STRAW is also
relevant.
  Agatep: No, but CB decided FOI muna. STRAW not a priority
bill in Congress.
o Lucero: HoR?
 Raymundo: Start with at least one person per school
understanding the issue.
 Copuyoc: One per batch per school?
o Lucero: At least one CB rep. CSPA?
 <Yes.>
o Agatep: Big problem of external affairs—“intermittent-ness,” people
keep changing, no follow-through.
o Raymundo: This is just to inform us, we can decide later on the
action we’ll take.

Motion to extend by 2 minutes made by Alyssa Gaisano (for Justin Tan) and seconded
by Sison.
o Chan: Spiel for reps?
 Raymundo: Powerpoint.
 Agatep: Research.
o Raymundo: Deadline for sending reps by Sunday.

11) World Vision Initiative c/o President 10 mins

 Copuyoc: World Vision—SOM last year, ARSA, SOSS sophomores this year,
Karen Vera volunteered to sponsor one.
 Copuyoc: World Vision wants Sanggu partnership, logistics, venue.
 Copuyoc: Project—twelve-hour famine (fasting). Register, pay P300
(everything else sponsored), send donation pledges collected, go without
solid food for 12 hours.
 Copuyoc: Funds go to partner areas.
 Copuyoc: Inviting us to be the host school for the 12-Hour Famine,
November 11, 2011. BCA project for sophomores, initial project for
freshmen.
o Agatep: Basically they want a place?
 Copuyoc: And manpower.
o Agatep: Which unit?
 Copuyoc: BCA project of freshmen and/or sophomores.
o Andujare: Security?
 Chua, A: Present properly to admin, they will help with
security.
o Lucero: Other venues?
 Copuyoc: Ateneo because BEG is big, we already have a
World Vision Project.
o Lucero: Make it like GK Build last year—set it up, then transition to
freshies.
 o Gumaru: Good project, but if we always do this, outside
organizations will see us as resource/manpower. The essence or
meaning of joining will be gone.
o Raymundo: What image are we going to portray? We’re trying to
portray what we’re going to do as Sanggu, but we have
scholarship fund, then this. We just have to be careful on the way
we present this, what we want to do.

8) RH Bill forum presentation c/o VP 15 mins

 Alejo: Third hearing soon, make students aware of why this is an issue.
 Andujare: Student awareness is important, core competencies of orgs (HSS,
Box, PMSA), 3rd reading to be done soon, Sanggu stand (?) or awareness (!).
 Alejo: R.A. 4244, filed by Hon. Edcel Lagman.
 Andujare: Dates back to 1967 when leaders of 12 countries (inc. Marcos)
signed Declaration of Population. Population problem was seen as problem
for econ growth/dev’t, created population commissions.
 Alejo: US adopted National Security Study Memorandum 200
 Andujare: Marcos pushed for systematic distribution of contracepts, Aquino
gave right to family size, Ramos was pop control -> pop management,
Estrada diff methods to reduce fertility rate, Arroyo info dissem on NFP,
contraceptives.
 Alejo: 1989: PLCPD established. 2000: Millennium Declaration for MDG.
 Andujare: 2004: domestic contracept donations.
 Alejo: Phil pop: 1980s: 48M. 2010: 94M. 100% growth.
 Andujare: 25 births/1000, 5 deaths/1000, 72 yrs life expectance, 3-4
kids/woman, 19 infant deaths/1000 live births, avg annual pop growth 2.04%
 Alejo: 80% are Catholic, 5% are Muslim, 10% others lalala.
 Alejo: antagonists: pro-life movement, Church.
 Alejo: ADMU and the RH Bill: ADMU stand against RH Bill, many parties asking
for Sanggu’s stand, bad idea because whatever we release is not reflective
of entire studentry. Important: awareness, let students decide.
 Alejo: Project: poster campaign for different statistics. Bill won’t be discussed.
 Andujare: If we discuss, it’s like interpreting the Bill already.
o Raymundo: Prof in SA Department wants to push for a forum, pro-RH.
We need to give something more substantial than this.
o Sinco: Why don’t we show % of student opinions?
 Copuyoc: Need more info about other provisions.
o Elicaño: Why not show whole bill?
 Copuyoc: HoR, but require a pro-forum and an anti-forum.
o Alejo: Health perspective. If you want to do more, no one’s stopping
you.
o Remo: Health not the only problem, main thing is the social
implications. I think limiting it to health will not do anything unless you
 go to the areas that the bill does not cover. Health-wise, bill is value-
neutral.
o Lucero: Post something online.

12) Important Reminders c/o Sec-Gen 10 mins

 Agatep: July 21, 1:30-6:00pm no classes for academic convocation. Aug
19 no classes (QC Day). August 21 no classes St. Ignatius Day. July 31 Mass
in CovCourts.

13) DIA Budget Proposal

 Alejo: Clarification: Roofdeck, not Colayo, stage to accommodate 90 pax.

Motion to approve made by Lucero seconded by Chan.

Motion to adjourn was made by Remo and was seconded by Alejo

Adjourned at 9:17pm.

Prepared By: Endorsed By:

Antonio Rafael N. Elicaño Francis Ian L. Agatep

3rd Year SOH Central Board Representative Secretary-General
Sanggunian ng mga Mag-aaral ng mga Sanggunian ng mga Mag-aaral ng mga
Paaralang Loyola ng Ateneo de Manila Paaralang Loyola ng Ateneo de Manila