Professional Documents
Culture Documents
SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENT OF POST GRADUATE DIPLOMA IN HUMAN RESOURSE DEVELOPMENT (2007-08)
SUBMITTED BY:
DEEPALI GARG
ACKNOWLEDGEMENT
I readily acknowledge my indebt ness to my parents whose support, dedication and honest efforts have given me an immense help in doing this project. It gives me immense pleasure to express my deep sense of gratitude and appreciation to my external guides Mr. S.K. Mathur, Mr. Pandey, Mr. R.V. Singh, Mr. Deepak, and Mr. Dubey whose constant encouragement and valuable suggestion gave back bone support in completing this project. I take the opportunity to thanks to Dr.Abhay Pradhan for motivating, encouraging, guiding and supporting at every step and sparing his valuable time for me. Last but not the least I record my sincere thanks to all beloved and respectable persons who helped me and could find any separate mention. Above all I praise GOD the most beneficial, the most merciful that I have been able to complete my training project successfully.
DEEPALI GARG
DECLARATION
I DEEPALI GARG student of PGDHRD II sem. of UPRTOU hereby declare that this project report PERFORMANCE APPRAISAL is written and submitted by me under the guidance of Dr.Abhay Pradhan is my original work. The entire analysis and conclusion of this report are based on the information which is collected by me. The empirical finding in the report are based on the data collected myself while preparing this project. I have not copied any thing from any source or other project submitted for the similar purpose, if any.
DEEPALI GARG
CONTENT
ACKNOWLEGEMENT DECLARATION
Chapter-1: INTRODUCTION ABOUT BRITANNIA Company overview Company Profile Management team Activities of the company
PANTNAGAR UNIT
CHAPTER-2: RESEARCH METHODOLOGY Sample Size Method of Sampling Area of work Method of Data collection Objective of the study Scope of the study Limitation of the study Sources of data collection
CHAPTER-3: PERFORMANCE APPRAISAL Definition of Performance Trends, Objectives,& Features of Performance Appraisal Process & Methods of Performance Appraisal 360 Performance Appraisal Key elements of Performance Appraisal Problems of Performance Appraisal Process of Performance Appraisal Process of Appraisal in Britannia Industries Limited CHAPTER-4: ANALYSIS & FINDINGS CHAPTER-5: RECOMMENDATIONS CHAPTER-6: CONCLUSION CHAPTER-7: BIBLIOGRAPHY
COMPANY OVERVIEW
The story of one of Indias favorite brands reads almost like a fairy tale. Once upon a time, in 1892 to be precise, a biscuit company was started in a nondescript house in Calcutta (now Kolkata) with an initial investment of Rs.295. The company we all know as Britannia today. The beginnings might have been humble-the dreams were anything but. By 1910, with the advent of electricity, Britannia mechanized its operations, and in 1921, it became the first company east of the Suez Canal to use imported gas ovens. Britannias business was flourishing. But, more importantly, Britannia was acquiring a reputation for quality and value. As a result, during the tragic World War II, the Government reposed its trust in Britannia by contracting it to supply large quantities of service biscuits to the armed forces. As time moved on, the biscuit market continued to grow and Britannia grew along with it. In 1975, the Britannia Biscuit Company took over the distribution of biscuits from Parrys who till now distributed Britannia biscuits in India. In the subsequent public issue of 1978, Indian shareholding crossed 60%, firmly establishing the Indian ness of the firm. The following year, Britannia Biscuit Company was re-christened Britannia Industries Limited (BIL). Four years later in 1983, it crossed the Rs.100crores revenue mark. On the operations front, the company was making equally dynamic strides. In 1992, it celebrated its Platinum Jubilee. In 1997, the company unveiled its new corporate identity Eat Healthy, Think Better and made its first foray into the dairy products market. In 1999, the Britannia Khao, World Cup Jao promotion further fortified the affinity consumers had with Brand Britannia. Britannia strode into the 21st Century as one of Indias biggest brands and the pre-eminent food brand of the country. It was equally recognized for its innovative Approach to products and marketing: the Lagaan Match was voted Indias most successful promotional activity of the year 2001 while the delicious Britannia 50-50 Maska-Chaska became Indias most successful product launch. In 2002, Britannias New Business Division formed a joint
Venture with Fonterra, the worlds second largest Dairy Company, and Britannia New Zealand Foods Pvt. Ltd. Was born. In recognition of its vision and accelerating graph, Forbes Global rated Britannia One amongst the Top 200 Small Companies of the World, and The Economic Times pegged Britannia Indias 2nd Most Trusted Brand. Today, more than a century after those tentative first steps, Britannias fairy tale is not only going strong but blazing new standards, and that miniscule initial investment has grown by leaps and bounds to crores of rupees in wealth for Britannias shareholders. The companys offerings are spread across the spectrum with products ranging from the healthy and economical Tiger biscuits to the more lifestyleoriented Milkman Cheese. Having succeeded in garnering the trust of almost one-third of Indias one billion populations and a strong management at the helm means Britannia will continue to dream big on its path of innovation and quality. And millions of consumers will favor the results, happily ever after.
COMPANY PROFILE
Registered office of Britannia Industries Limited is situated in West Bengal. This company is registered under Companies Act, 1956. Britannia biscuits Company Limited was originally incorporated on 21st March 1918under Indian Companies Act under the name The Britannia Biscuits Company Limited under section 21 of Companies Act and approval of Central Government. The main aim of the Company is to make available good and improved quality biscuits to each and every part of the country. The Company is perusing for ISO14001certificate and it is ISO 22000 certified. The Company was established at the Pantnagar branch on 21st May 2005 mainly for production with a production coverage area of approximately 20 acres. The control of management is through Board of Directors. The Companys head and registered office and works place are located at the below mentioned addresses:
Works Place
:(a) Britannia Industries Limited 33, Industrial Area Lawrence Road, Delhi- 110035 (b) Britannia Industries Limited Plot No.1, Sector- 1 Integrated Industrial Estate Pantnagar, Rudrapur- 263153 (c) Britannia Industries Limited 15, Taratola road, Kolkata 700088 (d) Britannia Industries Limited MTH road, Padi Chennai 600050 (e) Britannia Industries Limited Ready road (East), Mazagaon, Mumbai- 400010
MANAGEMENT TEAM
RICHA ARORA AMITAVA MUKHERJEE PURNENDU ROY V. MAD VINOD MENON GAUTAM BANERJEE ASHOK KUMAR GUPTA SAROJ KUMAR CHAKRABORTY Dr. K.N. SHASHIKANTH TS PURUSHOTHAMAN
General Manager Marketing National Sales Manager Head of R&D Company Secretary & Head of Legal Head of Internal Audit & Projects General Manager Materials General Manager Accounts Planning General Manager & Head of Technical Corporate Quality Assurance Manager Corporate Head IT & Systems
The Company achieved these results despite significant increases in input cost, particularly sugar, fuel and oils, coupled with aggressive pricing in the industry. Your Companys focused initiatives on commercializing market place opportunities, supply chain efficiencies and overall cost management resulted in its top line growth and profitability. Operating margin at 10.3% in 2005-06 compared with 10.9% in the previous year was impacted by the inflation in input costs.
Despite stiff competition, your Company stabilized and held its overall market share at 31.7% in volume and 38.8% in value for the last year. Exports turnover during the year was Rs111.71 million against Rs71.65 million in 2004-05, a growth of 56%.
Compensation and amortization of VRS costs Rs.111 million Profit on sale of properties Rs.117 million
After considering all the exceptional items, Profit before tax and Net Profit works out to Rs.2,007 million and Rs.1,464 million respectively. Earnings per Share are Rs.59.96 for 2005-06. Britannia believes in giving the best value to consumers through its brands and constantly looks for ways to enhance the overall consumer experience. 2005-06 witnessed a boost in product
innovation and renovation and as many as six new launches were executed and well received in the market. The Companys largest brand Tiger, was successfully renovated with the re-staging of Tiger Glucose and the fortification of Tiger Creams. New variants were introduced in Treat Duet and Pepper Chakkar was launched under the 50:50 brand umbrellas. The Compay also introduced Marie Gold Doubles in a totally new to market format and a new range Greetings an assortment of biscuits was introduced during Diwali, targeted at the large gifting opportunity. The Company also seized the growing opportunity in adjacent categories like Cakes and the launch of Cup Cakes was the first step in strengthening this business. Additionally, new packaging formats were introduced in several markets to tap into attractive price points from consumers perspective. Britannia will continue to invest in its brands and deliver growth through an emphasis on brand activation, anchored by new product launches.
Integrity Team Orientation People Development Learning Orientation Customer Orientation Quality Orientation Drive for Results Entrepreneurial Spirit System and Process Orientation Communication
If feel you stack up well in terms of all these behaviorsdont waste timeJoin us!!!
Finance and IT
Human Resources &
Legal
3. To carry on business as millers and grain merchants, dealers in flour, rice and other produces.
4. To carry on business as bakers and confectioners and to manufacture buy, sell, refine prepare, grow, import export and deal in provisions of all kinds of wholesale and retail, whether solid or liquid.
5. To make, accept, endorse, discount and issue promissory notes, bills of exchange and other negotiable instruments etc.
COMPANY PROFILE
1) Bhumi poojan of Britannia industries limited was on 20th may 2004. 2) Machinery was set up on 23rd march 2005. 3) Production trial was taken on 23rd march 2005 itself. 4) Actual production was started on 1st April 2005. 5) First dispatch of finished goods was done on 20th April 2005. 6) Biggest plant of the company is plant number two. 7) The company is set up in an area of approximately 20 acres. 8) Minimum production of the company is 180 tons per day. 9) Maximum production is 300 tons per day. 10) Control of management is through Board of Directors. 11) It is a public limited company. 12) The auditors of the company are Lovelock & Lewes. 13) The bankers of the company are: State Bank of India. Standard Chartered Bank. ABN Ambro Bank. City Bank. The hongkong and shanghai banking corporation limited. Bank of America. HDFC Bank limited. ICICI Bank limited.
who buy approximately 2.4 billion packets each year. over 2200 authorized whole sellers and 56 depots. pack of twelve biscuits for every two people in the world. times taller than Mount Everest. members of the current Indian cricket team serve as its brand ambassadors. Launched in 1997, Tiger became the largest selling Britannia biscuit brand in just 4 months of launch. It crossed Rs.1 billion sales mark in its very first year and is growing stronger.
UNIT HEAD
Human resource
Accounts
Production
Purchase
Maintenanc e
Quality
Officers Officers
RESEARCH METHODOLOGY
When we talk of Research Methodology, we not only talk of the research methods but also consider the logic behind the methods we use in the context of our research study and explain why we are using a particular method or technique and why we are not using so that research results are capable of being evaluated either by research himself or by others. As the title of the project suggests the project is about the study of the performance appraisal in the company. So my objective is that to know that how the working appraisal should be maintained in the company & which method is used in this. Performance Appraisal has been considered as a most significant and indispensable tool for every organisation for the information it provides is highly useful in making decisions regarding various aspects such as promotions and merit increases. Thus, an attempt was made to study the Performance Technique in BRITANNIA.
SAMPLE SIZE
The sample size refers to the no. of employees selected from the co. to constitute a sample. The sample size used for study includes 80 employees from the company.
METHOD OF SAMPLING
The process employed for the sample was Random Sampling. Random Sampling is the sampling in which every person has an equal opportunity of being selected in the sample. The method is more representative of the persons as there are no personal biases. Sample Size: The sample size taken is 80 in which 20 were executives and 60 were supervisors and workers Method of Sampling: Random Sampling Area of work: Performance Appraisal Method of Data collection: Secondary and Primary.
MAIN OBJECTIVE
To Know about the existing system of Performance Appraisal in Britannia Industries Limited To study the awareness of the employees regarding the appraisal system. To evaluate the effectiveness of appraisal system. To know the satisfaction of the employees, with the appraisal system followed in BIL.
SUB-OBJECTIVE
Are the present performance appraisal is sufficient enough to analyze the ability of a company. To see the difference between the theoretical knowledge & practical knowledge.
SECONDARY DATA
Secondary data are those which have already been collected by someone else and have already been passed through the statistical process. Acc. to Dessel-Data collected by other persons All the data has been collected from internal source, that includes :a) Magazines b) Books c) Websites d) Reports e) Files f) Staff
PERFORMANCE APPRAISAL
Performance appraisal or merit rating is one of the oldest and most universal practices of management. Performance appraisal is a method of evaluating the behavior in the works pot, normally including both the quantitative and aspects of job performance. It implies assessing the performance of an employee on the job. A formal defining by C. Heyel is as following:Performance appraisal is the process of evaluating the performance & qualification of the employees in term of the requirements of the job for which he is employed for the purpose of administration including placement, selection for promotion, providing financial rewards & other action which require differential treatment among the member of a group as distinguished from action affecting all members equally. According to Dale S. Beach: Performance appraisal is the systematic Evaluation of the individual with regard to his or her performance on the job & his potential for development. According to Shubin: evaluation is a systematic appraisal of the employees personality traits & performance on the job & is designed to determine his contribution & relative worth to the firm. According to Deal Yoder: All formal procedures used in working Organization to evaluate personalities & contribution s & potentials of group member. A formal definition of Performance appraisal is that, It is the systematic evaluation of the individual with respect to his or her performance on the job & his potential for development. A more Comprehensive definition is, Performance appraisal is a formal structured system of measuring & evaluating an employees job, related behaviors & outcomes to discover how & why the employee is presently Performing on the job & how the employee can perform more effectively in the future so that the employee, organization & society all benefit. Under Performance appraisal we evaluate not only the performance of a worker but also his potential for development.
APPRAISEE
U R R T R E A T M E N T
APPRAISER
KRAs
Routine R
S T R E T C H T O O L N O R M A L I Z A T I O N
T O O L S O F M A P
Performance &
Final Review Final Score
R E V I E W E R
DEFINATION OF PERFORMANCE
Definition of performance in MAP is based up on Key Result Areas of KRAs and Routine Responsibilities. KRAs are critical outcomes towards which effort is directed to achieve desired business results. Routine Responsibilities are significant on-going tasks or outcomes that are undertaken or delivered on day-to-day basis.
KRAs
Routine Responsibilities
Competencies
Performance Plan
Development Plan
Unique Role and Responsibility (URR) templates provide the KRAs, relative weight of KRAs and Routine Responsibilities, the competencies and their required proficiency levels for a role. The URR Template in MAP helps deliver consistency and clarity. On expected performance measures to Appraisees and Appraisers alike. MAP allows the Appraisee to define the performance measures applicable to the Appraisees situation using combination of KRAs and Routine Responsibilities. The achievement against targets sets for each of these will together constitute the Appraisees Performance Plan in the Performance Cycle or Period.
Coaching
Feedback
Information
Coaching impacts Performance Feedback Positive feedback Corrective feedback Feedback focused on identifying obstacles to performance Feedback for the purpose of sharing information.
Offline Performance Planning March-Mid April Appraiser ONGOING FEEDBACK Appraise Mid Year Review September-October
In certain cases, such as those involving a mid-cycle change in role to transfers etc, an Appraisee may be more than one Performance Plan in a Performance Cycle. The period that each Performance Plan covers is referred to as the Performance Period for that Performance Plan.
Appraiser will assign Percentage weight age to each KRA & Routine Responsibility out of total of 100% for each section
Appraisee will
Appraiser will discuss Targets using Stretch Tool & Finalize Performance & Development Plan
Appraisee selects the appropriate KRAs. The total number of Essential and Flexible KRAs put together cannot exceed 12. Incase the required number of KRAs in the Flexible list cannot be accommodated within the Flexible section; the Appraisee will use Optical section to add the same in his/her Performance & Development Plan. Optional KRA Section comprises of KRAs that can be added by the Appraisee if
they have not been captured in either of the above two categories and may be required in a specific location or Performance Period. As stated above, thy also include KRAs that cannot be accommodated because of the limit of 12 Essential plus Flexible KRAs. These must be included in the Appraisees plan. A maximum of 3 such KRAs can be added. 2. Set Targets and Action Plans for KRAs For each KRA: a) A specific Target must be defined by the Appraisee that quantifies or verifies the extent of achievement in a given timeframe. b) The Target thus defined should correspond to Rating 3-Meets Expectations on the 5-point Rating Scale. c) The required level of achievement for each of the remaining four ratings on the scale (1, 2, 4 & 5) must also be defined, using the target against the Rating 3 as the central point. This will prevent subjectivity while evaluating the Appraisees performance at the end of the year.
Targets must be defined using the Stretch Tool, by applying all Six Dimensions that determine Stretch. Along with target the Appraisee will develop an action plan consisting of specific steps required to achieve the target for each KRA. 3. Define routine responsibilities: In addition to the KRAs the appraisee will identify the relevant routine responsibilities care should be taken to insure that the appraisees performance on routine responsibilities is verifiable objectively, which would prevent subjectivity while evaluating performance later. The max of ten routine responsibilities can be selected. 4. Assign weights: The overall weightages between KRAs and routine responsibilities for a particular URR have been predefined. The appraise will propose weightage for each KRAs and routine responsibility. The weightages for each of the section of KRAs and routine responsibilities should upto 100% respectively. Weightages should be allocated keeping in mind the critically of the major and the efforts required to accomplish the same. 5. Creating development plan: Development planning in MAP focuses on building individual capability using competencies. Competences relevant to a role are pre-defined in its URR along with the desired Proficiency level. From the list of competencies identified for the role, the Appraiser will identify a maximum of three competencies as Developmental that form the basis of the Appraisees Development Plan. The Development plan will be drawn-up by the Appraisee in discussion with the Appraiser and will consist of learning initiatives such as training, cross-functional exposure, short-term assignments etc. The Appraiser will facilitate adherence to the Development Plan drawn up for the Appraisee. The Development Plan concludes with the above steps.
Obtain Appraisers and Reviewers Sign-off on Performance & Development Plan At this stage, the Appraisee will discuss and finalize the Performance and Development plan with the Appraiser. Up on finalization, the Appraiser would forward the Performance and Development Plan the Reviewer for final-offs. Editing the Performance and Development Plan Extraneous circumstances that significantly impact the Performance and Development Plan of an Appraisee may during the Performance Cycle. In such situations, the Appraisee requires the Reviewers approval to edit the plan. The edited plan will be finalized with the Appraiser and Reviewers sign-off.
Documentation of the performance discussion concludes the Mid Year Review phase of MAP. In case of extraneous circumstances, the Mid Year Review provides for a revision in the Appraisees Performance and Development Plan. After obtaining the Reviewers specific approval to change the plan, the Appraisee in discussion with the Appraiser would modify the plan and send the plan to the Reviewer for-off. The plan will be considered final only after the sign-off has been obtained.
The Reviewer steps into the Mid Year Review phase only if a change is required in the Performance Plan of the Appraisee.
Appraiser will review Self-Appraisal and performance outcomes of the appraisal for the performance cycle
Appraiser will provide feedback on each area of performance and development to appraisee.
Appraiser will determine rating on each KRA, routine responsibility and competency
FINAL RE VIEW
Appraiser will determine Appraiser sends overall score based on KRA score, routine During the Final Review phase, the Appraiser will assess final review the Appraisees level of achievement on documents and responsibility score and KRAs Routinethe weightage assigned todemonstration of Competencies.The Final Review will be Responsibilities and the overall score to reviewer each section concluded in the month of April. Final Review Process Conducts final review phase. Final score is communicated to appraisee and appraiser Reviewer validates and provides final score.
The Final Review Phase will begin with the Appraisees self-appraisal wherein he/she give a self-rating on performance parameters- KRAs and Routine Responsibilities defined in the Performance Plan and the Competencies defined in the Development Plan. The Appraiser will review the outcomes and self-appraisal and will evaluate the Appraisee on the Performance Plan. The Appraiser will assign a Rating for each KRA, Routine Responsibility and Competency using the appropriate Rating scale.
Unique Role & Responsibility Template have been introduced in BIL to standardize measurement of performance across individuals, teams, functions and units. The templates ensure consistency and uniformity in terms of the KRAs that are applicable to a role. At the same time, they also provide flexibility to incorporate differences that might exist in jobs mapped to the same unique role. The flexibility take care of the specific emphasis or focus that a role may require in a given performance period. Unique Roles are jobs that may be held by different incumbents but are essentially the same. For instance, there may be certain differences in incumbents like designation, years of experience, number of people supervised etc. but if the expectations of performance from them and their responsibilities are essentially the same, they perform the same Unique Role. A Unique Role & Responsibility Template (URR template) described such a Unique Role and has been developed for all Unique Roles within BIL. The template provides: Unique Role name Brief description of the role KRA Competencies and their proficiency levels Overall weightage of the KRAs Section to Routine Responsibility Section Each Appraisee would be assigned a URR by his Appraiser at the start of the Performance Cycle. This URR will be used by the Appraisee for the purpose of creating the Performance and Development Plan.
The URR template has two categories of KRAs that have been predetermined. 1) Essential KRAs-KRAs those are predetermined and compulsory for performance of the role. These will become part of the Performance Plan of each Appraisee who is mapped to this URR. 2) Flexible KRAs-KRAs those are predetermined and relevant to a role though not compulsory. These suggested for adoption by the Appraisee as applicable flexible KRAs give the Appraisee to
choose such KRAs from the list that he/she feels would be relevant for measuring performance in the performance Cycle.
Rating Competencies
The 5-point Rating Scale for Competencies a different from the one used for KRAs and Routine Responsibilities. The Appraisee will be evaluated on all Competencies in the URR using the Competency Scale. Each rating on the scale has been articulated to describe the extent to which an Appraisee has displayed the behaviors described in the required proficiency level of the Competency. Based upon the behaviors observed, the Rating that best describes the set of displayed behaviors is chosen as the Rating on that Competency.
For rank & file workers Personal traits Rating scales with emphasis upon scores Superior communicates his rating to the subordinate & seeks to have employee accept the rating.
For managerial & technical personnel. Performance, result or accomplishment. Mutual goal-setting, critical incidents, group appraisal. Superior stimulates employee to analyse himself & set goals with the help.
FUNCTIONS
Identification the areas of training & development. Helps in reward allocation. Provide the opportunity to review the strange & weakness of the employees. It helps in career planning & personnel development. Helps in establishing credibility of the selection of Establishment procedure.
1) ESTABLISMENT
OF
PERFORMANCE:
We
need
some
kind
of measures again which we are going to compare the performance of employees. some of these standards are based on job description should be clear enough to be measured & understood by everyone standers are the expectations.
2) COMMUNICATE it.
EXPECTATION
TO
EMPLOYEES:
Standards
need
to
be
communicated is employees so that they know what is expected of them & how will they about
It has to be received by employees & manager should receive the feedback so that he comes to know whether employees have understood the intention of communication. 3) MEASURES ACTULY PERFORMANCE: After setting standard you will some critical to measure the performance of employees.
4) COMPARE ACTUAL PERFORMANCE WITH STANDARD: This is done to see if any discrepancy exist & if so then how will it be rectified. 5) DISCUSS APPRAISAL WITH EMPLOYEE: Performance of employee is reviewed & then manager has to convince the employees about his judgment. He conduct meeting with employees for this purpose. 6) INITIAL CORRECTIVE ACTION: If there is any deviation in performance then suggestive corrective action can be provided to the employees.
Other method
Confidential report Easy evaluation Critical incidents Checklists Graphic rating scale Behaviorally anchored Rating scale Forced choice method MBO
judged in term of cost & contributions of employees. Cost of human resource planning, recruitment, selection, induction, training, compensation etc. Contribution of human resource is the money of labour productivity or value added by human resources. 3) Behaviorally Anchored Rating Scale (BARS): This method combines graphic rating scales with critical incidents methods. BARS are descriptions of various degrees of behavior relating to specifics performance dimensions. The behavior of the employees is checked through graphic rating method. NEED FOR PERFORMANE APPRAISAL Provide information about the performance ranks basing on which decision regarding salary fixation, conformation, promotion, transfer & demotion are taken. To prevent grievances & indisciplinary activities. Provides information which helps to counsel the subordinate. Provides feedback information about the level of achievement & behavior of subordinate. Provides information to diagnose deficiency in employee regarding skill, knowledge, determine training & developmental need & to prescribe the means for employee growth provides information for correcting placement.
PURPOSE
To create & maintain a satisfactory level of performance. To provide information for making decision regarding lay-off, retrenchment, etc. To guide the job changes with the help to continuous ranking. To contribute to the employee growth & development through training, self & management development programmes. To facilitate for testing & validating selection tests, interview techniques through comparing their scores with performance appraisal ranks.
To ensure organization effectiveness through correcting employee for standard & improved performance, & suggesting the change in employee behavior. To facilitate fair & equitable compensation based on performance. To help the superior to have a proper understanding about their subordinates.
Supervisors: Supervisor includes superiors of the employee, other superiors having knowledge about the employee & department head or manager. General practice is that immediate superiors appraisal the performance, which in turn is reviewed by the departmental head/manager. Peers: Peer appraisal may be reliable if the work group is stable over a reasonably long period of time & performs tasks that require interaction. Subordinates: The concept of having superior rated by subordinates is being used in most organizations today, especially in developed countries. Such a novel method can be useful in other organization setting too provided the relationship between superiors & subordinates are cordial. Self-Appraisal: If individuals understand the objectives they are expected to achieve & the standards by which they are to be evaluated, they are to a great extent in the best position to appraise their own performance. Users of Service Customers: Employee performance in service organizations relating to behaviors, promptness, speed in doing the job & accuracy, can be better judged by the customers or users of services. Consultants: Sometimes consultants may be engaged for appraisal when employees or employers do not trust supervisor appraisal & management does not trust the self-appraisal or peer appraisal or subordinate appraisal.
2. Communicate standard / expectation to employee. 3. Measure actual performance by following the instructions. 4. Adjust the actual performance due to the environmental influences. 5. Compare the adjusted performance with that of other & previous. 6. Compare the actual performance with standard & find out deviation, if any. 7. Communicate the actual performance to the employee concerned. 8. Suggest changes in job analysis & standard, if any necessary. 9. Follow-up performance appraisal report.
Sixth Stage is comparing the actual performance with the standards & finding out deviations. Seventh Stage is communicating, the actual performance of the employee & other employees doing the same job & discuss with him about the reasons for positive or negative deviation from the pre-set standards as the case may be. Eighth Stage is suggesting necessary changes in standards, job analysis, internal & external environment. Ninth Stage is follow-up performance appraisal report. This stage includes guiding, counseling, coaching & directing the employee or making arrangement for training & development of the employee or making arrangements for training & development of the employee in order to ensure improved performance. If the actual performance is very poor & beyond the scope of improvement, it is necessary to take steps for demotion or retrenchment or any suitable measure.
Human Performance
Performance Appraisal
Employee Feedback
Performance Measure
Employee Record
Rating Rating
IMPORTANT KRAs
2. Meets Expectation
3. Above Expectation
COACHS SIGNATURE
B. POTENTIAL ASSESSMENT
1.
Rating scale for individual competency: (Scale would be from 1-4.1 being the lowest and 4 being the highest)
S.NO. Competency Proficiency required for position Self Rating Coach Rating
1 2 3 4
Team working Thinking logically Listening & Responding Planning & Initiating OVERALL ASSESSMENT (By Coach)
2. FUNCTIONAL COMPETENCY: (FC) Rating scale for individual Functional Competency: (Scale would be from1-4.1 being the lowest and 4 being the highest)
S.NO. Competency Proficiency required for position Self Rating Coach Rating
1 2 3 4
Customer Centricity Drive for Results Process & Systems Orientation Innovation OVERALL ASSESSMENT (By Coach)
FUNCTIONAL COMPETENCY
STRENGTHS AREAS FOR IMPROVEMENT CAREER ASPIRATIONS DISCUSSION DETAILS PRE BAT DIALOGUE POST-BAT FEEDBACK
_____________
Meets expectation
OVERALL RANKING:
Below Expectation
Needs Improvement
H.R. HEAD
FUNCTIONAL HEAD
REVIEW COMMENTS
(By Coach)
CHAPTER-V
RECOMMENDATIONS
RECOMMENDATIONS
After making a Study on the topic of Performance Appraisal system in BIL, I Would Suggest that the following Points should be implemented: Give the employee a few days notice of the discussion and its purpose. Prepare notes and use the completed performance appraisal form as a discussion guide so that each important topic will be covered.
Be ready to suggest specific developmental activities suitable to each employees needs. They would suggest changes in job analysis & standards, if necessary. There should be no negative ratings because it affects interpersonal relations and industrial relations systems. The feedback must be positive, corrective on observed behavior and facts and not on inferences, assumptions or what one has heard from others.
The final performance rating must be done in a fair manner. Appraisal tools must be relate to the employees satisfaction.
CHAPTER-VI CONCLUSION
CONCLUSION
At last it is concluded that the company as a whole is a well branded company. The goodwill of the company is very high.
After having a study of the present system of Performance Appraisal system in Britannia Industries Limited Rudrapur I have come up with a conclusion that Britannia industries Limited employees are aware of the system of Performance Appraisal being followed in their organisation i.e. KRA(staff assessment form). Most of the employees hold the view that the system of KRA is effective to evaluate and truly reflects their roles and activity. About the company it is derived that the company is very well managed and its management is highly devoted towards the quality of their products and the well being of their staff members and workers. Staff members and workers are also work very enthusiastically and complete every assignment on time. Every one is very supportive in nature and cooperate each other. They work effectively and efficiently to achieve the company goals and the individual goals. This is the reason that the company is achieving commanding heights and the last month of the financial year 2006-07 made the records of highest production and highest dispatch and BRITANNIA as a whole has achieved the Second position in the FMCG sector in India.
CHAPTER-VII BIBLIOGRAPHY
PERSONAL MANAGEMENT----------- C.B. MAMORIA ESSENTIALS OF HUMAN RESOURSE MANAGEMENT AND INDUSTRIAL RELATIONS ------------ P.SUBA RAO MANAGING HUMAN RESOURSE------ R.S. DWIVEDI