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Response to Democratic Party Request

Response to Democratic Party Request

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Published by UtahPolicy

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Categories:Types, Letters
Published by: UtahPolicy on May 08, 2012
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OfficeofLegislativeResearch
andGeneralCounsel
Michael
E.
ChristensenDirectorJohn
L.
FellowsGeneralCounsel
UtahStateCapitolComplexHouseBuilding,SuiteW210POBox145210
SaltLakeCity,Utah
B4114-5210
Phone
(B01)53B-1032
Fax
(B01)53B-1712
JimDabakisandMattLyonUtahStateDemocraticParty825N300W.SuiteC400SaltLakeCity,Utah84103May7,2012Re:ResponsetoyouramendedGRAMArequestDearMr.DabakisandMr.Lyon:Thisletterisinresponsetoyouramendedrecordsrequest,receivedbyourofficeonNovember9,2011,seekingthefollowing:"AllcommunicationsinclusiveoftheperiodfromSeptember12,2011throughOctober12,2011,whetherpaperorelectronic,betweenmembersoftheUtahStateLegislature,theirstaff,and/oroutsideorganizations,individuals,orentitiesthat:1)Containorreferenceblockassignmentfiles;2)Reflect,regardorreferencethepurportedgroundsorcriteriadiscussed,referenced,considered--officiallyorunofficially--regardingproposedoradoptedcongressional,UtahHouse,orUtahSenatemaps;3)Consistof,regardorreferenceredistrictingandmembersoftheUtahStateLegislature,Utah'sCongressionalDelegation,UtahGovernor,orUtahStateRepublicanParty,includingcurrent,past,potential,andfuturecandidates(includingbutnotlimitedtoRobBishop,JimMatheson,JasonChaffetz,CarlWimmer,DaveClark,MiaLove,DavidKirkham,CherilynEager,MorganPhilpot,KenSumsion,ChrisHerrod,DanLiljenquist,ChuckWilliams,JasonBuck,ChrisStewart,HowardWallack,JohnWilloughby,RebeccaLockhart,MichaelWaddoups,JakeShannon,CaseyAnderson,CraigFrank,BillSkokos,JohnValentine)andelectedofficials;4)Reflect,consistof,regardorreferenceanye-mailsenttoorfromtheUtahorNationalRepublicanParty,includingitsstaffadvisors,andexecutivecommitteeregardingredistricting;and/or5)Referenceorincludepartisanorvoterparticipationdataandtheredistrictingprocess."CourseofProceedings1.OnOctober12,2011,MattLyonandToddTaylor,onbehalfoftheUtahDemocraticParty,filedapublicrecordsrequestundertheGovermnentRecordsAccessandManagementAct(GRAMA)withtheOfficeofLegislativeResearchandGeneralCounsel(OLRGC),requestingthefollowing:Page1of6
 
May7,2012Page2of6
"Allcommunicationsinthepast30days,whetherpaperorelectronic,betweenmembersoftheUtahStateLegislature,theirstaff,and/oroutsideorganizations,individuals,orentitiesthat:1)Containorreferenceblockassignmentfiles;2)Reflect,regardorreferencethepurportedgroundsorcriteriadiscussed,referenced,considered--officiallyorunofficially--regardingproposedoradoptedcongressional,UtahHouse,orUtahSenatemaps;3)Consistof,regardorreferenceredistrictingandmembersoftheUtahStateLegislature,Utah'sCongressionalDelegation,UtahGovernororUtahStateRepublicanParty,includingcurrent,past,potential,andfuturecandidatesandelectedofficials;4)Reflect,consistof,regardorreferenceanyemailsenttoorfromtheUtahorNationalRepublicanParty,includingitsstaff,advisors,andexecutivecommitteeregardingredistricting;and/or5)Referenceorincludepartisandataandtheredistrictingprocess."TheUtahDemocraticPartyalsorequestedawaiveroffees.2.OnOctober14,2011,OLRGCsentalettertoMattLyonandToddTaylor,indicatingthatadditionaltimewasneededtorespondtotheirrequestanddenyingtheirrequestforawaiveroffees.3.OnOctober19,2011,JohnFellows,GeneralCounseltotheLegislature,calledandleftamessageattheUtahDemocraticParty,askingtodiscusschargesfortherecordsrequest.Areturncallwasnotreceived.4.OnOctober24,2011,JohnFellows,GeneralCounseltotheLegislature,andThomasVaughn,AssociateGeneralCounseltotheLegislature,calledToddTaylorandexplainedthatthefeeforrespondingtotherequestwouldbesignificantlyhigherthan$100.Mr.TaylorinformedMr.VaughnthathewouldgetbacktoMr.Vaughnwithinoneandone-halfhours.Mr.TaylorfailedtocontactMr.Vaughn.5.OnOctober25,2011,Mr.VaughnagaincalledMr.Taylor.Duringthattelephoneconversation,Mr.TaylorindicatedthathehadnotcalledbecausehewasstillwaitingforadecisiontobemadebysomeonewithintheUtahDemocraticParty.Mr.TayloralsostatedthatitwaslikelythattheUtahDemocraticPartywouldbewithdrawingitsrequestandfilingaverysimilarone.Mr.VaughninformedhimthattheLegislaturehadalreadyincurredexpendituresinexcess0[$100andthattheLegislatureneededtoknowhowtoproceed.Mr.TayloradvisedMr.Vaughntostopworkontheresponsefora"coupleofdays"untiltheUtahDemocraticPartydecidedwhattodo.Page2of6
 
May7,2012
Page3of6
6.OnOctober26)2011,Mr.VaughnsentalettertoMr.Taylormemorializingtheeventsdescribed
in
theprecedingparagraphandinformingMr.Taylorthat,basedonhisconversationwithMr.TayloronOctober25,2011,Mr.VaughnwouldbeinstructingtherecordsofficersinalllegislativestaffofficestoceaseworkontherecordsrequestfromtheUtahDemocraticPartyuntilfurthernotice.7.OnNovember9,2011,MattLyonandToddTaylor,onbehalfoftheUtahDemocraticParty,sentanamendedGRAMArequesttoOLRGC(firstquotedabove).Thisrequestwasbroader,inboththetimeperiod
it
coveredandthescopeoftherecordsitrequested,thantheinitialrequestthatwasfiledonOctober14,2011.8.OnNovember16,2011,BryantHowe,RecordsOfficerforOLRGC,sentalettertoMattLyonandToddTaylor,informingthemthatitwouldlikelytakeatleast60days(fromthetimethattheUtahDemocraticPartyagreedtopaytheestimatedcostofrespondingtotherequest)torespondanddenyingitsrenewedrequestforawaiveroffees.9.OnDecember16,2011,JosephHatchhand-deliveredalettertoOLRGC,appealing,onbehalfoftheUtahDemocraticParty,thedenialoftherequestforawaiveroffeesandthedeterminationoftheestimatedtimeitwouldtaketorespondtotherequest.10.OnDecember23,2011,MichaelChristensen,DirectoroftheOfficeofLegislativeResearchandGeneralCounsel,issuedadecisiondenyingtheappeal.Atthesametime,theOfficeofLegislativeResearchandGeneralCounselprovidedtotheUtahDemocraticPartyacopyofthedocumentsthatwereprovidedtotheUtahRepublicanParty
in
responsetotheirrequestrelatingtoredistricting.
1
11.OnJanuary23,2012(thefirstdayofthe2012GeneralSession)theUtahDemocraticPartypaid$5,000towardsitsamendedrecordsrequest.Aletterprovidedwiththerequeststated:"TheDemocraticPartycertainlyrecognizesthat,duringthelegislativesession,timeisapremier.However,byyourownadmission,25%oftheworkhasbeencompleted.TheDemocraticPartywillexpectapartialreleaseofthedocumentsastheybecomeavailable.
It
12.OnJanuary31,2012,theOLRGCsentalettertoJosephHatch,stating:
1
AftertheUtahDemocraticPartyfileditsinitialrecordsrequest,theUtahRepublicanPartyfileditsownrequestforcertainredistricting-relatedrecords.TheUtahRepublicanParty'srequestwassignificantlynarrowerinthatitwaslimitedtofourlegislatorsanddidnotincludelegislativestaff.TheUtahRepublicanPartyquicklyagreedtopay,anddidpay,the$2,537.65feeforrespondingtoitsrequest.
Page3of6

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