Peace Corps Request For Quote (RFQ) Professional Campus Recruitment Services

REQUEST FOR QUOTATION
(THIS IS NOT AN ORDER)

1. REQUEST NO. THIS RFQ 2. DATE ISSUED IS
PAGE
OF
PAGES
IS NOT A SMALL BUSINESS SET ASIDE
50
RATING
3. REQUISITION/PURCHASE REQUEST NO.
PC-12-Q-006
5a. ISSUED BY
04/16/2012
4. CERT. FOR NAT. DEF. UNDER BDSA REG. 2 AND/OR DMS REG.1 6. DELIVERY BY (Date)
Peace Corps 1111 20th Street, NW Acquisitions & Contract Management 4th flr Washington DC 20526
5b. FOR INFORMATION CALL: (No collect calls) TELEPHONE NUMBER AREA CODE 8. TO: NUMBER
Multiple
7. DELIVERY FOB DESTINATION 9. DESTINATION a. NAME OF CONSIGNEE OTHER (See Schedule)
NAME
b. STREET ADDRESS
Joseph Alustiza De Rocco

a. NAME
b. COMPANY
c. STREET ADDRESS
c. CITY
d. CITY
e. STATE
f. ZIP CODE
d. STATE
e. ZIP CODE
10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)
05/16/2012 1000 ET
ITEM NO. (a)
IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter. 11. SCHEDULE (Include applicable Federal, State and local taxes)
SUPPLIES/SERVICES (b)
QUANTITY UNIT (c) (d)
UNIT PRICE (e)
AMOUNT (f)
Tax ID Number: Not Available DUNS Number: Not Available The Peace Corps Office of Acquisitions and Contract Management (OACM) intends to award, subject to availability of funds, multiple firm-fixed price contracts to promote overseas volunteerism on university campuses and provide recruitment services for the Peace Corps Regional Recruitment Offices. This acquisition is conducted utilizing the Simplified Acquisition Procedures set forth in FAR Part 13. Offerors are encouraged to read the entire solicitation, which includes the closing date and time, all pertinent contract requirements, and the conditions and instructions required for submitting a proposal.
a. 10 CALENDAR DAYS (%)
b. 20 CALENDAR DAYS (%)
c. 30 CALENDAR DAYS (%)
d. CALENDAR DAYS NUMBER PERCENTAGE
12. DISCOUNT FOR PROMPT PAYMENT

are not attached 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN QUOTATION
NOTE: Additional provisions and representations 13. NAME AND ADDRESS OF QUOTER a. NAME OF QUOTER
are
15. DATE OF QUOTATION
b. STREET ADDRESS a. NAME (Type or print) c. COUNTY
16. SIGNER b. TELEPHONE AREA CODE
d. CITY
e. STATE
f. ZIP CODE
c. TITLE (Type or print)
NUMBER
AUTHORIZED FOR LOCAL REPRODUCTION Previous edition not usable
STANDARD FORM 18 (REV. 6-95) Prescribed by GSA - FAR (48 CFR) 53.215-1(a)
Peace Corps PC-12-Q-006
Subject: Request for Quote (RFQ) No. PC-12-Q-006 Professional Campus Recruitment Services
Date of issuance: April 16, 2012 Proposals due date & time: Wednesday, May 16, 2012 at 10:00 a.m. EST
The Peace Corps Office of Acquisitions and Contract Management (OACM) intends to award, subject to availability of funds, multiple contracts to promote overseas volunteerism on university campuses and provide recruitment services for the Peace Corps Regional Recruitment Offices. You are invited to submit a response in accordance with the requirements of the RFQ. This procurement shall be conducted through full and open competition, under which any type of organization (e.g. educational institutions, non-profit organizations) is eligible to compete. Minority-Serving Institutions (MSIs) are strongly encouraged to submit proposals for this RFQ. Peace Corps is setting aside a portion of this requirement for MSIs. This acquisition is conducted utilizing the Simplified Acquisition Procedures set forth in FAR Part 13. The Government anticipates awarding multiple firm-fixed price contracts for a period of performance of one year with two option periods. Technical and cost proposals shall be evaluated as a part of a Best Value determination for awarding contracts. All written questions and requests for clarifications shall be submitted to jalustizaderocco@peacecorps.gov no later than Tuesday, May 1, 2012. The subject line of the e-mail should read: Request for Quote (RFQ) No. PC-12-Q-006. Responses to questions received will be posted on fbo.gov and available to all potential contractors NLT COB Tuesday, May 8, 2012. Offerors are encouraged to read the entire solicitation, which includes the closing date and time, all pertinent contract requirements, and the conditions and instructions required for submitting a proposal. Proposals shall be submitted by the above stated due date and time via email to the attention of Joseph Alustiza DeRocco at jalustizaderocco@peacecorps.gov. Sandra R. Harrell is a secondary point of contact and can be reached at sharrell@peacecorps.gov. Electronic proposals must be received by the stated due date and time, or will not be considered in evaluation. Please ensure registration in the Central Contractor Registry (CCR) and Online Representations & Certifications Application (ORCA) are current and up to date. CCR can be accessed at www.ccr.gov; ORCA can be accessed at www.orca.bpn.gov.
2 of 50
Issuance of this solicitation does not obligate the Peace Corps to award a contract, nor will Peace Corps pay any cost associated with the preparation or submission of proposals. The Peace Corps reserves the right to revise awarded contracts in accordance with the needs of the Agency and the availability of funds. Awarded contracts will be subject to periodic reporting and evaluation requirements.
SECTION B - SUPPLIES OR SERVICES AND ESTIMATED PRICES B.1 CONTRACT TYPE The Peace Corps contemplates awarding multiple firm-fixed price contracts for one base year with two option periods resulting from this solicitation. B.2 ESTIMATED PRICE The total estimated price for these contracts falls within the following ranges: Base Period (August 1, 2012 July 31, 2013) - $10,000.00 to $27,500.00. Option Year 1 (August 1, 2013 July 31, 2014) - $10,000.00 to $27,500.00 Option Year 2 (August 1, 2014- July 31, 2015) - $10,000.00 to $27,500.00. SECTION C. STATEMENT OF OBJECTIVES/SPECIFICATIONS C.1 INTRODUCTION The Peace Corps mission is to promote world peace and friendship through three goals: (1) helping the people of interested countries in meeting their need for trained men and women; (2) helping promote a better understanding of Americans on the part of the peoples served; (3) helping promote a better understanding of other peoples on the part of Americans. To carry out this mission, the Peace Corps Office of Volunteer Recruitment and Selection (VRS) and its Regional Recruitment Offices are responsible for recruiting the most qualified applicants from college campuses and communities through targeted marketing and local grassroots events. One integral part of the recruitment strategic plan is to promote overseas volunteerism and recruit prospective Peace Corps Volunteers at colleges and universities nationwide and to contract with colleges and universities to extend the ability of Regional Recruitment Offices to reach prospective volunteers with desired skills and diverse backgrounds from throughout the United States. Colleges and universities are key strategic recruitment partners for the Peace Corps Regional Recruitment Offices located in the following cities: Atlanta, Boston, Chicago, Dallas, Washington D.C., Los Angeles, New York, Seattle, and San Francisco. These Recruitment Offices rely on higher education institutions to increase public awareness about Peace Corps volunteer service opportunities within campus communities and, 3 of 50
where appropriate, in surrounding cities and communities. Furthermore, these institutions can facilitate the selection process of highly qualified applicants to serve as prospective Peace Corps Volunteers. C.2 SPECIFIC TASKS C.2.1 CONTRACTOR RESPONSIBILITIES C. 2.2 PEACE CORPS RECRUITMENT OFFICE The Contractor shall establish a Peace Corps Recruiting Office, on campus, and provide access to the following campus resources: Office space located in an area that is accessible and highly visible, with Peace Corps signage. This space must include a locking file drawer, cabinet or similar device in which applicant files can be secured, per regulations established by the Privacy Act (5 USC 552a). Convenient private space must also be provided or easily accessible to the Campus Recruiter to conduct meetings and confidential interviews. The Contractor will furnish a bulletin board or some other form of highly visible posting where detailed information about Peace Corps activities can be posted, a designated telephone (with some form of messaging service), a computer with MS Office Suite software and access to the Internet, office supplies; and access to copier and fax machines. The space designated for private interviews must include access to a computer and the internet to support the Campus Recruiter with tools necessary to conduct candidate interviews. The Campus Recruiter is strictly forbidden to use a personally owned computer for Peace Corps business. Access to the universitys room scheduling system so that the Campus Recruiter can reserve larger conference rooms for periodic General Information Meetings and other events, as necessary. Online listing for the Peace Corps Recruitment Office in the appropriate category within the institution's Internet Web pages. The listing is approved by the Regional Recruitment Office and includes the Campus Recruiter's name as well as office location, phone number, and recruiter office hours. The listing will also include links to the Peace Corps website and online resources (i.e., Peace Corps social media sites). Direct access or liaison access (via sponsoring university organizations) to email or postal addresses and/or boxes for all faculty, students, and campus associations for the purpose of transmitting special recruitment announcements from the Peace Corps. Direct or liaison access to lists of graduating students when requested by the Peace Corps for the purpose of providing recruitment information about the Peace Corps. 4 of 50
Postage costs for communication with applicants and the Peace Corps Regional Office (Mass mailings are not included). University parking permit to allow for access to campus office and other campus parking structures/lots may be provided. Free access to or reduced fees for university-sponsored career fairs and campus media outlets may be provided. Travel costs associated with the Campus Recruiters local travel may be provided. C. 2.3 Hiring and Supervision of Peace Corps Campus Recruiter The Contractor shall hire a part-time (15-25 hours per week) Campus Recruiter to staff the Recruitment Office and coordinate campus recruitment activities. The Campus Recruiter must be a Returned Peace Corps Volunteer (RPCV), who is approved by the Regional Recruitment Office, and is to be paid a fair and reasonable hourly rate plus fringe benefits the Contractor typically offers its part-time employees. A recruitment strategy and hiring timeline to select the Campus Recruiter should be provided to the Peace Corps Regional Recruitment Office. RPCVs in graduate programs at the school can be considered. The Contractor shall assign an institutional employee to work as the supervisor for the Campus Recruiter. Supervisory responsibilities include ensuring that the Campus Recruiter is aware of and working in a responsible and professional manner to fulfill his or her recruitment strategies and activities. A Peace Corps staff member, assigned by the Regional Recruitment Office, works closely with the Campus Recruiter and Supervisor to ensure objectives of the contract are met. C.2.4 Campus Recruitment Strategy Plan The Contractor shall develop a campus-wide Recruitment Strategy Plan as part of their proposal submission. If the proposal is accepted, the plan will need to be approved by the Regional Recruitment Office and shared with the Campus Recruiter. Based on the Contractors location, the following attachments should be used to develop a Plan: For colleges and universities covered by the Atlanta Regional Recruitment Office (states and territories covered: FL, GA, TN, MS, AL, SC, PR, U.S. Virgin Islands), please see Attachment A. For colleges and universities covered by the Northeast Regional Recruitment Office (states covered: MA, VT, NH, RI, ME, NY, NJ, CT, PA), please see Attachment B.
5 of 50
For colleges and universities covered by the Chicago Regional Recruitment Office (states covered: IL, IN, KY, MI, MO, OH, IA, MN, ND, SD, WI), please see Attachment C. For colleges and universities covered by the Mid-Atlantic Regional Recruitment Office (states covered: DC, DE, MD, NC, WV, VA), please see Attachment D. For colleges and universities covered by the Southwest Regional Recruitment Office (states covered: AR, LA, NM, OK, TX, CO, KS, NE, UT, WY), please see Attachment E. For colleges and universities covered by the West Coast Regional Recruitment Offices (states covered: AK, AZ, CA, HI, ID, MT, NV, OR, WA), please see Attachment F. C.2.5 Monthly Progress and Final Reports The Contractor shall ensure that the Campus Recruiter submits monthly progress reports to the Peace Corps Regional Recruitment Office by the 5th of each month. The Regional Recruitment Office will review these reports and communicate with the university on the progress for accomplishing the tasks and expected results and discuss strategies plan. Report contents: The reports should include planned vs. actual production; number of class presentations, informational events, and interviews; number of inquiries; highlights of successful campus awareness, partnership and/or recruitment activities; recruitment challenges; assistance needed; and a schedule of the next month's planned activities. Please see Attachment G for a sample monthly reporting template. Prior to the end of the period of performance, the Contractor shall submit a final report to the designated Peace Corps Regional Recruitment Office (based on data received from the Regional Recruitment Office). Report contents: The final report shall include a brief overview of contract outcomes; production levels as compared to the contract goals; explanations regarding the positive/negative performance; highlights of the successful and less successful recruitment strategies; strengths and weaknesses of the project; recommendations for the next year, outlining specific revisions either in the recruitment strategies and activities or administrative changes.
6 of 50
C.3 TASKS, INDICATORS AND EXPECTED RESULTS The manner and method of performance under the resultant contract are the sole responsibility of the Contractor. However, the Contractor shall address the following tasks, indicators and expected results: For colleges and universities covered by the Atlanta Regional Recruitment Office (states and territories covered: FL, GA, TN, MS, AL, SC, PR, U.S. Virgin Islands), please review Attachment A. For colleges and universities covered by the Northeast Regional Recruitment Offices (states covered: MA, VT, NH, RI, ME, NY, NJ, CT, PA), please see Attachment B. For colleges and universities covered by the Chicago Regional Recruitment Office (states covered: IL, IN, KY, MI, MO, OH, IA, MN, ND, SD, WI), please see Attachment C. For colleges and universities covered by the Mid-Atlantic Regional Recruitment Office (states covered: DC, MD, VA, WV, DE, NC), please see Attachment D. For colleges and universities covered by the Southwest Regional Recruitment Office (states covered: AR, LA, NM, OK, TX, CO, KS, NE, UT, WY), please see Attachment E. For colleges and universities covered by the West Coast Regional Recruitment Offices (states covered: AK, AZ, CA, HI, ID, MT, NV, OR, WA), please see Attachment F. C.4 Peace Corps Responsibilities The Peace Corps Regional Recruitment Office will: Review and approve the Contractors Recruitment Plan. Provide Peace Corps recruitment materials to the Peace Corps Campus Recruiter, including brochures, posters, and visual aids, videos and electronic resources. Provide training for the Peace Corps Campus Recruiter to accurately inform student population about Peace Corps program skill needs, length of service, benefits, and legal and medical guidelines; to assist Peace Corps applicants in completing application forms; and to provide accurate information about the application process. Provide transport and per diem funds for Peace Corps Campus Recruiter's travel to Regional Peace Corps Office for training and/or meetings. Such travel may only be authorized by the Regional Office Manager.
7 of 50
Assign a Peace Corps staff member to work closely with the Campus Recruiter and Supervisor to ensure objectives of the contract are met. Ensure that the assigned Peace Corps staff member will establish and facilitate weekly performance and planning meetings with the Campus Recruiter. Determine which newly applied applicants are assigned to the contractor. Provide progress reporting templates to the contractor. Provide programming information and performance data regarding trends in program openings and the application pipeline so that the contractor has the necessary information to execute terms of contract. Provide nationally coordinated, quarterly conference call/webinar for training and best practice sharing among Peace Corps Campus Recruiters. SECTION D PACKAGING AND MARKING D.1 PACKAGING AND MARKING Preservation, packaging, packing and marking for shipment or mailing of all work delivered hereunder shall be in accordance with good commercial practice and adequate to ensure acceptance by common carrier and safe transportation to the destinations at the most economical rate(s). The Contractor shall have the necessary insurance needed to cover damages and loss due to shipping. END OF SECTION D SECTION E INSPECTION AND ACCEPTANCE E.1 INSPECTION AND ACCEPTANCE The Contractor shall only tender for acceptance those items that conform to the requirements of this procurement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconfoming supplies or services. The Government must exercise its post-acceptance rights(1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. 8 of 50
END OF SECTION E SECTION F DELIVERIES OR PERFORMANCE F.1 PERIOD OF PERFORMANCE The period of performance for this requirement is one (1) base year (August 1, 2012 July 31, 2013) and two (2) one-year option periods. F.2 DELIVERABLES See Section C for full information and listing. All written deliverables shall also be submitted electronically to the appropriate Peace Corps Regional Recruitment Office. F.3 PLACE OF PERFORMANCE The place of performance for this requirement is the United States. END SECTION F SECTION G CONTRACT ADMINISTRATION G.1. CONTRACTING OFFICER'S AUTHORITY The Contracting Officer is the only person authorized to make or approve any changes in the requirement and notwithstanding any provisions contained elsewhere in this requirement, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract terms and conditions, including price. G.1.2 INTERPRETATION OF MODIFICATION No oral or written statement of any person and no written statement of anyone other than the Contracting Officer shall modify or otherwise affect the terms or meaning of this requirement. Requests for interpretations, modifications or changes must be made in writing to the Contracting Officer. The Contracting Officers Representative (COR) can only respond (verbally or in writing) to technical matters.
9 of 50
Technical Direction (MAY 2003) (a) Performance of the work under this requirement shall be subject to the technical direction of the Peace Corps Contracting Officer's Representative (COR) as delegated by the Contracting Officer. The term "technical direction" is defined to include, without limitation: (1) Providing direction to the contractor that redirects contract efforts, shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details, or otherwise serves to accomplish the contractual Statement of Objectives. (2) Providing written information to the contractor that assists in interpreting drawings, specifications, or technical portions of the work description. (3) Reviewing and, where required by the contract, approving technical reports, drawings, specifications, and technical information to be delivered by the contractor to the Government. (b) The contractor will receive a copy of the written COR designation from the contracting officer. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The contractor shall follow only the technical direction from the COR or the Contracting Officer. (c) Technical direction must be within the scope of work stated in the contract. The COR does not have the authority to, and may not, issue any technical direction that: (1) Constitutes an assignment of additional work outside the Statement of Work; (2) Constitutes a change as defined in the FAR 52.243-1; (3) In any manner causes an increase or decrease in the total estimated contract cost, the fee (if any), or the time required for contract performance; (4) Changes any of the expressed terms, conditions or specifications of the contract; or (5) Interferes with the contractor's right to perform the terms and conditions of the contract. (d) All technical direction from the COR shall be issued in writing or, if issued orally, he/she will confirm such direction in writing within five calendar days after oral issuance. The COR may issue such guidance via telephone, facsimile, or electronic mail. Electronic mail shall serve as a method of written guidance. (e) The contractor must proceed promptly with the performance of technical direction duly issued by the COR in the manner prescribed by this clause and within its authority under the provisions of this clause. If, in the opinion of the contractor, any instruction or direction by the COR falls within one of the categories defined in (c)(1) through (c)(5) of this clause, the contractor must not proceed and must notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction. Upon receiving the notification from the contractor, the Contracting Officer must: 10 of 50
(1) Advise the contractor in writing within thirty (30) days after receipt of the contractor's letter that the technical direction is within the scope of the contract effort and does not constitute a change under FAR 52.243-1; (2) Advise the contractor in writing within a reasonable time that the Government will issue a written change order; or (3) Advise the contractor in writing within a reasonable time not to proceed with the instruction or direction of the COR. (f) A failure of the contractor and Contracting Officer either to agree that the technical direction is within the scope of the contract or to agree upon the contract action to be taken with respect to the technical direction will be subject to the provisions of the clause entitled "Disputes." END SECTION G H. SPECIAL CONTRACT REQUIREMENTS H.1 INVOICES Electronic invoices shall be sent to the Peace Corps Regional Recruitment Offices and copied to GAPdomesticinvoices@peacecorps.gov. Additional guidance will be provided by the Contracting Officer during the contract awarding process. H.2 KEY PERSONNEL The Contractor will hire and supervise a part-time Campus Recruiter to staff the Recruitment Office and coordinate campus recruitment activities. The hired Campus Recruiter will be supervised by an institutional employee assigned by the Contractor. Supervisory responsibilities include ensuring that the Campus Recruiter is aware of and working in a responsible and professional manner to fulfill his or her recruitment strategies and activities. Use of Peace Corps Name and Logo (November 2008) The Contractor shall make no publicity announcements or issue other public relations or promotional materials mentioning the Contractors connection with Peace Corps without first consulting with the Contracting Officer. Further the Contractor shall not use the Peace Corps name and/or logo in conjunction with, or proximity to, the Contractors logo, trademark, trade name or facsimile thereof (co-branding) without the advance written concurrence of the Contracting Officer.
11 of 50
Personnel Security Requirements (Peace Corps November 2005) It is the policy of Peace Corps to exclude from engagement via contractual relationship, including subcontracts, any individuals who have engaged in intelligence activity or related work or who have been employed by or connected with an intelligence agency either directly or by way of contract. OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (AUG 2002) (a) Holidays (1) Peace Corps observes the following days as holidays-New Year's Day Memorial Day Columbus Day Christmas Day Any other day designated by Federal law, Executive Order or Presidential Proclamation. (2) When any holiday specified in (a)(1) falls on a Saturday, the preceding Friday shall be observed. When any such holiday falls on a Sunday, the following Monday shall be observed. Observances of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract. (b) Closures (1) Peace Corps may close a Peace Corps facility for all or a portion of a business day as a result of(A) Granting administrative leave to non-essential Peace Corps employees (e.g., unanticipated holiday); (B) Inclement weather; (C) Failure of Congress to appropriate operational funds; 12 of 50 Martin Luther King's Birthday Independence Day Veterans Day President's Day Labor Day Thanksgiving Day
(D) Or any other reason. (2) In such cases, contractor personnel not classified as essential, i.e., not performing critical round-the-clock services or tasks, who are not already on duty at the facility, shall not report to the facility. Such contractor personnel already present shall be dismissed and shall leave the facility. (3) The contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled for performance during the period in which Peace Corps employees are dismissed, and shall be guided by any specific instructions of the Contracting Officer or his/her duly authorized representative. (c) When contractor personnel services are not required or provided due to closure of a Peace Corps facility as described in this clause, the contractor shall be compensated as follows-(1) For fixed-price contracts, deductions in the contractors price will be computed as follows-(A) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month. (B) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided. If services are provided for portions of days, appropriate adjustment will be made by the Contracting Officer to ensure that the contractor is compensated for services provided. (2) For cost-reimbursement, time-and-materials and labor-hour type contracts, Peace Corps shall not reimburse as direct costs, the costs of salaries or wages of contractor personnel for the period during which such personnel are dismissed from, or do not have access to, the facility. (d) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any "Excusable Delays" clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractor's accounting policy. (End of clause) 13 of 50
END SECTION H SECTION I CONTRACT CLAUSES I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.2522 for an internet address (if specified) for electronic access to the full text of a clause.
NUMBER 52.202-1 52.223-18 52.225-25
TITLE Definitions Encouraging Contractor Policies to Ban Text Messaging While Driving Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating To IranRepresentation and Certification Stop-Work Order ChangesFixed Price (Alternate 1)
DATE JAN 2012 AUG 2011 NOV 2011
52.242-15 52.243-1
AUG 1989 AUG 1987
FAR 52.213-4 -- Terms and Conditions -- Simplified Acquisitions (Other Than Commercial Items) (Mar 2012) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference: (1) The clauses listed below implement provisions of law or Executive order: (i) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (ii) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) (E.O. 11246). (iii) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (iv) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).
14 of 50
(v) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (vi) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (vii) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78). (2) Listed below are additional clauses that apply: (i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note). (ii) 52.232-1, Payments (Apr 1984). (iii) 52.232-8, Discounts for Prompt Payment (Feb 2002). (iv) 52.232-11, Extras (Apr 1984). (v) 52.232-25, Prompt Payment (Oct 2008). (vi) 52.233-1, Disputes (July 2002). (vii) 52.244-6, Subcontracts for Commercial Items (Jan 2011). (viii) 52.253-1, Computer Generated Forms (Jan 1991). (b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply: (1) The clauses listed below implement provisions of law or Executive order: (i) 52.222-19, Child LaborCooperation with Authorities and Remedies (Mar 2012) (E.O. 13126). (Applies to contracts for supplies exceeding the micro-purchase threshold.) (ii) 52.222-20, Walsh-Healey Public Contracts Act (Oct 2010) (41 U.S.C. 35-45) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands). (iii) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) (Applies to contracts of $100,000 or more).
15 of 50
(iv) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793) (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, United States includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.) (v) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) (Applies to contracts of $100,000 or more). (vi) 52.222-41, Service Contract Act of 1965, (Nov 2007) (41 U.S.C. 351, et seq.) (Applies to service contracts over $2,500 that are subject to the Service Contract Act and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer continental shelf lands.) (vii) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities). (viii) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR Program or Federal Energy Management Program (FEMP) will be (A) Delivered; (B) Acquired by the Contractor for use in performing services at a Federally-controlled facility; (C) Furnished by the Contractor for use by the Government; or (D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance.) (ix) 52.225-1, Buy American ActSupplies (Feb 2009) (41 U.S.C. 10a-10d) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use within the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition-(A) Is set aside for small business concerns; or
16 of 50
(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000.) (x) 52.232-33, Payment by Electronic Funds TransferCentral Contractor Registration (Oct 2003). (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the Central Contractor Registration (CCR) database as its source of EFT information.) (xi) 52.232-34, Payment by Electronic Funds TransferOther than Central Contractor Registration (May 1999). (Applies when the payment will be made by EFT and the payment office does not use the CCR database as its source of EFT information.) (xii) 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App. 1241). (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).) (2) Listed below are additional clauses that may apply: (i) 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) (Applies to contracts over $30,000). (ii) 52.211-17, Delivery of Excess Quantities (Sep 1989) (Applies to fixedprice supplies). (iii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110 247) (Applies to contracts greater than $25,000 that provide for the provision, the service, or the sale of food in the United states.) (iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin). (v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b. destination). (c) FAR 52.2522, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm
17 of 50
(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its post-acceptance rights -(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. (e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence. (f) Termination for the Governments convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractors records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided. (g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the 18 of 50
Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience. (h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract. (End of Clause) END SECTION I
19 of 50
SECTION J LIST OF ATTACHMENTS Attachment A - Atlanta Regional Recruitment Office - Campus Recruitment Strategy Plan - Tasks, Indicators and Expected Results Attachment B Northeast Regional Recruitment Office - Campus Recruitment Strategy Plan - Tasks, Indicators and Expected Results Attachment C Chicago Regional Recruitment Office - Campus Recruitment Strategy Plan - Tasks, Indicators and Expected Results Attachment D Mid-Atlantic Regional Recruitment Office - Campus Recruitment Strategy Plan - Tasks, Indicators and Expected Results Attachment E Southwest Regional Recruitment Office - Campus Recruitment Strategy Plan - Tasks, Indicators and Expected Results Attachment F West Coast Regional Recruitment Offices - Campus Recruitment Strategy Plan - Tasks, Indicators and Expected Results Attachment G Sample Monthly Reporting Template for Campus Recruiters
20 of 50
J.1 Attachment A Atlanta Regional Recruitment Office (AL, FL, GA, MS, TN, SC, PR, Virgin Islands) Campus Recruitment Strategy Plan The Plan should describe how the Campus Recruiter intends to:
Coordinate specified recruitment activities including: Distribute brochures, posters, visual aids, applications, and other Peace Corps recruitment materials on a monthly basis to individuals, groups, associations, faculty, and targeted populations. Promote all public Peace Corps and recruiting events through campus media, including social media (e.g. Facebook) and campus media (e.g. radio). Develop and maintain social media presence through Facebook, Twitter, etc. Develop and facilitate strategic recruitment activities including, each Month: a. 5 specialized skill class talks or presentations to student organizations. b. 1 information session, panel or other presentations in the community and other campuses. c. 1 campus information sessions, panel,, video, or other presentations d. 8 hours of recruiting university career fairs/Tabling/Postering. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions. Provide office hours for a minimum of 35 hours per month. Develop and/or maintain partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs: 1) 1 meeting(s) with RPCV faculty/staff and the local RPCV groups. 2) 4 meetings with key contacts, including specialized skill 21 of 50
department heads. 3) 2 or more meetings with multicultural and/or diversity organizations on campus. Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers: Generate 40 new applications for Peace Corps service from the host university, surrounding campuses and communities. Interview and recommend 25 Peace Corps applicants who are qualified for Peace Corps programs. Interview and recommend 25 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education
Tasks, Indicators and Expected Results Tasks Indicators Expected Results More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter.
Coordinate specified Distribute brochures, posters, visual aids, recruitment applications, and other Peace Corps activities recruitment materials on a monthly basis to individuals, groups, associations, faculty, and targeted populations. Promote all public Peace Corps and recruiting events through campus media, including social media (e.g. Facebook) and campus media (e.g. radio). Develop and facilitate strategic recruitment activities including: 5 specialized skill class talks or presentations to student organizations each month. 22 of 50
1 information session, panel or other presentations in the community and other campuses each semester. 1 campus information sessions, panel, video, or other presentations each month 8 hours of recruiting university career fairs/tabling/posting each month. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions. Provide office hours for a minimum of 35 hours per month. Develop partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs: 1 meeting(s) with RPCV faculty/staff and the local RPCV groups. 4 meetings with specialized skill department heads. 2 or more meetings with multicultural and/or diversity organizations on campus. 10 or more meetings with new or established partners
Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers:
Generate 40 new applications for Peace Corps service from the host university, surrounding campuses and communities. Interview and recommend 25 Peace Corps applicants who are qualified for Peace Corps programs.
More than 70 percent of the highly skilled candidates and specialized skill candidates were identified and recommended
23 of 50
Interview and recommend 25 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education
for Peace Corps service.
24 of 50
J.2 Attachment B Northeast Regional Recruitment Office (CT, MA, ME, NJ, NY, PA, NH, RI, VT) Campus Recruitment Strategy The plan should describe how the Campus Recruiter intends to: Establish a campus recruitment office with set hours of operation, 15% of which will be set aside as public office hours. Coordinate specified recruitment activities including: Distribute as widely as possible brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations. Identify and implement a minimum of 3 channels for campus and community promotion of Peace Corps events, including press releases and local Peace Corps media stories via university social media outlets, blogs, appropriate websites, university event calendars, campus radio stations or other available university or community outlets. Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Develop and facilitate strategic recruitment activities including: a. 20 specialized skill class talks or presentations to student organizations. b. 8 campus information sessions, panel, video, or other presentations c. Attend and staff a recruitment table at 3 university career fairs. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions, as determined by RRO staff. Develop partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs. Cultivate those relationships by sharing information regarding Peace Corps service and requesting new partners to promote Peace Corps volunteer opportunities to their stakeholders by: sending event information, inviting the Campus Recruiter to present to an office/group leader or to group members, and referring interested students to the Peace Corps campus office. a. 8 meeting(s) with RPCV faculty/staff and the local RPCV groups.
25 of 50
b. 8 meetings with specialized skill department heads. c. 2 or more meetings with multicultural and/or diversity organizations on campus. d. Establish 4 new relationships with key on-campus and community stakeholders, including career services, study abroad/service learning, student groups and diversity offices. Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers: Generate 30 new applications for Peace Corps service from the host university, surrounding campuses and communities. Of the 30 new applications for Peace Corps service: Interview at least 25 Peace Corps applicants who are qualified for Peace Corps programs. Recommend at least 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview at least 10 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education Recommend 8 specialized skill applicants with knowledge and skills in the above areas.
26 of 50
Tasks, Indicators and Expected Results Tasks Coordinate specified recruitment activities Indicators Distribute as widely as possible brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations. Identify and implement a minimum of 3 channels for campus and community promotion of Peace Corps events, including press releases and local Peace Corps media stories via university social media outlets, blogs, appropriate websites, university event calendars, campus radio stations or other available university or community outlets. Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Develop and facilitate strategic recruitment activities including: 20 specialized skill class talks or presentations to student organizations. 8 campus information sessions, panel, video, or other presentations Attend and staff a recruitment table at 3 university career fairs. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions, as determined by RRO staff. Expected Results More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter.
27 of 50
Develop partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs:
8 meeting(s) with RPCV faculty/staff and the local RPCV groups. 8 meetings with specialized skill department heads. 2 or more meetings with multicultural and/or diversity organizations on campus. Establish 4 new relationships with key oncampus and community stakeholders, including career services, study abroad/service learning, student groups and diversity offices.
10 or more new partnerships and collaborations were established by the Campus Recruiter.
Generate 30 new applications for Peace Corps More than 70 service from the host university, surrounding percent of the highly skilled campuses and communities. candidates and specialized skill Of the 30 new applications for Peace Corps service: candidates were identified and recommended Interview 25 Peace Corps applicants who are for Peace Corps qualified for Peace Corps programs. service. Recommend 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview 10 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education Recommend 8 specialized skill applicants with knowledge and skills in the areas above.
28 of 50
J.3 Attachment C Chicago Regional Recruitment Office (IL, IN, KY, MI, MO, OH, IA, MN, ND, SD, WI) Campus Recruitment Strategy The plan should describe how the Campus Recruiter intends to: Establish a campus recruitment office with set hours of operation, 15% of which will be set aside as public office hours. Coordinate specified recruitment activities including: Distribute as widely as possible brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations. Identify and implement a minimum of 3 channels for campus and community promotion of Peace Corps events, including press releases and local Peace Corps media stories via university social media outlets, blogs, appropriate websites, university event calendars, campus radio stations or other available university or community outlets. Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Develop and facilitate strategic recruitment activities including: a. 20 specialized skill class talks or presentations to student organizations. b. 8 campus information sessions, panel, video, or other presentations c. Attend and staff a recruitment table at 3 university career fairs. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions, as determined by RRO staff. Develop partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs. Cultivate those relationships by sharing information regarding Peace Corps service and requesting new partners to promote Peace Corps volunteer opportunities to their stakeholders by: sending event information, inviting the Campus Recruiter to present to an office/group leader or to group members, and referring interested students to the Peace Corps campus office.
29 of 50
a. 8 meeting(s) with RPCV faculty/staff and the local RPCV groups. b. 8 meetings with specialized skill department heads. c. 2 or more meetings with multicultural and/or diversity organizations on campus. d. Establish 3 new relationships with key on-campus and community stakeholders, including career services, study abroad/service learning, student groups and diversity offices. Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers. Generate 30 new applications for Peace Corps service from the host university, surrounding campuses and communities. Of the 30 new applications for Peace Corps service: Interview 25 Peace Corps applicants who are qualified for Peace Corps programs. Recommend 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview 10 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education Recommend 8 specialized skill applicants with knowledge and skills in the areas noted above.
30 of 50
Tasks, Indicators and Expected Results Tasks Coordinate specified recruitment activities Indicators Distribute as widely as possible brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations. Identify and implement a minimum of 3 channels for campus and community promotion of Peace Corps events, including press releases and local Peace Corps media stories via university social media outlets, blogs, appropriate websites, university event calendars, campus radio stations or other available university or community outlets. Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Develop and facilitate strategic recruitment activities including: 20 specialized skill class talks or presentations to student organizations. 8 campus information sessions, panel, video, or other presentations Attend and staff a recruitment table at 3 university career fairs. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions, as determined by RRO staff. Develop partnerships and collaborations with university department heads, student 8 meeting(s) with RPCV faculty/staff and the local RPCV groups. 8 meetings with specialized skill department heads. 10 or more new partnerships and collaborations were established by the Campus Expected Results More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter.
31 of 50
organizations, RPCV groups and Coverdell Fellows/ MI programs:
2 or more meetings with multicultural and/or diversity organizations on campus. Establish 3 new relationships with key oncampus and community stakeholders, including career services, study abroad/service learning, student groups and diversity offices.
Recruiter.
Generate 30 new applications for Peace Corps More than 70 service from the host university, surrounding percent of the highly skilled campuses and communities. candidates and specialized skill Of the 30 new applications for Peace Corps candidates were service: identified and recommended Interview 25 Peace Corps applicants who are for Peace Corps qualified for Peace Corps programs. service. Recommend 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview 10 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education Recommend 8 number of specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education
32 of 50
J.4 Attachment D Mid-Atlantic Regional Recruitment Office (DC, DE, MD, NC, WV, VA) Campus Recruitment Strategy The plan should describe how the Campus Recruiter intends to: a) Coordinate specified recruitment activities including: Distribute brochures, posters, visual aids, applications, and other Peace Corps recruitment materials on a monthly basis to individuals, groups, associations, faculty, and targeted populations. Promote all public Peace Corps and recruiting events through campus media, including social media (e.g. Facebook) and campus media (e.g. radio). Develop and maintain social media presence through Facebook, Twitter, etc. Develop and facilitate strategic recruitment activities including, each semester: i. 3 specialized skill class talks or presentations to student organizations. ii. 2 information sessions, panel or other presentations in the community and other campuses. iii. 3 campus information sessions, panel, video, or other presentations. iv. 2 recruiting university career fairs attended. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions. Provide office hours for a minimum of 35 hours per month. b) Develop and/or maintain partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs: i. 1 meeting(s) with RPCV faculty/staff and the local RPCV groups. ii. 4 meetings with key contacts, including specialized skill department heads, staff and faculty.
33 of 50
iii. 2 or more meetings with multicultural and/or diversity organizations on campus. c) Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers: Generate 30 new applications for Peace Corps service from the host university, surrounding campuses and communities. Interview and recommend 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview and recommend 10 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education
Tasks, Indicators and Expected Results Tasks Indicators Expected Results More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter.
Coordinate specified Distribute brochures, posters, visual aids, recruitment applications, and other Peace Corps activities recruitment materials on a monthly basis to individuals, groups, associations, faculty, and targeted populations. Promote all public Peace Corps and recruiting events through campus media, including social media (e.g. Facebook) and campus media (e.g. radio). Develop and facilitate strategic recruitment activities including: 3 specialized skill class talks or presentations to student organizations. 2 information sessions, panel or other presentations in the community and other 34 of 50
campuses. 3 campus information sessions, panel,, video, or other presentations 2 recruiting university career fairs attended. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions. Provide office hours for a minimum of 35 hours per month. Develop partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs: Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers: 1 meeting(s) with RPCV faculty/staff and the local RPCV groups. 4 meetings with specialized skill department heads. 2 or more meetings with multicultural and/or diversity organizations on campus. 10 or more meetings with new or established partners.
Generate 30 new applications for Peace Corps service from the host university, surrounding campuses and communities. Interview and recommend 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview and recommend 10 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education
More than 70 percent of the highly skilled candidates and specialized skill candidates were identified and recommended for Peace Corps service.
35 of 50
J.5 Attachment E Southwest Regional Recruitment Office (AR, LA, NM, OK, TX, CO, KS, NE, UT, WY) Campus Recruitment Strategy The plan should describe how the Campus Recruiter intends to: Coordinate specified recruitment activities including: Distribute brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations as widely as possible. Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Identify for the Regional Recruitment Office at least 3 opportunities for relevant social media or other on-campus promotion. Develop and facilitate strategic recruitment activities including: Conduct at least 50 specialized skill class talks or presentations to student organizations. Conduct at least 8 information sessions, panel, video, or other presentations on campus open to all students Staff a recruitment table at a minimum of 3 university-sponsored career fairs
Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions, at the discretion of Regional Recruitment Office. Develop relationships, networks, and collaborations with university department heads and/or advisors, key faculty and staff, student organizations, RPCV groups and Coverdell Fellows/ MI programs as a means to extend recruitment reach to potential quality applicants (for example, to collaborate on panel discussions; to gain access to email lists or have faculty/staff forward campus recruiter emails to students; to gain access to classes in subjects with skills in demand; and other means to reach potential applicants): a. A minimum of 8 meeting(s) with RPCV faculty/staff and the local RPCV groups. b. A minimum of 8 meetings with specialized skill department heads and/or 36 of 50
key diversity university faculty and staff. c. 2 or more meetings with multicultural and/or diversity organizations on campus. Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers: Generate a minimum of 30 new applications for Peace Corps service from the host university, surrounding campuses and communities. Interview and recommend a minimum of 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview and recommend a minimum of 8 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education
Tasks, Indicators and Expected Results Tasks Coordinate specified recruitment activities Indicators Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Identify for the Regional Recruitment Office at least 3 opportunities for relevant social media or other on-campus (i.e., Facebook, LinkedIn, Blogs) promotion. Develop and facilitate strategic recruitment activities including: 50 specialized skill class talks or presentations to student organizations. 1 information session, panel or other presentation in the community and other campuses. Expected Results More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter.
37 of 50
8 campus information sessions, panel, video, or other presentations 3 recruiting university career fairs attended. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions. Develop partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs: 8 number of meeting(s) with RPCV faculty/staff and the local RPCV groups. 8 number of meetings with specialized skill department heads. 2 or more meetings with multicultural and/or diversity organizations on campus.
More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter.
More than 70 percent of the highly skilled candidates and specialized skill candidates were identified and recommended for Peace Corps service.
38 of 50
J.6 Attachment F West Coast Regional Recruitment Offices (AK, AZ, CA, HI, ID, MT, NV, OR, WA) Campus Recruitment Strategy The plan should describe how the Campus Recruiter intends to: Coordinate specified recruitment activities including: Distribute brochures, posters, visual aids, and other Peace Corps recruitment materials to individuals, groups, associations, faculty, and targeted populations as widely as possible. Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Identify for the Regional Recruitment Office at least 3 opportunities for relevant social media or other on-campus promotion. Develop and facilitate strategic recruitment activities including: Conduct at least 50 specialized skill class talks or presentations to student organizations. Conduct at least 8 information sessions, panel, video, or other presentations on campus open to all students Staff a recruitment table at a minimum of 3 university-sponsored career fairs
Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions. Develop relationships, networks, and collaborations with university department heads and/or advisors, key faculty and staff, student organizations, RPCV groups and Coverdell Fellows/ MI programs as a means to extend recruitment reach to potential quality applicants (for example, to collaborate on panel discussions; to gain access to email lists or have faculty/staff forward campus recruiter emails to students; to gain access to classes in subjects with skills in demand; and other means to reach potential applicants): a. A minimum of 8 meeting(s) with RPCV faculty/staff and the local RPCV groups. b. A minimum of 6 meetings with specialized skill department heads and/or key diversity university faculty and staff. 39 of 50
c. 2 or more meetings with multicultural and/or diversity organizations on campus. Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers: Generate a minimum of 30 new applications for Peace Corps service from the host university, surrounding campuses and communities. Interview and recommend a minimum of 20 Peace Corps applicants who are qualified for Peace Corps programs. Interview and recommend a minimum of 8 specialized skill applicants with knowledge and skills in the following areas: Agriculture Environment French and Spanish language skills Education Tasks, Indicators and Expected Results Tasks Coordinate specified recruitment activities Indicators Manage and regularly update a Peace Corps campus Facebook page with at least one new post each week (ideally 3-4 posts per week). Identify for the Regional Recruitment Office at least 3 opportunities for relevant social media or other on-campus (i.e., Facebook, LinkedIn, Blogs) promotion. Develop and facilitate strategic recruitment activities including: 50 specialized skill class talks or presentations to student organizations. 1 information session, panel or other presentation in the community and other campuses. 8 campus information sessions, panel, video, or other presentations Expected Results More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter.
40 of 50
3 recruiting university career fairs attended. Provide limited or ancillary recruitment services to the surrounding communities, including other educational institutions. Develop partnerships and collaborations with university department heads, student organizations, RPCV groups and Coverdell Fellows/ MI programs: Identify and recommend highly skilled candidates and specialized skill candidates to serve as Peace Corps Volunteers: 8 number of meeting(s) with RPCV faculty/staff and the local RPCV groups. 6 number of meetings with specialized skill department heads. 2 or more meetings with multicultural and/or diversity organizations on campus.
More than 70 percent of the specified recruitment activities were completed by the Campus Recruiter. More than 70 percent of the highly skilled candidates and specialized skill candidates were identified and recommended for Peace Corps service.
41 of 50
J.7 Attachment G Sample Monthly Reporting Template for Campus Recruiters Section I Quantitative Data
University of X, Contract Year: insert dates Per Month (can break semester goals down) Goal Total 0 0 0 0 0 August September October November December January February March April May June July August
Per Year Goal Walk-in Office Hours Tabling Hours, Non Career Fair # of On-Campus Information Sessions # of Career Fairs attended # Scarce Skill presentations (i.e. clubs, classes, organizations) # Off-campus/community Presentations # Scarce Skill meetings with dept. heads # meetings with RPCV faculty or groups # relationship building meetings (career services, multicultural offices, study abroad, etc.) # of Diversity contacts made/events facilitated # of RPCVs who worked on events # Applications total # Specialized skill/French/Spanish skilled applications # Interviews # Recommended Candidates # Specialized skill/French/Spanish skilled interviews #Specialized skill/French/Spanish skilled recommendations
0 0
Per Semester (can break yearly goals down)
Goal 0 0 0
Admin Walk-Ins Phone inquiries E-mail inquiries Email blasts sent Facebook Fan Count Sign-In Sheet Tally Event Postings per week
0 0 0 0
0 0 0
Notes:
42 of 50
Section II Qualitative Data

Date Time Location Event Contact Type of Event Event Description Event Promotion 1 Event Promotion 2 Event Promotion 3 # Attendees Comments
43 of 50
Section III Key Contacts

Month
Last Name First Name Department Street Address City
State Zip
Phone
Email RPCV country Years AA
Past speaker? Comments
44 of 50
Section IV Applicant Tracking

Applicant Pipeline Pipeline Susan Q. Applicant
AA 110, 117, 162
Specialized skill AA yes
French or Spanish none
Interviewed yes
Recommended action Nominate
Totals
45 of 50
SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERS L.1. OVERALL PROPOSAL INSTRUCTIONS The Peace Corps is issuing a Request for Quote (RFQ) from Offerors to promote overseas volunteerism and provide recruitment services on university campuses. It is the Offerors responsibility to propose their best solution to meet the requirements as listed in this solicitation. The Government intends to award multiple Firm Fixed Price contracts to responsible Contractors whose offer conforming to the solicitation shall be most advantageous to the Peace Corps with regard to technical and price factors, specified elsewhere in this solicitation considered. The Government reserves the right to conduct discussions if later determined by the Contracting Officer as necessary. All proposals are due no later than 10:00 a.m. EST on May 16, 2012. Proposals must be submitted to Joseph Alustiza DeRocco at jalustizaderocco@peacecorps.gov, 1111 20th Street NW, Washington DC 20536 in order to be considered. Peace Corps will review all proposals received by the deadline for responsiveness to the technical specifications outlined. Proposals that are submitted late or are incomplete will not be considered. Questions regarding this solicitation must be submitted in writing to Joseph Alustiza DeRocco via e-mail address above no later than May 1, 2012. If an Offeror does not follow the instructions set forth herein, the Offerors proposal will be considered non-responsive and may be eliminated from further consideration. Submission via e-mail should not exceed 10MB in total file/data size. Proposals must include a Table of Contents and tabs. The Peace Corps will not pay for any proposal preparation costs. Offerors are responsible for submitting proposals, and any modifications, revisions or withdraws so as to reach the Government by the date and time specified in the solicitation. Any proposal, modification, revision, or withdrawal of a proposal received after the exact time specified is considered late and will not be considered. L.1.2 PREPARATION OF PROPOSALS Offerors shall submit one (1) electronic copy in two (2) separate volumes: 1) Technical and 2) Price. Submissions must be provided in workable files that are unlocked/unprotected. Electronic file submissions that cannot be readily opened by the Peace Corps may be considered non-responsive. A Word or Excel document is required. 46 of 50
The technical proposal should be no longer than 10-pages (maximum including executive summary, tables, and figures) with text in 12 Times New Roman point font, on 8 by 11 paper with one inch margins. Additional documentation beyond the 10 page limit will neither be read nor evaluated by the Peace Corps. (a) TECHNICAL PROPOSAL
Offerors must propose how to carry out the specific tasks outlined in the Statement of Objectives. Proposals must demonstrate a clear understanding of the work to be undertaken and the responsibilities of all parties involved. Offerors must describe a clear and comprehensive plan and rationale on the technical approaches and activities to complete the tasks outlined under the Statement of Objectives. In addition to technical capability, prior relevant experience will be evaluated as part of the proposal. Please include at least 3 references which can be contacted for past performances. This reference information should include: 1) Contract Number(s) and type of contract; 2) Procuring agency name and point of contact and phone number; 3) Dollar value of the contract; 4) Period of Performance; 5) Description of services rendered. Offerors must either provide the above information or affirmatively state that it possesses no relevant directly related or similar past performance. (b) PRICE PROPOSAL
Price proposal shall be submitted separate from the technical proposal. There is no page limitation for the price proposal; however offerors should not provide more information than is necessary to respond to the solicitation. Offerors shall submit one (1) electronic copy of the price proposal. The price proposal shall be submitted in MS Word or Excel format for budget tables. Excel spreadsheet cells must be submitted unprotected to allow Peace Corps to view all formulas and calculations.
47 of 50
SECTION M EVALUATION FACTORS FOR AWARD The Government will award multiple contracts resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, including price and other factors. M.1 TECHNICAL PROPOSAL EVALUATION CRITERIA The following factors shall be used to evaluate proposals with non-price factors when combined, being significantly more important than price: 1. Technical Capability The Contractor must demonstrate its ability to perform the specific tasks outlined in Section C: STATEMENT OF OBJECTIVES/SPECIFICATIONS. The offeror will be evaluated based on the technical proposal provided which demonstrates ability to perform the required services including establishing a Peace Corps Recruiting Office, implementing a campus-wide Recruitment Strategy Plan and reporting back to the Peace Corps Regional Recruitment Office. 2. Management Approach The Contractor must clearly explain how the potential Campus Recruiter will be recruited, hired and supervised to manage the Peace Corps Recruitment Office and carry out recruitment strategies and activities on campus. The hiring timeline for the Campus Recruiter position is also required. The Contractor must also explain how an institutional employee will be selected and assigned to work as the supervisor for the Campus Recruiter. Supervisory responsibilities include ensuring that the Campus Recruiter is aware of and working in a responsible and professional manner to fulfill his or her recruitment strategies and activities. 3. Past Performance Offerors technical capability will be assessed on the extent to which the offeror demonstrates successful experience in the areas described in the Statement of Objectives. In evaluating past performance, the Government may contact some of the references provided by the offeror and other sources of information.
48 of 50
M.2 PRICE EVALUATION 4. Price Price proposals shall be evaluated separately. Where proposals are considered essentially equal, price may be determining factor in selecting a Contractor for award. M.3 EVALUATION RATINGS Proposals will be evaluated on a best value continuum and the following adjectival ratings will be applied: Excellent The proposal exceeds the fullest expectations of the Government. The Contractor has convincingly demonstrated that the evaluation requirements have been analyzed, evaluated, and should result in outstanding, effective, efficient, and economical performance under the contract. The proposal is comprehensive, thorough and of exceptional merit. No deficiencies or significant weaknesses have been found. When applied to criteria and/or the proposal as a whole, an outstanding rating indicates that no deficiencies or significant weaknesses exist within any sub-criteria that represent a performance risk within the criteria and/or the proposal as a whole. Good The proposal demonstrates overall competence, meets all minimum requirements and exceeds requirements in some areas but not all. No deficiencies or significant weaknesses are apparent. Strengths outbalance any weaknesses that exist. No more than a few minor weaknesses have been identified that are easily correctable and do not represent a performance risk. When applied to criteria and/or the proposal as a whole, a good rating indicates that no deficiencies or significant weaknesses exist within any sub-criteria that represent a performance risk within the criteria and/or the proposal as a whole. No more than a few minor weaknesses have been identified within the criteria and/or proposal that are easily correctable and do not represent a performance risk. Fair The proposal is reasonably sound and meets the minimum requirements. The proposal may contain weaknesses and/or significant weaknesses that are correctable but no deficiencies. If any weaknesses and/or significant weaknesses are noted, they should not seriously affect the Contractors performance.
49 of 50
When applied to the criteria and/or the proposal as a whole, a fair rating indicates that there are no major deficiencies within the criteria and/or proposal that will represent a performance risk. Any significant or minor weaknesses that have been identified within the criteria and/ or proposal are correctable. They should not seriously affect the Contractors performance. Poor The proposal demonstrates a shallow understanding of the requirements and approach and marginally meets the minimal requirements for acceptable performance. The proposal contains weaknesses and/or significant weaknesses and may contain deficiencies. If deficiencies exist, they may be correctable with a significant revision of the proposal. The Contractor may complete the assigned tasks; however, there is a moderate risk that the Contractor will not be successful. When applied to the criteria and/or the proposal as a whole, a poor rating indicates that there are deficiencies and/or significant weaknesses within the criteria and/or proposal that represent a moderate performance risk. Only a significant revision of the proposal would correct these areas of concern. Unacceptable The proposal fails to meet minimum requirements or contains one or more major deficiencies. The proposal is incomplete, vague, incompatible, incomprehensible, or so incorrect as to be unacceptable. The evaluator feels that the deficiency or deficiencies is/are uncorrectable without a major revision of the proposal. The deficiencies, weaknesses and/or significant weaknesses would seriously affect the Contractors performance and represent a high risk that the Contractor will not be successful. END SECTION M
50 of 50

Peace Corps Request For Quote (RFQ) Professional Campus Recruitment Services

Uploaded by

Document Information

Original Title

Copyright

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Peace Corps Request For Quote (RFQ) Professional Campus Recruitment Services

Uploaded by

Copyright:

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS NOT A SMALL BUSINESS SET ASIDE

3. REQUISITION/PURCHASE REQUEST NO.

Joseph Alustiza De Rocco

QUANTITY UNIT (c) (d)

UNIT PRICE (e)

a. 10 CALENDAR DAYS (%)

b. 20 CALENDAR DAYS (%)

c. 30 CALENDAR DAYS (%)

d. CALENDAR DAYS NUMBER PERCENTAGE

12. DISCOUNT FOR PROMPT PAYMENT

15. DATE OF QUOTATION

b. STREET ADDRESS a. NAME (Type or print) c. COUNTY

16. SIGNER b. TELEPHONE AREA CODE

c. TITLE (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION Previous edition not usable

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

NUMBER 52.202-1 52.223-18 52.225-25

DATE JAN 2012 AUG 2011 NOV 2011

AUG 1989 AUG 1987

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

for Peace Corps service.

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

organizations, RPCV groups and Coverdell Fellows/ MI programs:

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Peace Corps PC-12-Q-006

Per Semester (can break yearly goals down)

Peace Corps PC-12-Q-006

Section II Qualitative Data