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Minutes of the Tanworth-in-Arden Parish Council Meeting

held on Thursday 17th May 2012 at 19.50 hours in Tanworth Village Hall. Public Forum 4 members of the public were present, together with District Councillor Oakley. Ray Greening spoke about the gypsy site. He said that there has been no decision on the planning application and he presumed that the decision would be made at Committee. Mr Greening said that he had spoken to John Grigg who runs the Pathlow site and Robert Weeks, Head of Planning at SDC. They have confirmed that in 2004 the family from the Poolhead Lane site were 5th on the waiting list for a place at the site. In 2012 they have only moved up one place to 4th on the list. This is because pitches are offered to friends and family of people already on the site. Mr Greening felt that the Buckland family may never be offered a pitch if SDC do not honour the waiting list. In July of this year, SDC are due to announce their proposed sites for gypsy sites in the district. Mr Greening felt that if the planning application goes to Planning Committee for a decision, the Committee date should be after the date that the list of potential sites is released. Mr Greening went on to thank the Parish Council and everyone else who responded to the planning application. Councillor Oakley said that it worried him that if a planning decision is appealed against the inspector will usually find in favour of the applicant if they have not been offered a position at a legitimate site. Also Councillor Oakley felt that whole range of rules regarding housing lists and offering houses should apply to all groups in society and it doesnt sound as if the allocation of places is following an ethical policy. Angus Heindrich and Peter Montagu-Williams thanked the Parish Council for the donation for the villagers celebration for the Queens Diamond Jubilee. They asked the Parish Council if they wanted to ask any questions on progress for the event. There were no questions but the Parish Council thanked them for coming to the meeting. Jenny Buckley spoke of the community notice board which is on the agenda. She said that she was sorry that it had been put on the Parish Council but Warwickshire County Council would prefer the request to come from the Parish Council mainly for insurance purposes. Report from District Councillor Oakley: District Councillor Oakley reported that there were new people on the Council. Ron Cockings and Kim James have been lost which Councillor Oakley is very sorry about. Chris Saint is still the leader and he has got 2 years without an election so he should be able to achieve a lot. His job will be made easier because the cuts were front-end loaded and there has also been a small cut in council tax. Councillor Oakley said that the Audit and Regulatory Committee has been split in two and he is on the Regulatory Committee. Councillor Oakley is sub-chair of licensing and he has been appointed to serve on the South Warwickshire Community Safety Partnership. Councillor Oakley has invited two of the candidates for the position of Police Crime Commissioner to the Community Forum Issy Secombe and James Plaskitt. Councillor Oakley said that they are spending our money and protecting us so we should ask questions of them. At the last meeting of the Community Safety Partnership they were looking at how to deter burglaries. The Chief Inspector was asked about encouraging police to advise on home safety and he reported that there were now only 2 men who could do this for 600,000 people in Warwickshire. The public forum closed at 20.00pm

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th May 2012 2012

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Minutes of the Tanworth-in-Arden Parish Council Meeting

held on Thursday 17th May at Tanworth Village Hall. Present: Councillor Willmott (Chairman), Councillor Stanton, Councillor Keogh, Councillor Ross, Councillor Fitzpatrick, Councillor Oakley, Councillor Jones, Councillor Instone and Councillor Bettam In Attendance: Julie White Clerk to the Council 12/13/030- Apologies for absence Councillor Waters and Councillor OBrien. The reasons given for absence were accepted by the Parish Council. 12/13/031- Declarations of Personal or Prejudicial Interest none. 12/13/032- To Confirm and sign the Minutes of the Parish Council Meeting 19th April 2012 It was proposed by Councillor Ross and seconded by Councillor Keogh that the minutes were a true and accurate record. All those present at the last meeting were in favour. Councillor Willmott signed the minutes of the last meeting. 12/13/033 - Matters arising from the minutes not otherwise dealt with none 12/13/034- Matters raised in the Public Forum The Community notice board is an agenda item and will be discussed later on in the meeting. The Clerk was asked to write and ask that if the application goes to planning committee that it is scheduled for a date after the list of potential sites has been released. The Jubilee committee were thanked for attending the meeting. 12/13/035 - To Note Items of Correspondence Received The following items were highlighted: 6.172 WALC additional training for Clerk re general powers of competence 6.201 - Mrs Instone large school bus which is taking away the verge at the junction of Blind Lane and Aspley Heath Lane. The correspondence list was received and noted. 12/13/036 - Finance i) Councillor Willmott proposed that we adopt the minutes of the Finance Committee from 5th April 2012. Seconded by Councillor Stanton. All in favour. ii) Chairmans report: It was a long meeting and lots of business was dealt with. iii) Items for payment: It was proposed by Councillor Ross and seconded by Councillor Stanton that the payments were taken en bloc. All in favour. 12/13/037 - Planning i) Councillor Willmott proposed that we adopt the minutes of the Planning Committee Meeting from 5th April 2012, seconded by Councillor Jones. All in favour. ii) Report from the Chairman of Planning: No report iii) To note decision notices received.
Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th May 2012 2012

773 12/00429/FUL Warwickshire Lad Permission with Conditions iv) To consider the following Planning Applications: a) 12/00600/ADV Reservoir Hotel, The Common. This application is being considered by the Planning Committee on May 23rd. The Clerk asked if there were any volunteers to attend the Committee. No-one volunteered, although Cllr Oakley said that he will be there in his capacity as District Councillor b) 12/01013/VARY Oakhurst, Stratford Road. Objection. The Parish Council feels that permitted development rights were removed for a reason and reinstating them would make a nonsense of the whole planning process c) 12/00815/LDP Cank Farm. The Parish Council would like to support Stratford District Council's original decision that the proposal is not necessary for agricultural purposes. There has been no increase in the area of industrial use. 12/13/038 To Consider the Recommendation of the Finance and General Purposes Committee to Accept: a) Statement of Accounts and Annual Governance Statement on the Annual Return b) Receipts and Payments Account c) Year End Bank Reconciliation d) Annual review of Internal Control System and the effectiveness of the Internal Audit It was proposed by Councillor Willmott to accept the recommendation of the Finance and General Purposes Committee and approve the Annual Accounts. Seconded by Councillor Ross. All in favour. The Chairman and Clerk signed the accounts. 12/13/039 - To discuss the new Grant/Donation Application Form The proposed new forms were circulated. It was agreed to amend Item 9 of the Conditions to reflect the fact that money is often released before receipted invoices are received. Also members asked that any unused money should be returned to the Parish Council should be added to the Conditions. With these amendments, it was proposed by Councillor Ross and seconded by Councillor Keogh that the new forms are adopted with immediate effect. All in favour. 12/13/040 - To Consider the Recommendation of the Finance and General Purposes Committee to Apply for an Awards for all Grant to Improve Rural Broadband Speeds It was proposed by Councillor Willmott and seconded by Councillor Jones that the Parish Council apply for an Awards for All Grant. All in favour. 12/13/041 - To Consider the Recommendation of the Finance and General Purposes Committee to Dispose of Old Office Equipment It was proposed by Councillor Willmott and seconded by Councillor Stanton that the old unused office equipment is disposed of. All in favour. 12/13/042 - To Consider the Recommendation of the Finance and General Purposes Committee to Agree to Use Specific Wording When Responding to an Undesirable Planning Application with No Justifiable Planning Reason to Object

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th May 2012 2012

774 It was proposed by Councillor Willmott and seconded by Councillor Jones that when the Parish Council objects to a proposal but cant present any planning reasons to object it will comment that The Parish Council considers this application to be an unattractive and undesirable development. All in favour. 12/13/043 - To Consider Installing a New Community Notice Board in Earlswood Further to the request from Jenny Buckley on behalf of the Earlswood and Forshaw Heath Residents Association for a new community noticeboard. It was explained that the Residents Association would like to place a new notice board on the newly created green space on the corner of Umberslade Road and Shutt Lane. They have approached Warwickshire County Council and they would prefer the request to come through the Parish Council for insurance purposes. It was proposed by Councillor Willmott that he would work with the Residents Association and move this idea forward. All in favour (Councillor Ross did not vote as he had temporarily left the room at this point). 12/13/044 - Update from the following Working Parties: i) Jubilee Tree on the Village Green Councillor Ross confirmed that the tree has now been planted. He reported that the has two main areas of concern raised: the first that the tree was too small and secondly that the tree was planted at an angle. Councillor Ross said that he has asked Tim Watts gardener to water the tree and the new turf when it is laid. At present the site is unfinished. Access Diggers had sent through a quote to finish the site. Councillor Stanton confirmed that she was happy with the quote. Councillor Ross said that he would look over the tender and if he was satisfied then the Clerk could instruct Access Diggers to carry on with the work. Subject to Councillor Ross being happy with the quotation, Councillor Willmott proposed that Access Diggers are asked to carry on and complete the work on The Green. Seconded by Councillor Stanton. 8 votes in favour and one abstention.
ii) Jubilee Beacon Councillors Jones and Oakley confirmed that all the arrangements for the beacon were in hand and progressing well. iii) Olympic Torch Relay The Clerk updated members on the plans for the Olympic torch coming through Earlswood on July 1st. The Clerk also took the opportunity to thank Jenny Buckley of Earlswood and Forshaw Heath Residents Association for all her hard work. Councillor Oakley suggested that he could invite Neville Beamer who is the leader of the council to attend the Olympic torch relay. iv) Neighbourhood Development Plan Councillor OBrien had sent through a report on the working party which is appended to these minutes. Councillor Oakley said that at the meetings of the working party they have had very long reaching discussions about what steps were required to move forward. It was agreed that a wide range of interests should be represented including schools, businesses, farming and other organisations. Councillor Stanton apologised for not attending but she had not received the e-mail informing her of the details of the meeting. Councillor Ross agreed that the community needed to be on board as the Parish Council only drive and organise the plan, they would not own it, but he felt that it was too soon to be launching it and publishing newsletters in the parish magazine before we had concrete proposals. Councillor Ross felt that the working party should be coming back to the Parish Council with recommendations. Ewen Cunningham who was in the Public Forum and is also on the working party was given permission to make a comment. He pointed out that full consultation is required within the parish. Mr Cunningham also felt that it has to be decided if the group is a committee or a working party because at the moment they dont know what powers they have.

12/13/045 - Any Items for Community Forum none

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th May 2012 2012

775 12/13/046 - Work Around The Parish Give way sign on lamp post in Valley Road. Ask Highways if they know when it is going to be replaced. The fence is still down at the entrance to The Causeway On Broad Lane, the first manhole as you turn right from The Common is very loose. 12/13/047 - Items For Future Agenda - none 12/13/048 - Resolution to Exclude Press and Public from the Meeting due to the Confidential Nature of the Item Being Discussed It was proposed by Councillor Willmott and seconded by Councillor Stanton that members of the press and public were excluded from the meeting. All in favour. 12/13/049 - Public Forum Matters It was agreed to leave the Public Forum arrangements as they are ie the District and County Councillors to speak for up to 5 minutes uninterrupted and then they take questions from members. 12/13/050 - To note date, place and time of next Meeting:

7.30pm - Thursday, 21st June 2012.

Earlswood Village Hall

The meeting concluded at 21.40 hours.

Signed___________________________ Chairman of meeting

_________________ Date

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th May 2012 2012

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Neighbourhood Planning Group Confirmation that we were going to start the process to develop a NP All members were asked to download doc Neighbourhood Planning Guidance as this will lead our thinking. (attachment from Parish) Communications and involvement was discussed and identified so as to get as wide a representation as possible and to involve as many people as possible Peter to do a 5 min input as to what it is and why we need a NP at the Parish Assembly Thoughts on reps at Local fetes outlining the need for a NP Articles on Parish web site when ready An NP flier/update to be sent out with each edition of the parish mag and the residents' mags for Tanworth and Earlswood. Jenny Parish mag to be asked by Peter Residents' mags to be asked by Tom and Jenny! Direct approaches to: Farming. Peter Doctors, Dermot Business, and Business Park Mike Ewen to be approached to be secretary of group. Jenny The Limes, Beckets and Fowlers would receive fliers and mags Wild life groups and Woodlands trust Jean British waterways, Speaker to be approached at Parish Assembly. Dermot Peter Rimmel to be invited to join group Village halls and museum, Jean and Carolyn Shops Dermot, Earlswood , Tom Tanworth School Governors, Salter Street and Tanworth , Peter One pager. Dermot what is the NP, purposes why we need a NP who needs to be involved, to go via mags Parish mag needs input by 9 th of each month Residents' mags, editors to inform group as to when updates needed
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Identified names to have responses for next meeting.

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 17th May 2012 2012