Request for Proposal : BP1225 Dallas Air ShowThese items are in support of a 1 day air show for the Executive Airport Air Showscheduled for May 2013.The following specifications are to support and shall be provided:
TASK 1: Airshow Coordination Services
.Including but not limited to, coordination and review of all civilian performer andmilitary performance contracts, coordination of all Department of Defense (DOD)support manual forms to and from the military parachute teams, military jetteams, single ship tactical demos, etc.Qualifying company shall meet or surpass the following requirements:
Company shall coordinate with City Engineering and/or AirportManagement for the generation and update of computer drawings (CAD)of all AOA areas including, but not limited to: display aircraft, tents,emergency access lanes, fence lines, and support areas as well asaerobatic box dimensions and markers. Submittal of drawings shall be inAdobe PDF format. Company shall have the ability to update drawingswithin 48 hours of submittal from Air-show Committee to Company.Subcontracting of this service is not allowed.
Company shall provide a master list of all participating aircraft (performerand static display) that includes all lodging, fuels, oils, transportation,hangar, and logistical requirements. Company shall have the ability toupdate listing within 24 hours of submittal from Airshow Committee toCompany.
Company shall provide Master Project Plan for execution of eventdetailing specific tasks required for safe and successful execution of theevent. Plan shall include Organizational Chart for coordination of taskassignments.
Company shall develop and maintain official public internet website for theevent. Website shall be produced for public knowledge of the event andinclude event information, schedule, security warnings, aircraft displaylistings, performer bios, local lodging list, aircraft arrival information, andairshow site contact information for media, vendors, etc. Servicesprovider must have the capability to update the website within 24 hours ofnotification of changes. Subcontracting of this service is not allowed.
Provide Airshow Consultation Services for Vendors, Security, and Traffic.Services shall also include for Budgetary Analysis of event costs.Company shall coordinate with Airport Management/Staff, FBO, andAirport Security for execution of the event.