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    Internal Documentation A Complete Guide - 2020 Edition
    Internal Documentation A Complete Guide - 2020 Edition
    Internal Documentation A Complete Guide - 2020 Edition
    Ebook217 pages1 hour

    Internal Documentation A Complete Guide - 2020 Edition

    By Gerardus Blokdyk

    ()

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    About this ebook

    Who will be responsible for documenting the Internal documentation requirements in detail? What defines best in class? What is something you believe that nearly no one agrees with you on? What are the timeframes required to resolve each of the issues/problems? How do you keep the momentum going?

    This one-of-a-kind Internal Documentation self-assessment will make you the assured Internal Documentation domain master by revealing just what you need to know to be fluent and ready for any Internal Documentation challenge.

    How do I reduce the effort in the Internal Documentation work to be done to get problems solved? How can I ensure that plans of action include every Internal Documentation task and that every Internal Documentation outcome is in place? How will I save time investigating strategic and tactical options and ensuring Internal Documentation costs are low? How can I deliver tailored Internal Documentation advice instantly with structured going-forward plans?

    There’s no better guide through these mind-expanding questions than acclaimed best-selling author Gerard Blokdyk. Blokdyk ensures all Internal Documentation essentials are covered, from every angle: the Internal Documentation self-assessment shows succinctly and clearly that what needs to be clarified to organize the required activities and processes so that Internal Documentation outcomes are achieved.

    Contains extensive criteria grounded in past and current successful projects and activities by experienced Internal Documentation practitioners. Their mastery, combined with the easy elegance of the self-assessment, provides its superior value to you in knowing how to ensure the outcome of any efforts in Internal Documentation are maximized with professional results.

    Your purchase includes access details to the Internal Documentation self-assessment dashboard download which gives you your dynamically prioritized projects-ready tool and shows you exactly what to do next. Your exclusive instant access details can be found in your book. You will receive the following contents with New and Updated specific criteria:

    - The latest quick edition of the book in PDF

    - The latest complete edition of the book in PDF, which criteria correspond to the criteria in...

    - The Self-Assessment Excel Dashboard

    - Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

    - In-depth and specific Internal Documentation Checklists

    - Project management checklists and templates to assist with implementation

    INCLUDES LIFETIME SELF ASSESSMENT UPDATES

    Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.

    LanguageEnglish
    Publisher5STARCooks
    Release dateMay 19, 2020
    ISBN9781867458173
    Internal Documentation A Complete Guide - 2020 Edition

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      Book preview

      Internal Documentation A Complete Guide - 2020 Edition - Gerardus Blokdyk

      Internal Documentation

      Complete Self-Assessment Guide

      The guidance in this Self-Assessment is based on Internal Documentation best practices and standards in business process architecture, design and quality management. The guidance is also based on the professional judgment of the individual collaborators listed in the Acknowledgments.

      Notice of rights

      You are licensed to use the Self-Assessment contents in your presentations and materials for internal use and customers without asking us - we are here to help.

      All rights reserved for the book itself: this book may not be reproduced or transmitted in any form by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher.

      The information in this book is distributed on an As Is basis without warranty. While every precaution has been taken in the preparation of he book, neither the author nor the publisher shall have any liability to any person or entity with respect to any loss or damage caused or alleged to be caused directly or indirectly by the instructions contained in this book or by the products described in it.

      Trademarks

      Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and the publisher was aware of a trademark claim, the designations appear as requested by the owner of the trademark. All other product names and services identified throughout this book are used in editorial fashion only and for the benefit of such companies with no intention of infringement of the trademark. No such use, or the use of any trade name, is intended to convey endorsement or other affiliation with this book.

      Copyright © by The Art of Service

      http://theartofservice.com

      service@theartofservice.com

      About The Art of Service

      The Art of Service, Business Process Architects since 2000, is dedicated to helping stakeholders achieve excellence.

      Defining, designing, creating, and implementing a process to solve a stakeholders challenge or meet an objective is the most valuable role… In EVERY group, company, organization and department.

      Unless you’re talking a one-time, single-use project, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions.

      Someone capable of asking the right questions and step back and say, ‘What are we really trying to accomplish here? And is there a different way to look at it?’

      With The Art of Service’s Standard Requirements Self-Assessments, we empower people who can do just that — whether their title is marketer, entrepreneur, manager, salesperson, consultant, Business Process Manager, executive assistant, IT Manager, CIO etc... —they are the people who rule the future. They are people who watch the process as it happens, and ask the right questions to make the process work better.

      Contact us when you need any support with this Self-Assessment and any help with templates, blue-prints and examples of standard documents you might need:

      http://theartofservice.com

      service@theartofservice.com

      Included Resources - how to access

      Included with your purchase of the book is the Internal Documentation Self-Assessment Spreadsheet Dashboard which contains all questions and Self-Assessment areas and auto-generates insights, graphs, and project RACI planning - all with examples to get you started right away.

      How? Simply send an email to

      access@theartofservice.com

      with this books’ title in the subject to get the Internal Documentation Self Assessment Tool right away.

      You will receive the following contents with New and Updated specific criteria:

      •The latest quick edition of the book in PDF

      •The latest complete edition of the book in PDF, which criteria correspond to the criteria in...

      •The Self-Assessment Excel Dashboard, and...

      •Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

      •In-depth specific Checklists covering the topic

      •Project management checklists and templates to assist with implementation

      INCLUDES LIFETIME SELF ASSESSMENT UPDATES

      Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.

      Get it now- you will be glad you did - do it now, before you forget.

      Send an email to access@theartofservice.com with this books’ title in the subject to get the Internal Documentation Self Assessment Tool right away.

      Purpose of this Self-Assessment

      This Self-Assessment has been developed to improve understanding of the requirements and elements of Internal Documentation, based on best practices and standards in business process architecture, design and quality management.

      It is designed to allow for a rapid Self-Assessment to determine how closely existing management practices and procedures correspond to the elements of the Self-Assessment.

      The criteria of requirements and elements of Internal Documentation have been rephrased in the format of a Self-Assessment questionnaire, with a seven-criterion scoring system, as explained in this document.

      In this format, even with limited background knowledge of Internal Documentation, a manager can quickly review existing operations to determine how they measure up to the standards. This in turn can serve as the starting point of a ‘gap analysis’ to identify management tools or system elements that might usefully be implemented in the organization to help improve overall performance.

      How to use the Self-Assessment

      On the following pages are a series of questions to identify to what extent your Internal Documentation initiative is complete in comparison to the requirements set in standards.

      To facilitate answering the questions, there is a space in front of each question to enter a score on a scale of ‘1’ to ‘5’.

      1 Strongly Disagree

      2 Disagree

      3 Neutral

      4 Agree

      5 Strongly Agree

      Read the question and rate it with the following in front of mind:

      ‘In my belief,

      the answer to this question is clearly defined’.

      There are two ways in which you can choose to interpret this statement;

      1.how aware are you that the answer to the question is clearly defined

      2.for more in-depth analysis you can choose to gather evidence and confirm the answer to the question. This obviously will take more time, most Self-Assessment users opt for the first way to interpret the question and dig deeper later on based on the outcome of the overall Self-Assessment.

      A score of ‘1’ would mean that the answer is not clear at all, where a ‘5’ would mean the answer is crystal clear and defined. Leave emtpy when the question is not applicable or you don’t want to answer it, you can skip it without affecting your score. Write your score in the space provided.

      After you have responded to all the appropriate statements in each section, compute your average score for that section, using the formula provided, and round to the nearest tenth. Then transfer to the corresponding spoke in the Internal Documentation Scorecard on the second next page of the Self-Assessment.

      Your completed Internal Documentation Scorecard will give you a clear presentation of which Internal Documentation areas need attention.

      Internal Documentation

      Scorecard Example

      Example of how the finalized Scorecard can look like:

      Internal Documentation

      Scorecard

      Your Scores:

      BEGINNING OF THE

      SELF-ASSESSMENT:

      Table of Contents

      About The Art of Service7

      Included Resources - how to access7

      Purpose of this Self-Assessment9

      How to use the Self-Assessment10

      Internal Documentation

      Scorecard Example12

      Internal Documentation

      Scorecard13

      BEGINNING OF THE

      SELF-ASSESSMENT:14

      CRITERION #1: RECOGNIZE15

      CRITERION #2: DEFINE:27

      CRITERION #3: MEASURE:43

      CRITERION #4: ANALYZE:58

      CRITERION #5: IMPROVE:74

      CRITERION #6: CONTROL:90

      CRITERION #7: SUSTAIN:102

      Internal Documentation and Managing Projects, Criteria for Project Managers:127

      1.0 Initiating Process Group: Internal Documentation128

      1.1 Project Charter: Internal Documentation130

      1.2 Stakeholder Register: Internal Documentation132

      1.3 Stakeholder Analysis Matrix: Internal Documentation133

      2.0 Planning Process Group: Internal Documentation135

      2.1 Project Management Plan: Internal Documentation138

      2.2 Scope Management Plan: Internal Documentation140

      2.3 Requirements Management Plan: Internal Documentation142

      2.4 Requirements Documentation: Internal Documentation144

      2.5 Requirements Traceability Matrix: Internal Documentation146

      2.6 Project Scope Statement: Internal Documentation148

      2.7 Assumption and Constraint Log: Internal Documentation150

      2.8 Work Breakdown Structure: Internal Documentation152

      2.9 WBS Dictionary: Internal Documentation154

      2.10 Schedule Management Plan: Internal Documentation157

      2.11 Activity List: Internal Documentation159

      2.12 Activity Attributes: Internal Documentation161

      2.13 Milestone List: Internal Documentation163

      2.14 Network Diagram: Internal Documentation165

      2.15 Activity Resource Requirements: Internal Documentation167

      2.16 Resource Breakdown Structure: Internal Documentation169

      2.17 Activity Duration Estimates: Internal Documentation171

      2.18 Duration Estimating Worksheet: Internal Documentation174

      2.19 Project Schedule: Internal Documentation176

      2.20 Cost Management Plan: Internal Documentation178

      2.21 Activity Cost Estimates: Internal Documentation180

      2.22 Cost Estimating Worksheet: Internal Documentation182

      2.23 Cost Baseline: Internal Documentation184

      2.24

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