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A DIVISION OF ROCKHURST
EDUCATION CENTER, INC.
Copyright 2007, Rockhurst University Continuing Education Center, Inc.
What You’ll Learn
1. Navigate rapidly through workbooks and worksheets with keystroke and mouse shortcuts 2. Keystroke shortcuts for entering dates and times 3. Flawless copy and data movement with the touch of a button 4. Tricks to creating numerical series without commands or typing 5. A single keystroke shortcut that instantly displays all your worksheet formulas 6. One simple function key that debugs your formulas 7. How to instantly locate all of a cell’s dependencies 8. Create eye-catching on-sheet charts and graphs in just two clicks 9. Select just visible data from a range containing hidden rows and columns 10. Increase or decrease values in a range without using formulas 11. Create special formulas to display numbers in thousands or millions 12. A simple dragging technique that turns formulas into values
Display up to 16 sheet names on a multi-sheet workbook Right-click the navigation arrows (located to the left of sheet names) to see a vertical listing of sheet names. Click one of these names to jump to that sheet.
Adjust the display of sheet names and the horizontal scroll bar Click and drag the vertical separator located between the sheet names and the horizontal scroll bar to see more sheet names. You can still use the scroll bar, even when it’s small.
Jump from one worksheet to the next (or previous) worksheet To jump to the next sheet (to the right as displayed in sheet tabs), press Ctrl + Page Down. To jump to the previous sheet (to the left as displayed in sheet tabs), press Ctrl + Page Up. Jump quickly from one workbook to another workbook Use either of these keystroke combinations: Ctrl + Tab or Ctrl + F6 Jump (move the active cell) to the upper left corner of the worksheet Ctrl + Home This action returns the active cell to A1, unless the Frozen Panes feature is active. Jump to the lower right corner of the worksheet Ctrl + End The lower right corner refers to the cell in the active part of the worksheet. Although there may have been data in the column and row of this cell, it might currently be empty. Use this shortcut to ensure there is currently no data below or to the right of this cell.
Select the range of occupied cells that surrounds the active cell Ctrl + asterisk (use the asterisk on the number keypad). for example A2400.Navigation Shortcuts. but you don’t want to copy any of the hidden data. press Ctrl + Shift + asterisk Ctrl + Period WTEXS1107 4 . located to the left of the Formula Bar. or Press the F5 function key. or Press Alt + Semicolon. Select only visible cells within a selected range 1. On laptop computers. Click Special. for example A2400. Click Visible cells only (one of the many options in the Go To Special dialog box) and then click OK. 3. Jump to any cell in the current worksheet Click the drop-down arrow in the Name Box. and press Enter. Type a cell address. Type a cell address. use this feature just after selecting the range. 2. Note: If you want to copy a range of cells that contains hidden rows or columns. Press F5. and press Enter. continued Jump to the edge of continuously occupied cells Ctrl + Arrow Key or Double-click the appropriate edge Insert a new worksheet Shift + F1 The new worksheet is inserted to the left of the current worksheet.
Release the left mouse button. not the entire worksheet. Select non-contiguous ranges To highlight unconnected ranges: 1. Repeat Steps 3 and 4 as needed. 4. continued Select the entire worksheet Click the box located to the left of column letters and above row numbers. select another range. 3. Press Ctrl + a Note: If the active cell is part of a range of cells that contains content. 2. Ctrl + a selects the surrounding cells. With the Ctrl key held down.Navigation Shortcuts. Select a range with the left mouse button. WTEXS1107 5 .
WTEXS1107 6 . Like snapshots. it will be entered. Note: Years entered as 00 through 29 are automatically entered as 21st century dates. To avoid confusion. into all of the selected cells. or 5/9/7 instead of 5/9/07. enter 12/13/7. 2. into all of the selected cells. as typed. Type the entry. they retain the date and time information that reflects when they were entered. either type 4-digit years. Select the cells. If you type a formula or function. values and text will be entered. Save a keystroke when entering dates in this decade Instead of entering 12/13/07. Enter the current date in a cell Ctrl + Semicolon Enter the current time in a cell Ctrl + Shift + Semicolon Both of the previous entries stay frozen. Press Ctrl + Enter. years 30–99 are automatically entered as 20th century dates. they do not change with the system clock. 3. relatively. as in 2/1/1929 or make sure that you display dates with 4-digit year formats.Data-Entry Techniques Make the same entry simultaneously in many cells at once 1.
• List times at any interval.Data-Entry Techniques. 1. 3. selecting both cells. • List the last day of every month: Enter two different last days of different months in adjacent cells. Enter dates in two adjacent cells.75 WTEXS1107 7 . Examples: • List all Fridays or alternate Fridays: Enter two different Friday dates in adjacent cells. • List the first day of each quarter: Enter two different first days of different quarters in adjacent cells. Select both cells. then dragging from the lower right corner of the selected cells: • List times at 15-minute intervals.5625 . 2. Drag from the lower right corner (the fill handle) of the selected cells into as many cells as needed.40625 . Create various types of time series by entering times in two adjacent cells.34375 . Time Entries Enter a time before noon as: Enter a time before noon as: Enter a time after noon as: Enter a time after noon as: 8:15 a 9:45 1:30 p 18:00 Displays as: 8:15 AM Displays as: 9:45 Displays as: 1:30 PM Displays as: 18:00 Stored as: Stored as: Stored as: Stored as: . continued Use AutoFill techniques for entering dates and times To create various types of date series.
• Right-drag the fill handle into the destination cells and release the mouse. rather than alphabetically. Once you have created a custom list. pressing Enter after typing each item. 4. • Select Fill Months from the menu. • Select Fill Weekdays from the menu. 2. type the items comprising the list. Create a monthly series using the same day for each month • Enter a date in a cell. • Right-drag the fill handle into the destination cells and release the mouse. then OK. continued Date fill shortcuts using the right mouse button Create a series of weekdays (no Saturdays or Sundays) • Enter a weekday date in a cell. Click the Add button. Select the Tools menu. Create your own AutoFill Series — create a Custom List 1. Click the Custom Lists tab. 3. or 1. Select the cells that contain a list. Start a numerical series of successive numbers with one cell entry 1. Select Options. Click the Import button. then OK.Data-Entry Techniques. Enter the starting number in the first cell. 2. Select Options. With the Ctrl key held down. 4. WTEXS1107 8 . You can also use a custom list to sort according to its order. you can start the list easily by typing one of its entries in a cell and then dragging the fill handle to enter others. 5. In the empty panel under List entries. 2. 3. 5. Click the Custom Lists tab. Select the Tools menu. drag the fill handle in the direction of the series.
press Alt + Enter whenever you want a line break to occur. this more readable display appears. continued Create a multi-line entry in a cell To make a long cell entry appear on multiple lines in the same cell. WTEXS1107 9 . Any time you edit. press Enter when finished. Control the movement of the active cell when entering data If you do not want the active cell to move when you finish typing. Note: When editing a long formula. press Ctrl + Enter. This is most useful when you want to type a formula and then copy it by dragging — you don’t want to have to re-position the active cell before copying. press Alt + Enter at intervals to re-display the formula in coherent pieces.Data-Entry Techniques.
like the one above. 4. Release the mouse before releasing the Ctrl key. Two fast ways to copy a range of cells These methods. use this method for rapid relocation: 1. Drag to the desired location. 2. Using the right mouse button. 4. click and drag to the desired destination. 2. Since Excel requires that worksheet names be unique within a workbook. the cell pointer becomes an arrow. 3. Select the cells you want to copy. the cell pointer becomes an arrow. the cell pointer becomes an arrow. the copy is named Sheet1(2). are not always practical if you need to copy a range across many rows or columns of a worksheet Method 1 – Ctrl + Drag 1. Click and drag to the destination while holding down the Ctrl key. Click and drag a sheet tab while holding down the Ctrl key. From the pop-up menu. The best way to copy a worksheet 1. You can place the copied sheet into the current workbook or any other open workbook. click Copy Here. WTEXS1107 10 . a new worksheet name is followed by a number inside parentheses. Method 2 – Right Drag 1. Release the mouse button before releasing the Ctrl key. 3. 2. Select the cells you want to copy. 2.Copy/Move/Paste Techniques The best way to move a range of cells Unless you need to move a range of cells across many rows or columns. Select the cells you want to move. 3. If you copy a worksheet named Sheet1. Click and drag to the destination. Point to any edge (but not the fill handle in the lower right corner) of the selected cells. 3. Point to any edge (but not the fill handle in the lower right corner) of the selected cells. Point to any edge (but not the fill handle in the lower right corner) of the selected cells.
1. Hold down the Shift key. 3. Method 2: Drag and drop with the right mouse button. Right-click and drag an edge of the range to where you wish to insert it. 1. WTEXS1107 11 . From the pop-up menu. Click the edge of the selection (the mouse pointer must look like an arrow).Copy/Move/Paste Techniquess. 2. Hold down the Ctrl and Shift keys. 3. Click the edge of the selection (the mouse pointer must look like an arrow). Drag the selection to the place between the two cells where you want to insert the information. when you release the mouse button. Method 2: Right-drag and drop. 3. Release the mouse first. 2. Select the data to be moved. 3. 4. 2. Release the mouse first. then the Shift key. Copy cells and insert them between cells in a column or row Method 1: Use drag and drop with the Ctrl and Shift keys. Use the right mouse button to get a shortcut menu as you drag and drop If you find it awkward to use the Ctrl or Shift keys as you copy and insert cell ranges. a shortcut menu displays a number of options that you can select from. Drag the selection to the point between the two cells where you want to insert the information. 4. From the pop-up menu. Select a range of cells you want to move and insert elsewhere. continued Move cells and insert them between cells in a column or row Method 1: Use drag and drop with the Shift key. then the Ctrl and Shift keys. select Shift Down and Move to insert the data. Select a range of cells you want to copy and insert elsewhere. drag edges of selected ranges with the right mouse button instead. Select the data to be copied. 5. 2. select Shift Down and Copy to insert the data. 1. 5. 1. Right-click and drag an edge of the range to where you wish to insert it.
if you want to average the contents of Column D. are displayed. Display all formulas (instead of results) in the current worksheet Use Ctrl + tilde • All column widths are doubled when formulas are displayed. you can click the column letter heading. row reference is not — as in $B7 4. • Formulas and functions. Mixed — column reference is not absolute. press it again and the screen display returns to normal. For example. Change a cell address to an absolute or mixed reference In a formula or function. apply a color background to remind yourself which cells have formulas. • All other cells containing values and text display the same content but left-aligned. Click Formulas. You don’t need to adjust this kind of reference to take into account data entries or deletions that change the number of cells with data. click the row number or column letter when writing the formula. wherever present. Select a single cell. Absolute — as in $B$7 2. Tip: While these cells are highlighted. 2. Click Special. Select all cells in the current worksheet containing formulas 1. or within the cell address and then pressing the F4 key. If you continue to press the F4 key. Ctrl + ~ is a toggle switch. then OK. 3. regardless of how many cells in the column contain values. the cell address will cycle through four variations: 1. Press F5. after.Formula Shortcuts Use an entire row or entire column reference in a formula If you want a formula to refer to an entire row or entire column. Mixed — column reference is absolute. convert a cell address to an absolute or mixed reference by clicking immediately before. 4. row reference is — as in B$7 3. create this formula: =AVERAGE(D:D) Instead of typing D:D. Relative — as in B7 Ctrl + ~ WTEXS1107 12 .
double-click the lower right corner (the fill handle) of the cell. 3. Select cells to be converted. Excel extends the series based on consecutively filled cells in the adjacent column to the right.Formula Shortcuts. Click the Copy toolbar button. continued Copy a cell entry down a column without dragging When you enter data in a cell immediately adjacent to a column of entries. After you enter the cell contents. If your cell entry (such as a month or weekday) is recognized by the AutoFill feature. Quickly convert a range of formula cells to cells containing values 1. you can copy the entry (formula. Alternate Method With Toolbar Buttons 1. If there’s no data in the column to the left. the remaining cells will be filled with the extended series. value. 2. Right-drag a selected range of cells in any direction (allow the image of the border of the cells to appear as if you are moving the cells) and then back on to the current location of the selected cells. 2. From the pop-up menu. There is no corresponding capability to copy an entry across a row. click Copy Here as Values Only. Note: This action will copy data down a column until there is an empty cell in the adjacent column. or text) downward to fill as many consecutive cells as are in the immediate visible column to the left. Click the drop-down arrow on the Paste toolbar button and select Values. WTEXS1107 13 .
Then press F9 to convert to a value only the selected part of the formula. 3.1 (for a 10% increase). WTEXS1107 14 . count nums (number of cells with value. Rightclick on this part of the screen to get a list of other kinds of totals: average.. 3. continued Evaluate a formula by converting part of it to a value While editing a formula. or formulas). Click the Copy button. Note: If you select a portion of a formula that cannot be evaluated and then press F9. you may get an error message indicating an error in your formula. Select the cells to be changed. select a cell address or a portion of a formula. a total for the cells appears at the bottom of the screen on the right side of the status bar. 5. Press Esc instead of Enter to retain the formula. To increase the value of all cells in a range by the same percentage: 1. 2. min (the lowest value). 2. and sum. functions. 5. 4. Click the Add button and click OK. or formula entries). count (number of cells with entries). Right-click the selected cells and click Paste Special. function. Type 1. or 1. max (the highest value). Use AutoCalculate for quick verification Any time you select two or more cells (containing values. Right-click the selected cells and click Paste Special. Increase all cells in a range by the same amount or percentage without using a formula To increase the value of all cells in a range by the same amount: 1. etc. press Esc and start over.15 (for 15%). Click the Copy button. Select the cells to be changed. Enter the increment into an empty cell. Click the Multiply button and click OK.Formula Shortcuts. 4. into an empty cell.
=PROPER(address) A 1 END OF MONTH B =PROPER(A1) Result in B1 End Of Month WTEXS1107 15 . and extra embedded spaces removed. continued Use the TRIM function to clean out unwanted spaces in text cells This function returns the contents of a cell with all trailing. beginning. Single spaces between words are assumed to be desired. =TRIM(address) A 1 War and B Peace =TRIM(A1) Result in B1 War and Peace The PROPER function This function returns the contents of a cell with the first letter of each word capitalized and the remaining letters in lowercase form.Formula Shortcuts.
slightly different than the comma toolbar button. and hyphens when entering phone numbers. 5. Select Cells. 4. 3. Click the Format menu. but without the $ symbol. select the data entry range and format it as follows. Click Social Security number or Phone number. Negatives are formatted in red and enclosed in parentheses. spaces. 2. which puts the $ on the left side of the cell. 1. WTEXS1107 16 .Formatting Shortcuts Format cells as currency with two decimal places Ctrl + Shift + $ This format places the $ to the immediate left of the value. as in 17-Dec-07. before entering the data. Negative numbers are displayed in black with a leading minus sign. and there’s no need to type parentheses. Click the Number tab. The $ toolbar button actually applies the Accounting format (even though the tool tip indicates Currency). Column K – Ctrl + Shift + $ Column L – The $ button Format cells as a number with two decimal places Ctrl + Shift + ! Similar to the previous format. Click Special. In either case. Equivalent to number format Column K – Ctrl + Shift + ! Column L – The Comma toolbar button Format cells as dates Ctrl + Shift + # This shortcut uses the format d-mmm-yy. Format cells as times Ctrl + Shift + @ uses the format h:mm AM/PM as in 9:43 PM Format cells containing Social Security numbers or phone numbers Don’t bother typing the hyphens when entering Social Security numbers. as appropriate.
This format fits the form [h]:mm:ss. WTEXS1107 17 . Click the Custom category. This display includes hours. if you don’t need to see seconds. Select the format: 37:30:55. Adjust with the following steps: 1. the result may appear incorrectly unless you use the special format for hours over 24.Formatting Shortcuts. adjust the display to [h]:mm and click OK. minutes. 2. select the rows individually using the Ctrl key before pressing the button. Click the Format menu. and in the Custom box. 3. press this toolbar button: To perform this action on more than one row at a time. 4. then click Cells and then the Number tab. and seconds. continued Center data while merging cells After selecting cells in which to center data. Click the Time category. then. Tabulate the sum of hours when they exceed 24 — a special format If you need to add cells containing time entries.
continued Add flair with angled text Although you can angle text using the Format Cells Alignment command sequence. 3. Three of the angled text options in the Format menu are shown to the right. 4. Click one of the entries in the Categories panel. WTEXS1107 18 . a one-time toolbar adjustment makes angled text options readily available. 1. 2. Right-click any toolbar button and select Customize. Click the Commands tab.Formatting Shortcuts. Click and drag a toolbar button from the Commands panel to any location on any visible toolbar.
Select the entire worksheet by clicking just to the left of column letters and just above the row numbers. click (with either mouse button) Hide. Select Insert from the shortcut menu. If columns or rows are already selected. 3. Close all open workbooks With the Shift key held down. WTEXS1107 19 . Select Insert from the shortcut menu. you can insert a new columns or rows: Ctrl + Plus Sign (Use the plus sign on the number keypad. Right-click on the selection. then. If columns or rows are already selected.) Quickly insert rows at a number of different locations 1. then Close All. click (with either mouse button) Unhide. or click the row number (just below where you want the new row). Restore all hidden rows or all hidden columns 1. Select two columns surrounding a hidden column or two rows surrounding a hidden row. Hold down the Ctrl key as you click different row numbers. 2. Quickly delete columns or rows Right-click the column letter or row number and click (with either mouse button) Delete. 2. Restore a hidden row or column 1. click the File menu.Operational Shortcuts Quickly insert columns or rows 1. Right-click any selected row (to activate the shortcut menu).) Hide a row or column Right-click the column letter or row number of the column or row you wish to hide. from the pop-up menu. 3. Right-click the column letter (just to the right of where you want the new column). you can delete them if you press: Ctrl + Minus Sign (Use the minus sign on the number keypad. 2. From the pop-up menu. 2. Double-click the vertical line between any two column letters or the horizontal line between any two row numbers.
Change the effect of a toolbar button using the Shift key Some toolbar buttons can serve dual functions. 4. Category Formatting Formatting Formatting Formatting Standard Standard Standard Edit Edit Edit WTEXS1107 Button Increase Indent Increase Decimal Left Align Underline Sort Ascending Print Open Insert a column Insert a row Paste Formats 20 Opposite Button Decrease Indent Decrease Decimal Right Align Double Underline Sort Descending Print preview Save As Delete a column Delete a row Paste Values . Remove a toolbar button Hold down the Alt key as you drag the button onto the worksheet. use the Shift key when pointing and clicking on the following tools to get a different effect. Click the Commands tab. 3. Each of the tools below has an opposite function. Click one of the entries in the Categories panel. Click and drag a toolbar button from the Commands panel to any location on any visible toolbar. Right-click any toolbar button and select Customize.Toolbar Tips Add a toolbar button to any visible toolbar 1. Some of the many available buttons in the Format category are shown to the right. 2.
Click the Finish button in Step 1 of the Wizard. With the Shift key held down. 2. even though the data it’s based on changes. Right-click at another location and then click Paste. Click OK in the Copy Picture dialog box. Create a chart quickly on the current worksheet 1. 2. Press F11. 4. click the Edit menu and then click Copy Picture. 3. Convert a chart into a static chart Sometimes you want a chart to remain the same. 3. 2. Take these steps to “freeze” a chart: 1. WTEXS1107 21 . Select the data to appear in your chart. Click the Chart Wizard button. Select the data to appear in your chart.Charting Tips Create a chart instantly on another sheet 1. Select the chart.
3. These columns act as a receiving area once the data is split. When the dragged border outline appears on the destination sheet. 1. Click Text to Columns. Click various field headings in the Data preview panel and use settings from the Column Data format portion of the dialog box. Click the Data menu. If no single or multiple set of delimiter buttons improves the Data preview. 8. release the Alt key. Select the cells in a column that you want to convert. 4. Check and uncheck the various delimiter check boxes until the Data preview panel appears to be splitting the text properly. this feature might not work on the selected data. WTEXS1107 22 . In Step 1 of the Convert Text to Columns Wizard. Point to any edge of the selected cells. 3. click the Delimited button. be sure to release the mouse button before releasing the Ctrl key. 2. Move/copy a cell range to another worksheet in the same workbook 1. the cell pointer becomes an arrow.Other Tips Split a column of text cells into multiple column entries If a column contains data entries that should have been in multiple columns. Insert a few empty columns to the right of the column you need to convert. you might be able to split the data using the Text to Columns feature. Hold down the Alt key and drag onto the destination sheet tab (to copy the range. you must also use the Alt key). Continue dragging to the desired cells on the destination sheet. if you are copying. Click Next. Click Next to proceed to Step 3. 5. 4. Select the cells you want to move/copy. 10. 9. 7. 2. Don’t forget to use the vertical scroll bar to view other rows of your data. 5. 6. Click Finish.
type: =MOD(ROW(A1). 5.5)=0. Click the Format button. 7. 10 for every tenth row. Select a color (a lighter color is best). continued Add a color background to every fifth row in a range 1. In the panel to the right of Formula Is.Other Tips. Click OK. 2. Note: Substitute the number 3 for the number 5 in the formula to add color to every third row. Conditional Formatting. etc. WTEXS1107 23 . use 4 for every fourth row. Select a range (use Ctrl + a if you want the format applied to the entire worksheet). 3. 4. Activate the command Format. Click the Patterns tab. 6. 8. Click the drop arrow next to Cell Value Is and select Formula Is.
call Customer Service at 1-800-258-7246.Recommended Resources CD-ROMs Microsoft® Office® 2003 (17-CD set) Microsoft® Office® XP Pro (15-CD set) Now This Is Art (Clip art) Office® XP Integration (3-CD set) Office® 2000 Macros Books Access® 2003 Bible Excel® 2003 Bible Excel® 2003 Formulas Excel® 2002 Power Programming with VBA Outlook® 2003 Bible PowerPoint® 2003 Bible Word® 2003 Bible DVDs Digital Juice 2. or visit our Web site at www.NationalSeminarsTraining.com WTEXS1107 24 .0 To order resources.
You are a valued customer and to say “thank you. We believe you’ll find it helpful as a job aid or to further your knowledge beyond today’s broadcast.” we have included the following as a bonus for you.Bonus Materials Dear Customer. Susan Enyeart Director. Curriculum Development . Thank you.
Rockhurst University Continuing Education Center. AND OTHER PRODUCTIVITY TIPS PRESENTED BY ROCKHURST AUDIO CONFERENCE SERIES. A DIVISION OF ROCKHURST UNIVERSITY CONTINUING EDUCATION CENTER. Inc.Bonus Materials: MICROSOFT® EXCEL® KEYSTROKE SHORTCUTS. . FUNCTION KEYS. INC. 1007 Copyright 2007.
and copy a selection Copy the selection Paste the selection Cut the selection Insert new row/column above/left of selected row/column Delete currently selected row(s) or column(s) Ctrl+c Ctrl+v Ctrl+x Ctrl+Plus Sign Ctrl+ Minus Sign Ctrl+z or Alt+Bksp Ctrl+y or F4 Shift+F10 F10 or Alt Ctrl+k Ctrl+o (the letter o) Ctrl+s Ctrl+n Shift+F11 Alt+Enter Shift+F2 Ctrl+Enter WTEXS1107 27 . delete.Excel Keystroke Shortcuts Entering data Start a new line in the same cell Create or edit a cell comment Fill the selected cell range with the current entry — keep current cell active Menus Undo the last action Repeat the last command action Show a shortcut menu Make the menu bar active Enter a hyperlink Activate the File Open dialog box Activate the File Save As dialog box Open a new workbook Insert a new worksheet to the left of the current worksheet Insert.
minus before negatives Apply currency format. 9-Aug-06 Increase indent Decrease indent Apply the outline border Remove all borders Apply or remove bold formatting Apply or remove italic formatting Apply or remove an underline Apply or remove strikethrough formatting Display the Format Style command dialog box Display the Format Cells command dialog box Hide rows of the selected range or active cell Unhide rows Hide columns of the selected range or active cell Unhide columns Toggle display of outline numbers and symbols Ctrl+Shift+ ~ (tilde) Ctrl+Shift+ ! Ctrl+Shift+ $ Ctrl+Shift+ % Ctrl+Shift+ ^ Ctrl+Shift+ @ Ctrl+Shift+ # Ctrl+Alt+Tab Ctrl+Alt+Shift+Tab Ctrl+Shift+& Ctrl+Shift+_ Ctrl+b or Ctrl+2 Ctrl+I or Ctrl+3 Ctrl+u or Ctrl+4 Ctrl+5 Alt+' (apostrophe) Ctrl+1 Ctrl+9 Ctrl+Shift+9 Ctrl+0 (zero) Ctrl+Shift+0 (zero) Ctrl+8 WTEXS1107 28 . 2 decimals.Excel Keystroke Shortcuts. continued Formatting data Apply general number format Apply number format. 2 decimal places (negatives in parentheses) Apply percentage format with no decimal places Apply exponential number format with two decimal places Apply time format with AM/PM as in 5:43 PM Apply date format (d-mm-yy). i.e. commas.
ClipArt. continued Move and scroll on a worksheet or workbook Move to the upper left corner of the current worksheet Move the active cell to the lower right corner of worksheet Move to the next sheet in the workbook Move to the previous sheet in the workbook Move down one screen Move up one screen Move one screen to the right Move one screen to the left Move to the edge of data in the current column or row Move between unlocked cells on a protected worksheet Move to Column A in the current row Move to the next workbook or window Display the Print command (File menu) Scroll to display the active cell Move to the next pane or previous pane Move to the previous workbook or window Charting and graphical features Create a chart on a new sheet based on the selected range Select the next or previous group of items in a chart Select the next or previous item within a chart series Duplicate a selected object (picture.) F11 é or ê è or ç Ctrl+d Ctrl+Home Ctrl+End Ctrl+Page Down Ctrl+Page Up Page Down Page Up Alt+Page Down Alt+Page Up Ctrl+ Arrow key Tab Home Ctrl+F6 or Ctrl+Tab Ctrl+p Ctrl+Backspace F6 or Shift+F6 Ctrl+Shift+F6 or Ctrl+Shift+Tab WTEXS1107 29 .Excel Keystroke Shortcuts. WordArt. etc.
select only the active cell Extend the selection down one screen Extend the selection up one screen With an object selected.Excel Keystroke Shortcuts. objects. select all objects on a sheet Alternate hiding/displaying objects and displaying object placeholders Show or hide the standard toolbar Show or hide outlining symbols and outlining panel Shift+ Arrow key Ctrl+Shift+Home Ctrl+Spacebar Shift+Spacebar Ctrl+a Shift+Backspace Shift+Page Down Shift+Page Up Ctrl+Shift+Spacebar Ctrl+6 Ctrl+7 Ctrl+8 Enter Shift+Enter Ctrl+Enter Ctrl+period Ctrl+Alt+ è Ctrl+Alt+ç WTEXS1107 30 . columns. but keep active cell in place Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections Select cells. rows. or display features in worksheets Extend the selection by one cell Extend the selection to the beginning of the worksheet Select the entire column Select the entire row Select the entire worksheet If multiple cells are selected. continued Move within a selection Move downward Move upward Complete current cell entry.
also used in Data Validation lists Toggle between absolute. and mixed address designation Select cells with special characteristics Select only visible cells in the current selection Select all cells that are directly dependent on the active cell Select all cells in any way dependent on the active cell Select cells that directly contribute to the active cell's result Select all cells that contribute to the active cell's result Select current region (range enclosed by blank rows & columns) around active cell Select all cells with comments Alt+. (semicolon) Ctrl+ ~ (tilde) Ctrl+Shift+" (quote) Ctrl+' (apostrophe) Ctrl+F3 F9 Shift+F9 Alt+Down Arrow F4 WTEXS1107 31 . relative. (semicolon) Ctrl+Shift+.Excel Keystroke Shortcuts. (semicolon) Ctrl+[ Ctrl+Shift+[ Ctrl+] Ctrl+Shift+] Ctrl+Shift+ asterisk Ctrl+Shift+o (letter o) Alt+= (equal sign) Ctrl+. continued Working in cells or in the formula bar Insert the AutoSum formula Enter the current date Enter the current time Alternate displaying cell values and displaying cell formulas Copy the value from cell above active cell into active cell Copy a formula from cell above active cell into active cell Define a name Calculate all sheets in all open workbooks Calculate the active worksheet Display AutoComplete list.
show function arguments Move edit cursor to the beginning (left side) of the edit line Move edit cursor to the end (right side) of the edit line Paste a name into a formula Enter a formula as an array formula Convert the highlighted portion of a formula to its current value Windows and dialog boxes Switch to the next program Show the Windows Start menu Close the active workbook window Restore the active workbook window Switch to the next workbook window Switch to the previous workbook window Minimize the workbook window to an icon Maximize or restore the workbook window Exit from Excel Alt+Tab Ctrl+Esc Ctrl+w or Ctrl+F4 Ctrl+F5 Ctrl+F6 Ctrl+Shift+F6 Ctrl+F9 Ctrl+F10 Alt+F4 F2 Ctrl+Delete Ctrl+è or ç Ctrl+Shift+a Home End F3 Ctrl+Shift+Enter F9 WTEXS1107 32 . continued Editing data Edit the active cell Delete text to the end of the edit line Move edit cursor one word to left or right After typing a function name.Excel Keystroke Shortcuts.
0 macro sheet Visual Basic left of the Editor current one File Save command File Open command 33 F12 File Save As command WTEXS1107 File Print command .Excel Function Keys Function Keys in Excel Shift F1 Display Help or the Office Assistant F2 Edit the active cell F3 Paste a name into a formula F4 Repeat last action. if open Move to the previous workbook window F7 Spell check F8 Extend a selection F9 Calculate all Calculate the Minimize the sheets in all active worksheet workbook open workbooks F10 Make the menu bar active Display a shortcut menu Maximize or restore the workbook window F11 Create a chart on a new sheet Insert a new Insert an Excel Display the worksheet to the 4. apply abs/rel status F5 Edit Go To command F6 Move to the next pane Activates the What’s This pointer Enter or edit a cell comment Paste a function into a formula Repeat the last Find Next command Define a name Ctrl Alt Create a chart on a new sheet (same as F11) File Save As Command (same as F12) Create names from row/ column labels File Exit command Edit Find search backward from last Ctrl+Shift File Close command Display the Find Restore the dialog box window size Move to the previous pane Move to the next workbook window Move the window Add to the selection Resize the window Display the Macro dialog box Jump to VB editor.
etc. 5.Excel Productivity Tips Other Time-Saving Techniques 1. Hold down the Ctrl key as you roll the mouse wheel — zoom in 15% increments.) with cell boundaries — press Alt as you drag edge. then Finish to get a chart next to the data. 9. 6. Right-click sheet navigation arrows to see up to 16 sheet names. Double-click a cell edge to move an active cell to the end of data in any direction. hold Shift as you click the File menu. 10. type an address. To paste values from a selected range. Press F5. To enter the same data in a selected range — type an entry and press Ctrl+Enter. 2. Align edges of an object (picture. click the Chart Wizard button. Select a range. Double-click the fill handle to copy data or formula down a column. To move/copy a range. 7. right-drag its border and select Copy here as Values Only. ClipArt. 4. WTEXS1107 34 . 3. and press Enter to jump to any cell. 8. right-drag the selection border — menu appears when you release mouse. 11. To close all open workbooks. then Close All.
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