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Questionnaire For Inventory Management

This document contains a questionnaire about inventory management processes. It asks questions about purchasing and receiving managers, supplier information, purchase order processes, the inventory management system software, inventory tracking and ordering methods, security controls, supplier setup and approval, receiving procedures, and reconciliation activities. The questions are aimed at understanding the existing inventory management workflows and controls.

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vikram
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3K views3 pages

Questionnaire For Inventory Management

This document contains a questionnaire about inventory management processes. It asks questions about purchasing and receiving managers, supplier information, purchase order processes, the inventory management system software, inventory tracking and ordering methods, security controls, supplier setup and approval, receiving procedures, and reconciliation activities. The questions are aimed at understanding the existing inventory management workflows and controls.

Uploaded by

vikram
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
  • Sample Questionnaire for Inventory Management: Poses questions regarding inventory management responsibilities, inactive suppliers, and electronic transmission of orders.
  • System and Inventory Management: Inquiries into access controls within the system, interaction with the General Ledger, and software used for inventory management.
  • Suppliers, Receiving, and Reconciliation: Covers access to supplier setups, invoicing, and reconciliation processes at month-end.

Sample Questionnaire for Inventory Management

1.Who is the manager responsible for Purchasing and Receiving?


2.What percentage of suppliers transmit invoices electronically?
3.How many active suppliers are there in the supplier master file?
4.How many inactive suppliers are there in the supplier master file?
Purchase Orders:
1.Is there a formal process for purchasing Inventory?
2.Is a purchase order (PO) process established?
3.Is there an approval process when requesting a PO?
4.How are POs distributed to Approvers & then distributed to
Accounting?
5.How many POs are issued each month?
6.What percentage of POs are transmitted electronically?
7.If there is no PO process, how are items ordered and approved?
8.Who can order materials?
9.Who approves the order?

System:
1.Are there any access controls in the PO Module of the system?
2.Does the inventory system directly interface with the General Ledger
(G/L)?
3.What kind of software do you use for inventory Management?
Inventory:
1.What method to you use ?
a) LIFO
b) FIFO
c) SEFO
d) b & c
2.Who tracks inventory availability?
3.Who manages inventory, and how do they manage inventory
surplus?
4.What happens to damaged and stolen inventory?
5.What is the process for alerting the purchasing agent that more
inventory should be ordered?
6.Is there a feature within the inventory system that alerts the user
if inventory levels are below or above to a significant level of
inventory ?
7.What kind of security is maintained for the stores?

Suppliers:
1.Who has access to set up suppliers?
2.Who chooses and approves new suppliers?
3.What is the process for suppliers that are no longer used?
4.Is there an approved supplier list?
Receiving:
1.Does somebody match the invoice to the purchase order to the
document? If so, who?
2.If there is a discrepancy between amount received and amount
ordered, what is the process for recorder?
3.What are the security controls at the warehouse where the goods are
received?
4.Who enters received amounts into the system?
Reconciliation:
1.Does anybody reconcile the open Purchase Orders at the end of a
month?
2.Do you perform analytics on inventory balances between periods?
3.If so, what variation analytics are performed and who performs this?
4.How often do you have inventory counts?

Sample Questionnaire for Inventory Management 1.Who is the manager responsible for Purchasing and Receiving? 2.What percentag
System: 1.Are there any access controls in the PO Module of the system? 2.Does the inventory system directly interface with t
Suppliers: 1.Who has access to set up suppliers? 2.Who chooses and approves new suppliers? 3.What is the process for supplie

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