CHANGE MANAGEMENT PLAN
1. INTRODUCTION
1.1 PURPOSE OF THE CHANGE MANAGEMENT PLAN
The change management plan helps to record and keep track of the changes in the project and
is usually done during the planning phase of the project. The main audience of the change
management plan are project manager, project sponsor, team members and senior
management.
2. CHANGE MANAGEMENT PROCESS
The Change Management process establishes an orderly and effective procedure for tracking the
submission, coordination, review, evaluation, categorization, and approval for release of all
changes to the project’s baselines.
2.1 CHANGE REQUEST PROCESS FLOW
Step Description
Generate CR A submitter completes a CR Form and sends the completed form to the
Change Manager
Log CR Status The Change Manager enters the CR into the CR Log. The CR’s status is
updated throughout the CR process as needed.
Evaluate CR Project personnel review the CR and provide an estimated level of effort
to process, and develop a proposed solution for the suggested change
Authorize Approval to move forward with incorporating the suggested change into
the project/product
Implement If approved, make the necessary adjustments to carry out the requested
change and communicate CR status to the submitter and other
stakeholders
2.2 CHANGE REQUEST FORM AND CHANGE MANAGEMENT LOG
The change log is a form which usually contains all the changes that are made to the project.
The important columns that are to be present in the change log are,
Change Number Change approved date
Change type Impact description
Change description Status
Requestor Actions required
Change assigned to Priority of the change
Change submission date
A change log is shown in the below table.
Change Date Date
Change description Requestor Assigned to Impact description
No. submitted approved
Marketing activities has to be
Postpone grand
changed for new opening date and
opening date as the
the special guest may get affected
building contract for
AT01 Arvind Jojo Kaveesh 10/10/2019 12/10/2019 and he/she may not be available if
designing have
date is not available. Also stocking of
extended the date for
clothes increases after vendor
completion
delivery.
Change of cloth
vendor is required as Cost estimate, resources and vendor
AT02 the price quoted by Harshini Krishnanand 20/10/2019 26/10/2019 selection process should be repeated
the vendor initially is from initial stage
increased
New additional
vendor for
Cost estimate, new vendor selection/
AT03 accomodating the Anjana Krishnanand 6/1/2020 8/1/2020
new requirements to old vendor
trend changes
occassionally
Actions
Change type required
Status Priority
Scope Time Cost Document change
Schedule has
to be Cost estimate increase Once the change control
changed for marketing and also board has approved , Update
-
because of for inventory storage document changes has to Work in the High
delay in cost. done within 2 working days. progress project
opening schedule
Delay in Change
Scope
delivery of contol
statement Once the change control
clothes, board
for the new Cost increases for the board has approved ,
hence Open should Medium
vendor has search of new vendor. document changes has to
schedule has approve
to be done within 2 working days.
to be the
included
changed changes
Schedule Change
change in control
Display changes
procuring board
according to trend ( eg:
clothes from Open should
96 movie-yellow dress Once the change control
new vendor, approve
all over the store). And board has approved ,
- and the trend the Medium
vendor cost Is high as document changes has to
changes are changes
the clothes are done within 2 working days.
usually only
required in very fast
short term
manner.
and
occassional
2.3 EVALUATING AND AUTHORIZING CHANGE REQUEST
Change requests are evaluated based on the change priority, as follows.
High Should be addressed within 2 to 3 working days
Medium Should be addressed within 2 weeks
Low Should be addressed with 4 weeks
Change requests are evaluate and assigned one or more of the following change types.
Type Description
Scope Change affecting scope
Time Change affecting time
Duration Change affecting duration
Cost Change affecting cost
Resources Change affecting resources
Deliverables Change affecting deliverables
Product Change affecting product
Processes Change affecting process
Quality Change affecting quality
Change requests are evaluated and assigned one of the following status types.
Status Description
Open Entered/Open but not yet approved or assigned
Work in CR approved, assigned, and work is progressing
Progress
In Review CR work is completed and in final review prior to testing
Testing CR work has been reviewed and is being tested
Closed CR work is complete, has passed all tests, and updates have been
released.
2.3.1 CHANGE CONTROL BOARD
A Change Control Board (CCB) is a formally constituted group of stakeholders responsible
for approving or rejecting changes to the project baselines. This group may meet on a
predefined schedule or on an as needed basis. The table below provides a brief description
of personnel acting as the Change Control Board (CCB) and their role/level of authority
within that group.
Role Name Contact Description
Project Harshini +91 xxxxxxxxxx Takes care of any changes in the
Manager project schedule and budgeting
and has the authority to approve
changes.
Project Arun +91 xxxxxxxxxx Takes care of any changes in
Coordinator scope and resources and has the
authority to submit changes.
Director Karthik +91 xxxxxxxxxx Takes care of any changes in the
deliverables and has the
authority to submit changes.
Project sponsor Hari +91 xxxxxxxxxx Takes care of any changes in cost
and has the authority to approve
any changes till 5 lakhs.
