UDE2008

INTRODUCTION TO BUSINESS AND PROFESSIONAL WRITING

Session/Semester: 2020/2021-3

Coursework
Individual Assignment 2
Component

Learning
3 (Describe the formats of common genres of business and
Outcome(s)
professional writing in organizations)
Assessed

Weighting (%) 5%

Assignment
MEMO
Title

Release Date Week 1

Submission
Week 8
Deadline

To Be Handed
During class
At

1
 ASSIGNMENT BRIEF
1. BACKGROUND

This is an individual assignment assessing on Learning Outcome 3, where students need to

write a memo for a given situation.

This assessment is designed to test your application of the concept of business writing into a
real-life organization/business. Mainly:

 To stress that different writing purposes and audiences require you to employ
different organizing plans.
 Ability to address a problem that has come to the attention of management.

2. DETAILS OF ASSIGNMENT TASK

Memo is an informal written brief, note, record, reminder, or summary used as a means of
communication, or to outline the terms of an agreement in its draft-stage.

Therefore, you are required to write a properly formatted and professional memo according
to the given situation below:
1. You are the project manager at the construction company of XYZ Engineering.
The current policy in your office states that contract employees must pass a pre-
employment drug screening before being hired permanently. After that, there are no
tests unless you or one of your job supervisors has reason to suspect that an employee
is under the influence of drugs on the job.

2. During a daily safety committee inspection for ABC Company, you discover that several
fire doors are open (they are supposed to be kept closed at all times). You discussed the
issue with Remy Ramon, the foreman in charge of that area but he refused to rectify the
problem. Write a memo to John Corner, the Vice President who supervises the safety
committee. Explain the situation and specify what action should be taken.

3. You work for Vibrant Agency as the Public Relations Director. Write a memo to all the
employees at your company telling them about an upcoming company Family Day. The
event will be held on Saturday, August 20, 2021 at Forest View Park. You will decide
what activities to include.

4. Write a memo from Mdm. Sharon Kaur (the Head of Students’ Council) in High School of
Bukit Nenas, to all parents explaining the new dress code that will be effectively start on
January 2021. NOTE: you are going to create the dress code. Be specific and be creative,
but also be appropriate. Make sure you include an explanation for the new dress code
procedures, and remember that you are writing FROM Mdm. Sharon Kaur perspective.

2
5. You are an administrative assistant. You want to tell 10 people about an upcoming
computer training seminar. You are attaching a brochure about the seminar from the
presenter, but you also need to inform them of the following:
• What the training is for
• Who the presenter is, including a brief statement about his/her background
• Where the training will be held, including the date and time
• Whether or not parking is available
• Whether or not lunch and/or any refreshments will be served

6. You are the office manager and want to remind everyone to clean up after themselves
in the lunchroom. There was recently an infestation of cockroaches. The building has
since been fumigated but you still require the cooperation of staff to prevent a re-
infestation.
State the purpose of the memo, your reason(s) for sending it (i.e. the kind of behavior
you have noticed) and what actions you want taken.