BSC for Comparing Hospital Performance in China and Japan
BSC for Comparing Hospital Performance in China and Japan
[Link]/[Link]
Using BSC to
Using the balanced scorecard to measure hospital
measure Chinese and Japanese performance
hospital performance
339
Xiao-yun Chen
Finance Department, China-Japan Friendship Hospital, Beijing,
People’s Republic of China
Kazunobu Yamauchi and Ken Kato
Department of Medical Information and Management Science,
Graduate School of Medicine, Nagoya University, Nagoya, Japan, and
Akio Nishimura and Katuski Ito
Graduate School of Medicine, Nagoya University, Nagoya, Japan
Abstract
Purpose – The objective of the paper is to confirm the feasibility and value of using the balanced
scorecard (BSC) to measure performance in two hospitals in different countries.
Design/methodology/approach – One hospital from China and another from Japan were chosen
and key indicators were selected according to the BSC framework. A comparative hospital
performance measurement model was set up using the BSC framework to comprehensively compare
hospital performance in two countries.
Findings – The BSC was found to be effective for underlining existing problems and identifying
opportunities for improvements. The BSC also revealed the hospitals’ contribution to performance
improvement of each country’s total health system.
Research limitations/implications – Hospital performance comparisons between countries using
the BSC depend on the selection of feasible and appropriate key performance indicators, which is
occasionally limited by data collection problems.
Originality/value – The first use of the BSC to compare hospital performance between China and
Japan shows benefits that not only suggests performance improvements in individual hospitals but
also reveals effective health factors allowing implementation of valid national health policies.
Keywords Balanced scorecard, Hospitals, Performance measurement (quality), China, Japan
Paper type Research paper
Introduction
Some healthcare providers are adopting multi-dimensional performance assessment
systems to help them achieve their missions. The balanced scorecard (BSC) is
increasingly being used as one such system, notably as an expanded set of
performance indicators. Two large-scale efforts have recently been undertaken in
Canada and the US that used BSC as a framework for comparing performance between
services and identifying areas for improvement (Zelman et al., 2003). Researchers from International Journal of Health Care
Michigan University recently examined the validity, reliability and sensitivity of Quality Assurance
Vol. 19 No. 4, 2006
pp. 339-350
q Emerald Group Publishing Limited
Authors wish to thank Dr Karthik Balakrishnan (USA) for proof-reading the manuscript and Dr 0952-6862
Nobuyuki Hamajima (Japan) for assisting with statistical analyses. DOI 10.1108/09526860610671391
IJHCQA BSC-oriented comparative indicators used for measuring overall organizational
19,4 performance between competitors. In doing so, seven multidimensional hospital
performance indicators, which could be used to compare performance between
hospitals inside the US, emerged (Griffith et al., 2002).
A WHO (2003a, b) European group aimed to build and validate a flexible and
comprehensive hospital performance assessment model – a benchmarking network at
340 the international level, allowed participants to compare their performance with peer
hospitals using appropriate performance indicators. This WHO project is still in the pilot
study stage, and its model is under development. While the BSC has been used as a
framework for comparing hospital performance for many years, most studies are done in
single countries (Zelman et al., 2003). Here, we want to use BSC to compare hospital
performance between different countries. China and Japan are two East Asian countries
that have interacted and co-operated for many years. However, the Chinese and Japanese
health systems differ greatly. According to one WHO (2000) report, which provided a
new method for health system performance assessment by ranking 191 member
countries’ performance. Japan was seen to be one of the highest performing countries in
the world, while China was ranked 144th among all member countries. It is hoped that
the approach we take to measuring hospital performance between the two countries will
help managers and practitioners understand the ranking differences.
The level of Japanese health system performance stems from its well-designed national
health policy. Japan’s health care system is a “public contract model.” The whole
population is covered by different types of public health insurance, while modest
co-payments are needed to support the fee-for-service payment system. Seventy percent of
beds and 80 percent of hospitals are privately owned, which form another characteristic of
the Japanese system. Purchasing health services for the entire population is directly or
indirectly under the control of statutory and compulsory health insurance, and insurers
operate fairly passively under rules set by the government. In short, the Japanese
government plays at least three significant roles in its health care system:
(1) regulatory role from overall system building and planning to micro-level
regulation;
(2) insurer role in which the government manages some types of health insurance;
and
(3) small-scale provider role, supplying medical services to patients through
national hospitals and health centers (Hyoung-Sun and Hurst, 2001).
Meanwhile, China developed perhaps the largest national healthcare network in the
world. Its government insurance, labor insurance and the urban collective medical
care schemes cover almost all urban residents and the rural collective medical care
scheme protects 90 percent of the rural population in the peak period of the mid 1970s
(Dong, 2002; Bogg et al., 1996). However, China’s system almost collapsed, especially in
rural areas when market-oriented reforms began in 1978. It was estimated that
44 percent of urban residents were not covered by any health insurance system and
87 percent of rural residents had to pay their medical costs in 1998 (MoH P. R. China,
1998). Since, 1998, a new urban employees’ basic health care insurance scheme has
developed, and a reform of rural districts aimed to establish a new rural cooperative
medical insurance system began in 2003. Since, then the insured population has been
increasing.
All Chinese healthcare institutions were publicly owned and administered Using BSC to
hierarchically before 1978, and most health care provider resources were concentrated measure hospital
in urban areas, especially big cities. Private practice was permitted at former communal
clinics in rural areas after 1980, and by 1985 private clinics replaced “collectively run performance
health stations” as dominant health institutions at village level. In the cities,
government-owned hospitals still occupied a dominant position, but hospital
privatization was permitted in 2000 (Huang, 2002). The Chinese government attempted 341
to improve hospital efficiency by introducing competition. It encouraged public health
care institutions to be autonomous and it permitted private practice. These actions,
however, were unsatisfactory as medical costs escalated and access to health care services
fell (Eggleston and Yip, 2004). The government’s share of total health expenditure
decreased and subsidies to government-owned hospitals reduced accordingly. The
market-oriented reforms weakened the government’s leading role in establishing a
national health system, which led to increasing criticisms (MoH P.R. China, 2004).
Methods
The BSC key comparative performance indicators are used in this paper to compare
Chinese and Japanese hospital performance. The intention was to help the authors
comprehend differences between the two countries’ hospitals. In addition, we discuss
the feasibility and value of using the BSC to measure hospital performance
internationally. Two peer hospitals were selected for study – C, a national hospital in
Beijing, China; the other, N, a national hospital in Nagoya, Japan. Both are controlled
by the central government.
The two pilot hospitals are engaged in care, education and research, and the number
of beds, physicians and clinical departments are similar. More than 90 percent of their
clinical departments have common features (Table I). The total staff of hospital C is
greater, however, and a large difference is seen in “other staff” which is mainly hospital
clerks – a distinct characteristic in China together with its larger population. The
numbers of physicians per bed in the two hospitals, on the other hand, are similar (0.46
and 0.49).
Valid performance comparisons demand rigorous, standardized assessment criteria
and methods, especially when they are used to compare countries (Shaw, 2003). The
BSC is a performance measure that focuses on tracking key metrics grouped according
to four perspectives (financial, internal business processes, customer, learning and
growth), which together constitute a balanced view of an organization (Kaplan and
Norton, 1992). Clear definitions of each perspective are given by the Michigan
University researchers:
.
financial – performance and resource management;
.
internal business processes – cost, quality, efficiency and other characteristics of
goods or services;
.
customer – measures of satisfaction, market share and competitive position;
.
learning and growth – ability to respond to changes in technology, customer
attitudes and economic environment (Griffith et al., 2002).
In our study, we used the same definitions before choosing and confirming common
but feasible key performance indicators (KPIs), which constitute the main
IJHCQA
Indicator Hospital C (China) Hospital N (Japan)
19,4
Surroundings
Population of city/district 1,607,000 2,172,000 (2,000)
Area of city/district 471 Km2 326 Km2
Total number of beds in the city/district 11,037 (2,002) 21,558
342 Hospitals with over 1,000 beds in city/district 2 2
Hospitals
Number of beds 1,300 1,035
Number of clinical departments 40 34
Total assets (US$) 60,557,545 186,715,456
Total staff 2,627 1,483
Physician 604 (23.0 percent) 507 (34.2 percent)
Nurse 781 (29.7 percent) 601 (40.5 percent)
Pharmacist 114 (4.3 percent) 45 (3.0 percent)
Other medical staff 457 (17.4 percent) 146 (9.8 percent)
Other staff 671 (25.5 percent) 184 (12.4 percent)
Physicians per bed 0.46 0.49
Total revenue (US$) 67,116,535 181,103,813
Notes: Total asset and total revenue expressed in US$ calculated using exchange rates of December
Table I. 31, 2003. All data are from 2003 except where noted in parentheses. The numbers related the
A general overview of the surroundings of hospital C are just those of one district of the city where it locates, because the
two hospitals influences from district are greater than from city there. But for hospital N, it refers to the entire city
Results
From a financial perspective, total profit margin and asset turnover in Chinese hospital
C was higher than Japanese hospital N, as was the change of cost per case compared
with the previous year. The biggest expenditure was purchasing materials in the
Chinese hospital, and in Japan, staff salary (Table IV).
There was no significant difference in staff satisfaction rates between the two
hospitals ( p ¼ 0.846), yet hospital N’s staff turnover was significantly higher than
hospital C’s ( p , 0.001). From the hospital productive efficiency indicators, hospital
C’s length of stay was shorter, and its bed occupancy was slightly higher than the
hospital N’s though differences were not statistically significant. Outpatients,
344
Figure 1.
Comparative BSC hospital
performance measurement
framework in China and
Japan
emergency patients, and inpatient indicators were statistically significant. From the
main internal product quality indicators, mortality and medical accident leading to law
suits rate, hospital C’s data were significantly lower than the hospital N ( p , 0.001 and
p ¼ 0.025, respectively).
The two hospitals’ patient satisfaction rates were not significantly different
( p ¼ 0.902), while hospital C’s outpatient waiting times were longer even though
outpatient activity was higher. Hospital N spent more money on medical research and
academic papers written in English were greater in number – reaching statistical
significance ( p , 0.001).
Discussion
The BSC revealed the differences between the two countries
Applying BSC to hospital performance measurement in different countries provides a new
performance measurement approach. In our study, performance differences between the
two individual hospitals were revealed by comparing BSC KPIs. On the one hand, all
indicators in the financial and internal business processes perspectives suggested that
Hospital C was better at internal operations and in better financial condition than Hospital
N. These benefits may have arisen from the positive effects of the market-oriented health
Using BSC to
Perspective Indicators Definition of calculation
measure hospital
Financial Total profit margin (Total operating revenue – total performance
operating expenses)/total
operating revenue
Asset turnover Total revenue/total assets
Change of cost per case (Reported year operating expense 345
per discharge – preceding year
operating expense per
discharge)/reported year operating
expense per discharge
Personnel expenditure as a percent Total payments to staff/total
of total patient revenue patient revenue
Material cost as a percent of total Costs of medical material and
patient revenue office expendable supplies/total
patient revenue
Internal business processes Staff satisfaction Number of staffs expressed
“satisfaction” in surveys/total
surveyed staffs
Staff turnover Staff leaving the hospital in one
year/total staffs
Length of stay Total number of days in
inpatient/number of discharges
Occupancy Average daily census/beds in
service
Outpatients per year per doctor Outpatients/year/doctors
Emergency patients per year per Emergency patients/year/doctors
doctor
Admitted inpatients per year per Admitted inpatients/year/doctors
doctor
Mortality Deaths/total admitted inpatients
per year
Medical accidents leading to law Number of medical accidents
suit rate leading to law suit a
year/total admitted inpatients a
year
Customer Patient satisfaction Number of patients expressed
“satisfaction” in survey/total
surveyed patients
Outpatient waiting times The time which elapses between
the request by a patient for a
consultant and attendance on
the patient in a consultation
room
Learning and growth Expenditure on medical research Expenditure on medical
research/total operating
revenue
Academic papers written in Academic papers written in
English per year per medical staff English which published in
member professional journal/number of
medical staffs
Outpatient activity Net outpatient revenue/net patient Table III.
revenue BSC definitions
19,4
346
hospitals
Table IV.
IJHCQA
Corresponding author
Xiao-yun Chen can be contacted at: kevin_xychen@[Link]