Hazelton

Banquet Department
FUNCTION FORM CUM CHECKLiST FOR
CONFERENCES/EXHIBITIONS/EVENTS

NAME ___________________________________ BNQ/CIR/F&B No:_____________

ADDRESS _______________________________
CONTACT NO. ___________________________
VIP EXPECTED _______________________ • Informed to security
Notes: • Loby Manager/GM
• Enterance of VIP checked with organisers

DAY DATE TIME

VENUE • Banquet Hall • Rooftop

• Ball Room • Sea Side
• Pool Side • Galla Room

NO. OF PAX DAY 1 Minimum Guarantee_______Pax Expected _______Pax

DAY 2 Minimum Guarantee_______Pax Expected _______Pax
DAY 3 Minimum Guarantee_______Pax Expected _______Pax
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
VENUE FOR RENTAL $$

RATE: @ $: /- +

FOOD BEVERAGE

RATE: @ $: /- + MOCKTAIL PACKAGE: @$:

MENU :
Banquet - 4 course lunc • Conference Package
Banquet Dinner Menu • Continental Menu
Cocktail Party Menu • Middle East Menu
Hunt Ball Menu • Chineese Menu
Medieval-type Menu • Indian Menu
Garden Party Menu • Hi Tea

• Menu dispatched to kitchen

• Menu checked thoroughly
• Amendments if any
Other Departments
HK • VIP Amenities in cloak rooms • Housekeeping Agents Required

ENGG Electrician to be deputed • DJ assistance and load________________

• Genset required(Load permissible hotel till 5 KV only)
AlJDIO--VISUAL AIDS • AV by Party • AV by Hotel
• Out sourced & informed to M/s_______
• IOC Sends incharge sound
SECURITY • Valet Parking
• VIP Movement
F&B Control • Meals as per plate consumed • Meals against coupon
Room Reservations

Arrangements for
• Room required on_______________
• Inaugral lamp at_________________
• Dottings of mentos/toffees on Head table/Round tables
• Pen/Pad/Pencil
• No. of Podiums required__________on stage
• Head Table for___________pax
No. of Registration Tables with. chairs.
(Power points required)
• Fish bowl Required
• No. of media stage required of dimension. ____________

Function Information and Display Board Details

__________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________

• Sent to IT Room • Painter informed • Cross checked

Banquet Arrangements
• Theatre for_____pax • Round table_____pax
• U shape for_____pax • Classroom for _____pax
• Classroom for ___pax • Box rrangement for___pax

Day 1 • __________________________________________________________________________
Day 2 • __________________________________________________________________________
• _________________________________________________________________________________________________
Day 3
• __________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Billing Instructions Bill to______________________________________

• Bill to company • Letter received Ref no______Dtd _______

 • Direct payment

RATE INCLUSIVE
Rate Calculation AGREED RATE Other NET AMOUNT
OF TAXES

Less Advance
Banquet Advance Details

Sno Amount Rt No Date Sno Amount Rt no

Balance (if any)__________________________

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F&B No:_____________

d with organisers

_______Pax
_______Pax
_______Pax
____________
____________
____________

RAGE

GE: @$:
equired

_______________

d to M/s_______
nd

___________________
____________________
____________________

Cross checked

____________________
____________________
___________________________________
____________________
____________________
____________________

d _______
 Date

the permission of