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Quality Assurance Process Guide

The quality assurance process involves 5 stages: 1. The writer drafts the document and sends it to the reviewer. 2. The reviewer provides preliminary feedback and returns the document to the writer. 3. The writer addresses the preliminary comments, updates the document, and sends it back to the reviewer. 4. The reviewer performs a final check and returns the document to the writer. 5. The writer finalizes the document, gets sign-off from the CPEng, and issues the final version.

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69 views1 page

Quality Assurance Process Guide

The quality assurance process involves 5 stages: 1. The writer drafts the document and sends it to the reviewer. 2. The reviewer provides preliminary feedback and returns the document to the writer. 3. The writer addresses the preliminary comments, updates the document, and sends it back to the reviewer. 4. The reviewer performs a final check and returns the document to the writer. 5. The writer finalizes the document, gets sign-off from the CPEng, and issues the final version.

Uploaded by

Doreen P
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Quality Assurance Process

Stages of job progress and required Action


actions owner

Stage one: The report (or other deliverable) is written up as a draft:


Writer and
The writer will: Reviewer
• Ensure the file naming format: e.g., Site number, Job Number, Site Address, Report
code: is used throughout document, including file emails, etc.
• Ensure the job folder contains the following completed documents:
o E.g., Short Form Agreement, Site plan, architectural plans, bore logs and
testing data, site photos and all other relevant documentation to all be available in
job folder prior to submitting for review.
• Create a ‘Draft’ folder in job folder.
• Check the draft document for completeness and consistency, and as above.
• Email the draft document to the reviewer.

Stage two: Preliminary checks


The reviewer will: Writer,
• Review document using ‘track changes’, liaise with the CPEng, writer and others as reviewer,
necessary to perform a preliminary check of the document. CPEng,
• Save a copy of the reviewed document and email the Preliminary Check file back to the others as
writer. required

Stage three: Document updating


The writer will:
• Save a copy of the Preliminary Check in accordance with the file naming format as ‘draft Writer
amended’.
• Close out all Preliminary Check comments and makes any amendments required.
• Update the Executive summary or Design Features Report to include all changes made at
Preliminary Check stage.
• Save both the original draft document and Preliminary Check document the into draft folder.
• Updated document emailed to reviewer.

Stage four: Final check


Reviewer
The reviewer will:
• Save a copy of the updated draft in accordance with the file naming format.
• Review the document.
• Email the document back to the writer.

Stage five: Document finalisation


Writer
The writer will: and
• Close out all final comments/amendments from the final check, checks all page breaks and CPEng
headings, undertakes final update.
• Compiles complete document as a PDF file and emails to CPEng for sign-off.
The CPEng will:
• Review, approve and sign-off the PDF.
• Save the file as final in accordance with the file naming format.
• Email the document back to both the writer and reviewer with file name plus ‘final’ in
subject line.
• Copy the final document to the job folder and ensure all previous document versions are
moved into Draft the folder.
• Issue the final document and invoice to the client.

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