— Board Circular No. A30/2012 Ref : SUPYCIPC/2012 * 12.09.2012 Addl. GMM DGMM. Board Secretary AGMM Managers / Chief Engineers Chief Accountants OICC’S / Heads of Sections CIPC REQUEST FOR AIR CONDITIONER, PHOTOCOPIER AND IT EQUIPMENT 1. Requests for CIPC approval for the replacement of old Air Conditioners shall be accompanied with a condemnation report from a committee comprising of the DGM J AGM, Manager and Mechanical Engineer / Electrical Engineer OR a letter of condemnation from Local Agent. On receipt of the new Air Conditioner, the old Air Conditioner should be disposed as scrap. Requests for CIPC approval for the replacement of photo copiers will be granted only on trade —in basis. If the CIPC approval is requested on replacement basis for IT Equipment, (as per the CIPC approval policy for IT Equipment) the old item should be returned to the IT Division immediately on receipt of the new equipment. If the old item is not returned to the IT Division, any further requests from the relevant office for replacements will not be granted Please bring this to the notice of the relevant officials for compliance. i General Manageraipc - 2012 22.02.2012 Addi, GMM DGMM. APPROVAL FOR PURCHASING OF CAPITAL ITEMS. At the CIPC Meeting held on 18" January 2012, it was decided that CIPC approval is not required for the following items : © Calculators less than Rs. 3,000/= © All Tools & Equipment [for Electrical & Mechanical and 1)» including Engineers Clippers, Asphalt Cutters, Pipe Cutters, oO Tampers, Smalll Generators <25kva, Dewatering Pumps, de e fig ary Pressure Pumps, Aluminium Ladders vst © All Tools & Equipment for Service connections (Tapping M/C, (ait © we Shoring plates, Pipe Cutters, Compactors} o We © Laboratory Equipment below (each) Rs. 100,000/= © Alisurvey equipments including GPS, Altimeters etc of below Rs, 100,000/= © Health and all safety equipment including Road safety (Gum Boots, Helmets, Hanging Belts, Eye washes, Masks, Chlorine Gas safety equipment, Road safety Equipments, Blinking amps, Goggles, Chain blocks, Batteries for touches & UPS. Please forward your comments to reach AGM (Supplies) on or before 14" March 2012 to issue a circular, a me 6) one Ow be seth oe General Manager “ ey res 2 “wa* ; ae et a v{- S& ve z fof ee 1 Board circular No. At8/2042 ! ne (oy ee mn See Ref : SUIP/CIPC/2012 a J > p. a ot 21.05.2012 Addl. GMM DGMM Board Secretary AGMM Managers / Chief Engineers Chief Accountants OIC / Heads of Sections APPROVAL FOR PURCHASING OF CAPITAL ITEMS At the CIPC Meeting held on 18" January 2012, it was decided that requirement of obtaining prior CIPC approval be further relaxed on the purchase of the following items : ° ° Heavy duty Stapler Machines, Heavy duty Punchers of value less than Rs. 3,000/= Calculators of value tess than Rs. 3,000/= Pen Drives (Flash Drives} of value tess than Rs. 3,000/= All Tools and following Equipment such as Engineers Clippers, Asphalt Cutters, Pipe Cutters, Tampers, Small Generators <25kVA, Dewatering Pumps, Pressure Pumps, Aluminium Ladders and Welding equipment IT Tools {Hardware} = Computer Serviceman’s Toolkits / Networking Toolkits Cable / Voltage / Signa! / Continuity Testers * Multimeters (Digital / Analog) Troubleshooting Tools (Eg. Cable Testers, Power Supply Testers, Memory Testers, Motherboard Slot Testers, Temperature Testers, etc.) Network Testers (Eg, Network Cable Testers / Analyzers, PING Testers, POE Testers, Tone & Probe Testers, Loopback Jacks, Crossover Adapters, etc. Individual Hand Tools (such as Screw Drivers, Cable Cutters, Testers, Punch Down Tools, Crimping Tools, etc.) IT Toots (Software| * Virus Guard Software (Value not more than Rs, 5,000.00 per user] Alll Tools & the following Equipment for Service connections (Tapping M/C, Shoring plates, Pipe Cutters, Compactors and Brush cutters, Gardening tools, Ladders, Scaffolding, High Pressure Washers) Laboratory Equipment of value below (each) Rs. 100,000/= All survey equipment including GPS, Altimeters etc of value below Rs. 100,006/= Health and safety equipment including Road safety equipment (Gum Boots, Helmets, Hanging Belts, Eye washes, Masks, Chlorine Gas safety equipment, Road safety Equipment, Blinking Lamps, Goggles, Chain blocks, Batteries for torches & UPS} The Circular No. GM/OP/02 dated 28.09.2009 & Addl. GM/CS/11 dated 20.04.2010 issued on CiPC Purchases will remain in force. {attached}GMs Ole Tel: 011 2635990, Tel/ Pax: 011 2636449" Email: gmnwsdb@sltnet lk or gm@waterboard.tk GM/OP/02 4 28" September 2009 Addl. General Managers Deputy General Managers = APPROVAL FOR PURCHASING ‘APITAL ITEMS, ‘This is further to the circular no. CIPCI2001/02 dated 12.03.2009 on the above subject. (Copy is enclosed). 1n accordance with the decision taken gt the Operational Matters Meeting held on 14.09.2009 you are informed that the requirement of CIPC approval has been exempted om purcuse of "YX the following items for those who are entitled for such facility. Items Period Limit Brief Case/ Circuit Leather Bag | Every 05 years For Gr.2-3 : Rs 2,500/- For Grd Rs 2,000/- For Gr.5-8 : Rs.1,500/- Umbrella Bvery 03 years To be decided by thep .” DGM : Toreh | Bvery 02 years 7 Lae? Rain Coats Bvery 02 years ~do- “Mosquito Neis Bvery 03 years =do- Clip Files for Meter Readers Every 02 years fdo- ia General Mansger> s e eee Addie ay . 20/04/2010, Additional General Managers, Oeputy General Managers, Assistant General Managers, C Sup Plies ) Managers, = ¢ Chief Engineers, ‘ a All Sectional Heads, ¢ EXEMPTION OF CIPC APPROVAL FOR SPARE PARTS OF COMPUTERS AND PERIPHERAL DEVICES The procurement ofthe folowing tems reuied fr theres of Computes, Computer Pergheral Devices (Printers, UPS, Plotters, Scanners ett} are-exempted from the nedd for CIPC epproval Replacement parts for a repair ofan existing Cémputer or Peripheral Devie (Hard bist, Memories, Internal Pavier Supply Unis, Expansion Cards, Floppy Orives, CO/OVD drives, Circuit Boards, ICs, Electconic Componeits etc) : 2. Replacement Units for Primary Input/auiput devices such as Monitors, Mouse, Keyboards.” a exe. 3. Rentacements for Existing Networking Components [Active ahd Passive components such as Network Switches, Routers, Patch Panels etc.) Acomenitiee comprising with the celevant OGM, Manager, Computer Engineer or Manager (it) should approve the replacement. a K.LU Premanath General Managertional Water Suppl Ratmatana. ©Y/04/2012 Additional General Managers, Deputy General Managers, stant General M a Managers, oe : Chief Engineers, Secretary, Sectional Heads, POLICY FOR APPROVAL OF CIPC REQUESTS FOR PURCHASING OF IT EQUIPMENT - EFFECT FROM 02° OF APRIL 2012 The policy for the approval of CIPC requests for IT Equipment is attached herewith along with a new format for CIPC Request form for IT Equipment. In future, the CIPC approval cequests for IT Equipment will be evaluated against this policy document Please circulate among all the officers under your charge ee KL Premanath Genéral Manager d Ce: 1. Chairman 2. Vice Chairman 3. Working DirectorPolicy for granting CIPC Approval tor Computers and Periphorais Notes: Tbe aeaale ir hs ect Fam he relevan budgets Fs No Hrcuate Request: deploy of thei alton shal be aeesesand cere by the IT Division, 3 Mardware Engineersfystem Adminatrators shall mactananloventery off Assetsin an onine database. 4 The PCs arated (onda offcors hal be located conveniently to ene other utes touted whennot nse by the offcer. Therefore, keping PCs.on officers ible ite isnot recommended —— rd shattbe-kept ona separate Computer tatse Se TMS OI SETS AO EAT TST WHET TING — 5 New PC form (given in Annexure shal be use for forwarding te C1PC approval requea fort Fauipment. The request shal include the recommencation specified under special recommendations column as show below, where applicable No. Equipment Reasonfor —_ConditioniCriteria Special Remarks Type Request _ Recommendations Dt | Server Replacement | Agess years By acommituee } Age >3 years & Major" comprising with DGM, i defect beyane ‘Manager (77), Haroware economical repairs Engineer New For new Manager Requirement office, max. of ?sesvers {One for Billing, one for TT Solution) i "For RSC office, max. of Server ((T Solution) 7 For Division 7 Personal Replacement | Age >5 years By a committee Computers Age23years& Major comprising with OGM, defect beyond ‘Manager (11), Hardware econornical cepairs Engineer New Oivisions/Regional Requicement Offices (As per the Allocation Policy Given inArmexute |) | Loser Printers Replacement " Age 5 years 8yacommitige for Office Age>3 years & Major | comprising with DG, Use (Ag Size) ~ “detect beyond Manager (iT), Herdware i gnomical repairs | Engineer 7 New One Printer for Max. of Recommendation from” Divide No.of Raquleemen 6 PCs(with networking) OGM, Manager iT)and PCsof tie Hardware Engiveer Office by No. of Priers. Page 10f6No. Equipment __easonfer __Condition/Crlterla —_ Speciat —____—_Raraeley Type | Request Recommendations : 4" DoeMatrx g Replacement Age>syears 5 "Bye cormitter 2 : ete —erincerstor <== ae 3 years earapgieing wath Office Use Majer detect nage (1), beyond econorma’ Matchvare Engineer repairs Neer One Printerfor Recommendation" Divide No.of PCsof Requirement ax of 6 PEs with fom GN, Manager the Office by No. of networking) (Tang Haedware —Princers, . Ingincer col Rep jase eae ass Printers ‘comprising with Age >3 years & © DEM, Manager (iT), _ Se Major éefect| Hardware Cngineer — beyond econarmcal cepaes New (Gae wekyet Cotur Hardware Requirement ngineer/Manager (ot) shall very the requirement. 6 Computers Replacement aed SlipfReceipt Printers for Castuer Points Kew Requiterent foreach Castner 7. ‘Computers Replacement Age> $ years By acommetee for Age ssyears& compris Commerciat Major detect Dont, Manager (17), Bling Data beyond economical Hardware Engines? Entry repairs Rew Ore PC for goce Reguiremen: connections 8, | Line Printers Replacement Age > $ years 8) acommitee J for Age>3yeats& comprising with Commercial Majer detect Dam, Manages (IT), Bi Printing beyond eccnamical Hardware Engineer 4 repairs New (One Prater for Requirement each Manager Office Page 2of 62, LomputersiPrinters for Stores Conditlonjcriteria Age syyens Age 3300's & sraer defect Speciat Recommendations By commniteee — compriging with Dem, Martiger (IM), Remarks eae beyond © Hardwrare Engine : Kew Requirernemt Maten Peeter for eat Sate 10. Uninterrupted Power Replacement Ages ‘8y2 commute Supply Units Ager? years comprising with Major defect GM, Manager (17), = — — a —— aa a z Repeits New One Recommendation — Manager Recurenert 6sojysaliacovA from DGM, (Mitiardware uPs(trebule Manager (11), Engineer shall UPSpowerisnot Hardware Engineer verify the available) for each requirenvent % Bulk Supplies (calculated on the basis that 1000VA capacity for? PCs) M1. Anyotherit Replacement Age> 5 years By a committee Equipment eg, Age >3years& comprising with Plotters, Special Major defect bom, Manager (17, Purpose Printers, beyond Hardware Engineor Scanners, Fax Machines, Mult function Printers, etc New Reguirernent ‘economical repairs fer nomal office Recommendation from 0Ga, Manager (1"), Hardware Engineer Manager (iTyHtaraware Engincer shalt verty the requirement Page sof 6