JV CGCOC Group Co.

Ltd and Yueyang Construction Engineering Group Co, Ltd Quality Control Manual

Quality Assurance
&Quality Control Plan

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Contents

1 INTRODUCTION 4

2 REFERENCES 4

3 ACRONYMS AND ABBREVIATIONS 4

4 DUTIES AND RESPONSIBILITIES 5

PROJECT MANAGER (PM) 5

ASSISTANT OF PM 5
SITE ENGINEER 6
FOREMAN (FM) 6
HEALTH AND SAFETY OFFICER (HSO) 6
QUALITY CONTROL MANAGER TO BE A SENIOR SUPERVISOR ENGINEER (QCM) 7
SOCIAL AND GENDER OFFICER (SGO) 7
ENVIRONMENTAL AND SOCIAL OFFICER (ESO) 8
ORGANIZATIONAL CHART 9
QUALIFICATION OF QUALITY CONTROL INSPECTORS 10

5 QUALITY CONTROL MEASURES 12

CODES AND STANDARDS 12

INTERNATIONAL STANDARDS AND NORMS 13
TRENCH, PIPEWORK’S AND MANHOLE STANDARDS 13
CONCRETE WORKS STANDARDS 15
QUALITY OF MATERIALS 16
QUALITY ASSURANCE AND QUALITY CONTROL TESTING 17
TESTING SERVICES 17
SUBMITTALS 18
PRE – CONSTRUCTION SUBMITTALS 18
CONSTRUCTION SUBMITTALS 19
POST – CONSTRUCTION SUBMITTALS 19
DOCUMENT REVIEW 20
DOCUMENTATION CONTROL 20
DRAWINGS 21
MANAGEMENT OF DATA PACKS 21
MEETINGS 21
COMMUNITY MEETINGS 21
PROGRESS MEETING 22
SAFETY MEETINGS 22
QUALITY MEETINGS 22
RECORDING OF MEETINGS 22
PROCUREMENT 23
CONSTRUCTION ASPECTS 23

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BENCH MARKS AND SURVEY BEACONS 23

ROAD CROSSINGS 23
OFF-SITE INSPECTION 23
PREPARATORY INSPECTION 23
ON-SITE TESTING 24
ENGINEERS INSPECTION 24
REJECTION OF WORK 24
INSPECTION FOR EVERY PHASE 24
PREPARATORY INSPECTION 24
VERIFICATION OF PREPARATIONS FOR ACTIVITIES PRIOR TO THEIR COMMENCEMENT 25
FOLLOW UP INSPECTION 25
FINAL INSPECTION OF CONSTRUCTION WORK 25

6 ANNEX 26

QUALITY CONTROL AND ASSURANCE FORMS 26

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1 Introduction

This Quality Management System (QMS) defines the Management System that shall be applied by
JV CGCOC Group Co. Ltd and Yueyang Construction Engineering Group Co, Ltd Construction
and it is the Project’s main reference for all quality matters including objectives and targets set by
JV CGCOC Group Co. Ltd and Yueyang Construction Engineering Group Co, Ltd Construction
Management as well as the Employer.

In definition of the above statement, this QMP encompasses the Quality Management System, for
all Unique Construction’s activities for this project, which refers to or establishes procedures to
control and manage the various activities that may have an impact on product quality.

2 References

In this document as well as the attachments that must be read with this document the following
documents should be referred to:
Contractor’s Environmental & Social Management Plan (CESMP)
Health and Safety Management Plan (HSMP)
Traffic Control Plan (TCP)
Technical Specifications

3 Acronyms and Abbreviations

AACRA Addis Ababa City Roads Authority

AAWSA Addis Ababa Water and Sewerage Authority

ACI American Concrete Institute

ASTM American Society for Testing and Materials

BS British Standard

DIN Deutsches Institut fur Normung

DMS Document Management System

EN European Norm

ISO International Organization for Standardization

PM Project Manager

APM Assistant of project Manager

SE Site Engineer

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FM Foreman

ESO Environmental & Social Officer

SGO Social & Gender Officer

HSO Health and Safety Officer

QCM Quality Control Manager

RE Resident Engineer

TCP Traffic Control Plan

QMS Quality Management System

QCP Quality Control Plan

NCR None Conformance Report

CESMP Contractors Environmental and Social management plan

HSMP Health and Safety Management Plan

4 Duties and Responsibilities

Project Manager (PM)

The Project Manager reports directly to the Head Office and is responsible for:
 Ensure key external and internal drivers are incorporated into strategy and reviewed
 Ensure maintenance of standards
 Preparing short and long term plans for contract management
 Prevention of value destruction, ensuring that the contract are managed efficiently
and effectively, and sustainably.
 Championing business and process improvements at all levels
 Control and balancing of resources used and expenditures of the company
 Develop and implement procedures for contract management and administration in
compliance with company policy.
 Apply best practices for the project management and execution and develop tools
accordingly.

Assistant of PM
The APM reports to the Project Manager and is responsible for:
 Management of Quality Assurance control
 To make sure that all relevant construction Site engineer know what paperwork needs
to be done and also what controls (hold points etc.) are needed to be adhered to;
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 To collection of Record Employer inspections;

 To do all relevant paperwork and file in data packs for handover to the Employer
when required;
 To resubmit test request when failure occurs;
 Control and Monitor corrective and preventive action requests;
 Making sure that the NCR’s are closed in a reasonable time

Site Engineer
The SE reports to the Assistant of Project Manager and is responsible for:
 Management of Quality / Document Controller on site;
 Completion of Inspection Test Requests and other test requests and handing in to
Document Controller Office;
 To make sure that all relevant construction personnel know what paperwork needs to
be done and also what controls (hold points etc.) are needed to be adhered to;
 To Record Employer inspections;
 To do all relevant paperwork and file in data packs for handover to the Employer
when required;
 To resubmit test request when failure occurs;
 Control and Monitor corrective and preventive action requests;
 Making sure that the NCR’s are closed in a reasonable time

Foreman (FM)
Foreman will report to the relevant Engineer
 To ensure that the works area is ready for inspection by RE;
 Conduct visual inspections of works with RE;
 Ensure that Surveyor checks levels where applicable;
 To review non-conformances for corrective / preventive actions to prevent recurrence
and also to make sure that mistakes/problems are recorded and repaired to the Employer’s
satisfaction. This will prevent rework as the Employer will not have any reservations about the
corrections;

Health and Safety Officer (HSO)

The HSO reports directly to the Project Manager.
 The HSO is overall responsible for the Safety system.

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 Promote the improvement of Safety to personnel through training programmes.

 Attend Safety meetings and liaising with the employer.
 Complete monthly Safety reports and submit to Site Management, Corporate Office
and the Employer.
 Ensure that upon completion of the project, all identified documentation as per the QMS is
archived and sent to JV CGCOC Group Co. Ltd and Yueyang Construction Engineering
Group Co, Ltd Office for storage purposes.

Quality Control Manager to be a senior supervisor engineer (QCM)

The QCM reports directly to the Assistant of Project Manager
 Providing assistance to and working with the Project Manager in developing,
implementing and maintaining detailed procedures and or instructions necessary to correctly
implement the quality programme.
 Reviews and updates procedures for the effective management of the quality system.
 Responsible for the control and distribution of controlled documents.
 Ensure that site procedures are implemented (updated, training given and issued to
relevant employees)
 Ensure that the Quality Assurance Systems comply with the QMS.
 Participates in Internal and/or external Quality Audits.
 Provide Management with audit reports and/or QA Summary Reports for
Management Reviews.
 Record and Review non-conformance’s for corrective / preventive actions.
 Identify trends and mitigating action plans to prevent re-occurrence.
 Issue corrective and preventive action requests to the relevant employees and/or
subcontractor.
 Complete monthly Quality reports and submitted to Site Management.
 Ensure that upon completion of the project, all identified documentation as per the
QCP is archived and sent data packs are sent to the Employer.

Social and Gender Officer (SGO)

The site SGO reports directly to the Project Manager.
 To ensure that there are no discrimination against any gender, race, religion.
 To ensure that all personnel are paid equal to their position wages and salaries.

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 Work towards the objective for more female employment in all job categories.
 Monitor monthly targets for equal employment.
 Prepare and submit on a monthly basis the labour returns
 Work towards and ensure that hygienic conditions on site is of a high standard and
are being maintained.
 Arise awareness with JV CGCOC Group Co. Ltd and Yueyang Construction Engineering
Group Co, Ltd and Ethiopia law regarding the No Human Traffic and Child Labor policies.

Environmental and Social Officer (ESO)

The ESO reports directly to the Project Manager
 Ensure that the environmental specifications are effectively implemented.
 Monitor environmental performance and conformance.
 Report progress towards implementation of and non-conformances.
 Ensure that suitable records of activities/incidents are kept
 Inform the ESO of any grievances received
 Ensure that the environmental specifications are effectively implemented.

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Organizational Chart
Director General of Overseas

Dept. of CGCOC Group Co.,

Ltd.

General Manager of

Ethiopian Office of CGCOC

Group Co., Ltd.

Project Manager

Deputy Project

Manager

Office Engineering Construction Engineer Material /Quality Contract & Project Administrative and Environmental, Plant and

Control Engineer Management Finance Social, Health and Mechanical

Safety

Quantity Surveyor Site Engineer Material Inspector Contract Casher Health and safety Mechanical Engineer

Administrator officer

Office Engineers Earth work foreman Laboratory Accountant Gender Officer Electrical Engineer

Technicians

Surveyors Structure Foreman Purchaser

Assistance Surveyors

Chainman

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Qualification of Quality Control Inspectors

The PM shall ensure that every QA/QC personnel appointed or contracted shall contain the
qualifications and experience specified within the project specification. The Engineer shall be
notified about all project personnel appointments and or replacements during the contract
period.
Minimum Qualifications of QC officers will be an Engineering degree or National diploma in
engineering from a recognized South African Region institution or similar and a minimum of 5
years relevant experience. QA/QC personnel CV’s must be submitted by the Contractor for
Engineer’s acceptance before appointment on site.
Please see the table below.

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Table 1 Qualifications of QA/QC Team

No. Project
Responsibility Duties Authority Availability
1 Quality Manager Deputy Director General Office manager Technical Part Time
Director
2 Quality Assurance Manager (QAO) Project Manager Professional Engineer Full Time

3 Assistant Quality Assurance Officer Deputy Project Manager Professional Engineer Full Time
(AQAO)
4 Quality Control Manager Material Engineer Professional Engineer Full Time
5 Quality Control officer Material Inspector Engineer Full Time
6 Quality control Executor All Foreman Technologist Full Time
7 S H E Compliance Officer SHE Expert do all SHE QC functions Environmental Management Full Time

8 Quality Controller (Mechanical Engineer) Do all mechanical QC functions Technologist Part Time
9 Quality Controller (Electrical engineer) Do all electrical QC functions Professional Technologist Part Time

The main team will carry out their functions with support from the following members who are located in Lusaka or Outside of Country.

No. Name Project Responsibility Duty

1 PIAO KE Deputy General Manager Managing projects

2 Huang Qi Project Manager Managing projects

3 To be Named Material Engineer Project Quality control and

assurance

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5 Quality control measures

Codes and Standards

Reference to the standards, codes and specification of technical institutions, will refer

to the latest edition available at the time during the construction.

The Contractor will supply the Engineer as well as the QA/QC with copies of all the

referred standards, according to specification.

As far as possible, copies of the relevant specification will be included in the QCP for

the specific activity.

In the absence of a referred standard or code the Contractor will submit another

international code or standard and will demonstrate the suitability and equivalence

to the Engineer for approval.

Work at all times will comply with the minimum standard of quality of materials

and workmanship set by the designated Standard or Code and to the performance

requirements of the Contract Documents.

The contract will be executed in compliance with the below listed directives and

International standards and norms.

The requirements in Ethiopian standards or other Ethiopian regulations will be

compiled with if they are stricter or specify higher quality than the specifications or

standards referred to therein.

Standards indicated in further sections of this specification are valid for design,

supply, construction and installation unless otherwise directed. Upon availability of

similar standards for the same subject, the priority of the standards will be as

follows:

 EN

 BS

 DIN

 ASTM

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International Standards and Norms

Trench, Pipework’s and manhole standards

 BS 1377:Methods of test for soils for civil engineering purposes;

 BS 9295:Guide to the structural design of buried pipelines

 BS 5911-1: Concrete pipes and ancillary concrete – unreinforced and

reinforced concrete pipes (including jacking pipes) and fittings with

flexible joints (complementary to BS EN 1916:2002). Specification;

 BS 5911-3: Concrete pipes and ancillary concrete products –

specifications for unreinforced and reinforced concrete manholes and

soak ways (complementary to BS EN 1917:2002);

 BS 5911-4: Concrete pipes and ancillary concrete products –
specifications for unreinforced and reinforced concrete inspection
chambers (complementary to BS EN 1917:2002);
 BS 5911-5: Concrete pipes and ancillary concrete products –
specifications for pre-stressed non-pressure pipes and fittings with
flexible joints;
 BS 5911-6: Concrete pipes and ancillary concrete products – Road gullies
and gully cover slabs. Specification;
 DIN 4124: Excavations and Trenches – Slopes, planking and strutting
breadths of working spaces;
 DIN 18300: German Construction contract procedures (VOB) – Part C:

General Technical specifications in construction contracts (ATV) –

Earthworks;

 EN 124: Gully tops and manhole tops for vehicular and pedestrian areas

 EN 752: Drain and sewer systems outside buildings, sewer system

management;

 EN 805: Water supply. Requirements for systems and components

outside buildings;

 EN 1295: Structural design of buried pipelines under various conditions

of loading. General requirements;

 EN 1610: Construction and testing drains and sewers;

 EN 1916: Concrete pipes and fittings, unreinforced, steel fiber and

reinforced;

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 EN 1917: Concrete manholes and inspection chamber unreinforced, steel

fiber and reinforced;

 EN 1401: Plastics piping systems for non-pressure underground

drainage and sewerage. Un plasticized poly (vinyl chloride) (PVC-U)

specifications for pipes and the system;

 EN 13101: Steps for underground man entry chambers. Requirements,

marking, testing, and evaluation of conformity;

 EN 13476-1 Plastics piping systems for non-pressure underground

drainage and sewerage. Structured-wall piping systems of

un-plasticized poly (vinyl chloride) (PVC-U), polypropylene (PP) and

polyethylene (PE). General requirements and performance

characteristics;

 EN 13476-2 Plastics piping systems for non-pressure underground

drainage and sewerage. Structured-wall piping systems of

un-plasticized poly (vinyl chloride) (PVC-U), polypropylene (PP) and

polyethylene (PE). Specifications for pipes and fittings with smooth

internal and profiled external surface and the system, Type A;

 EN 13476-3 Plastics piping systems for non-pressure underground
drainage and sewerage. Structured-wall piping systems of
un-plasticized poly (vinyl chloride) (PVC-U), polypropylene (PP) and
polyethylene (PE). Specifications for pipes and fittings with smooth
internal and profiled external surface and the system, Type B;
 EN 13598-1 Plastics piping systems for non-pressure underground

drainage and sewerage, un-plasticized poly (vinyl chloride) (PVC-U),

polypropylene (PP) and polyethylene (PE). Specifications for ancillary

fittings including shallow inspection chambers;

 EN 13598-2 Plastics piping systems for non-pressure underground
drainage and sewerage, un-plasticized poly (vinyl chloride) (PVC-U),
polypropylene (PP) and polyethylene (PE). Specifications for manhole
and inspection chambers;
 EN 14396: Fixed ladders for manholes;

 IGN 4-01-03: Pressure testing of pressure pipes and fittings by use by

public water bodies.

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 ISO 9969: Thermoplastic pipes-determination of ring stiffness;

 ISO 12162: Thermoplastic materials for pipes and fittings for pressure

applications, classification, designation and design coefficient.

 ISO 25780: Plastics piping systems for pressure and non-pressure water

supply, irrigation, drainage or sewerage-Glass-reinforced

thermosetting plastics (GRP) systems based on unsaturated polyester

(UP) resin-Pipes with flexible joints intended to be installed using

jacking techniques;

 WIS 4-32-08: Specification for the fusion jointing of Polyethylene

pressure pipeline systems using PE80 and PE100 materials

Concrete works standards

 ACI 121R-08: Guide for concrete construction quality system in conformance

with ISO 9001

 ACI 305: Guide to Hot weather concreting;

 ASTM C33/C33M: Specification for concrete aggregates;

 ASTM C40/C40M: Standard Test Method for Organic Impurities in Fine

Aggregates for Concrete;

 ASTM C88: Standard Test Method for Soundness of Aggregates by use of

Sodium Sulfate of Magnesium Sulfate;

 ASTM C94/C94M: Standard Specification for Concrete Aggregates;

 ASTM C183/C183M-16: Standard practice for sampling and the amount of

testing of Hydraulic cement;

 ASTM c294-19 Standard Descriptive Nomenclature for constituents of concrete

aggregates.

 ASTM C309-19 Standard specification for liquid membrane-forming

compounds for curing concrete;

 BS 8500-1 Concrete. Complementary British Standard to EN 206. Method of

Specifying and Guidance for the speciffier;

 BS 8500-2 Complementary British Standard to EN 206 specification for

constituent materials and concrete;

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 BS 8666: Scheduling, dimensioning, bending and cutting of steel reinforcement

for concrete. Specification;

 EN 197: Cement

 EN 206: Concrete, specification, performance, production and conformity;

 EN 934: Admixture for concrete, mortar and grout,

 EN 1008: Mixing water for concrete – Specification for sampling, testing and

assessing the suitability of water, including water recovered from processed

in the concrete industry, as mixing water for concrete;

 EN 1992-1:Eurocode 2. Design of Concrete structures. General rules.

Structural fire design;

 EN 1992-1:Eurocode 2. Design of Concrete structures. Liquid retaining and

containing structures;

 EN 1997:Eurocode 7. Geotechnical design;

 EN 10080: Steel for the reinforcement of concrete. Weld able reinforcing steel;

 EN 12350: Testing fresh concrete;

 EN 12620: Aggregates for concrete;

 EN 12811-2: Temporary works equipment. Scaffolds. Performance requirement

and general design.

 EN 12811-2: Temporary works equipment. Information on materials;

 ISO 3310: Test Sieves – Technical requirement and testing,

 ISO 18650: Building construction machinery and equipment. Concrete mixers –

commercial specifications;

 ISO 19711: Building construction machinery and equipment. Truck mixers –

Terminology and commercial specifications.

Quality of Materials
All permanent materials using for this project should tested and get approved before

ordering. All materials will conform to the prescribed standards and specifications in

the Contract documents and will be new and unused.

Products or workmanship will also conform to the additional prescriptive quality

and performance requirements that are stated in the Contract documents.

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The Contractor will maintain control over procurement and manufacturing sources

to ensure that all products and services conform to the specified requirements.

All installations will comply fully with the manufacturer’s installation and operation

instructions. Should manufacturer’s instructions conflict with the Contract

Documents, the contractor will through the Engineer propose a solution which will

be submitted to the QAO for review before proceeding.

Quality Assurance and Quality Control Testing

QA/QC testing will be conducted for each of the major items under construction.

The components subject to QA/QC testing include the following:

 Material inspection and delivery

 Materials testing.

 Storage on site

 Earth works - pipe bedding, selected backfill, common backfill;

 Pipe works – uPVC, PP, HDPE– welding, fittings and pressure testing;

 Concrete works – chamber’s, foundations, water retaining structures;

 Manholes construction – Pre-cast and cast in situ.

 Building works- pump house construction

 Steelworks – site manufacturing, factory manufacturing

 Mechanical and Electrical Installations pump and pump control panel.

Testing Services

Preliminary Testing Services

(a) Tests on material proposed for the works will be the responsibility of UNIK who

will submit these results through the QAO to the Engineer for approval. Acceptance

from the Engineer of the laboratory service to be used will be obtained. The cost of

such services will be for the contractor.

(b) QA/QC will perform control tests on materials independently of contractor

Construction by using the QA/QC laboratory on site which is provided by the

contractor and or by making use of a Third-party laboratory who will be

recommended by QA/QC and appointed by the contractor and to whom samples

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will be delivered by UNIK.

Quality Control Testing Services

(a)The contractor shall establish, equip and maintain the QA/QC laboratory.

QA/QC quality control tests will be performed in the site laboratory as applicable.

(b)Personnel for operation of the testing services shall be QA/QC personnel. If

CGCOC provides staff, they shall be managed by the named QA/QC agency. It was

agreed that the contractor would provide in their employment two suitably

qualified/experienced laboratory assistants to carry out tests under the supervision

of the QAO.

(c)QA/QC shall be responsible for the delivery of test samples to the field

laboratory.

Submittals
The contractor will submit QA/QC documentation Pre and Post the construction of

all activities. All Documentation will be submitted using a Transmittal form and will

be recorded on a document submission Register.

All original documents will be kept at the site office of the contractor, Copy’s will be

made for transferal purposes.

Pre – Construction submittals

The contractor will prior to all construction activities submit the relevant Method

statements and inspection forms and procedures.

These shall include but not be limited to:

1. Works Method Statements

2. A Construction Program of the works

o A QA plan and QC program of the works

o List of Plant and equipment

o List of Material

3. Cash Flow for The Project

4. Health and Safety Management Plan (HSMP)

5. Traffic Control Plan (TCP)

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6. Contractors Environmental and Social Management Plan (CESMP)

7. Risk assessments

8. Construction codes and standards

9. Materials for Approval

10. Photo Report

Construction Submittals

The contractor will during construction activities submit the relevant inspection

forms and procedures.

1. Weekly and Monthly updates

2. As Built Recordings

3. Update of all Plans submitted during Preconstruction

4. Inspections, tests control and approvals of the works

5. Application for interim payment

Post – Construction Submittals

1. Completion Reports

2. Commissioning plans

3. Three Complete Sets of Maintenance Manuals

4. As Built Drawings

5. All Records kept during Construction phase

6. All pump records

7. Test results

8. Applications for final payment

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Request for Information (RFI) flow chart

Recieve drawing from Contractor notice

Engineer discrepancy

Regesterd RFI send to

PM and QAM for Site Agent initiate RFI
approval

Approved and signed

Engineer send response
RFI to Eng

No response from
Eng

Send Reminder
to Engineer Execute work as per
Site Instruction

Document Review
Documentation Control

All documents will be kept at the QCM to ensure a local point of origin and

distribution. To ensure protection of generated records, a scanned copy of the

document will be held electronically.

Back up to be controlled by the QA Officer.

A comprehensive register of the following documents but not limited to will be kept

on site:

 Site instructions;

 VO’s;

 NCR’s.

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Outgoing
Incoming
Documents
Documents
Document control/
QAM assign
reference and add
to document
register

PM evaluate and
assign to relevant
recipients

Drawings

All Drawings received on site shall be registered by QCM in the Drawing Register

and will reflect the drawing number and revision number.

The QCM will dispatch copies of the master drawings and these drawings will be

marked “controlled Copy”. Each recipient to sign on the transmittal note as proof of

receipt.

Management of Data Packs

The data pack will be assembled and kept up to date by the QCM and will be

available at the site Office.

One set of Data Packs will be handed over to the Employer on completion of the

contract.

Meetings
Community meetings

Prior to the start of work in any area a meeting with the leaders in the area will be

conducted. During the meeting the following will be conveyed to the community

leaders:

 The scope of the works in the area

 Community Involvement

 Community safety

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 The HIV program

 Social and Gender program

Progress meeting

 Weekly

Weekly progress meetings will be held on site with the Site personnel.

 Monthly

Monthly progress meetings will be held between the employer and the contractor.

Safety Meetings

Safety meetings will be held weekly with representatives from the local workers as

well as management from the contractor.

Quality meetings

Quality meetings will be held weekly between management of the contractor and

the foreman on site

Recording of Meetings

All meetings held for Quality Safety and progress will be recorded.
Flow Chart for Detection of Deviations

De te ction of De te ction of
de via tion by the de via tion by the
Engine e r Contra ctor

Re port the
Notifica tion to
De via tion if
the contra ctor
ne ce sa ry issue
by the Engine e r
NCR

Joint inspe ction

by Engine e r a nd
Contra ctor

Corre ctive
proposa l by
Contra ctor
(Me thod
sta te me nt)

Approva l of
propose d
core ctive a ction
by the Engine e r

Ex e cution of the
corre ctive
a ction

Joint inspe ction

Inspe ction

Not Acce pte Acce pte d

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Procurement
Overall responsibilities for the procurement for the project lies with the procurement

department. All procurement will be in accordance with the project specification.

Should there be any deviation this deviation will be communicated to the engineer

prior to procurement.

Construction Aspects
Bench Marks and Survey Beacons

The preservation of bench marks will be the sole responsibility of the contractor.

Benchmarks will be marked clearly and photographed.

Road Crossings

All road crossings will be done in accordance with the traffic control plan. Prior to

any crossing any road, photographic evidence will be collected as well as

documentation concerning the road crossing. This documentation will consist of the

following:

 Sketch showing the location of the crossing

 Any defects in the existing road

 Any defects within a 20 m radius of the crossing

After completion of the crossing the repair work to the crossing will be done within

3 working days. After completion of the repair work photographic as well as

documented evidence will be collected.

Off-Site Inspection

Where required as per the project specification, specifically for pipes and equipment,

these must be inspected in the factory when requested by the Engineer/Employer.

Preparatory Inspection

Before the start of any major activity a meeting will be held between the contractor

and the Engineer as to agree on the required documentation with this meeting and

the request to work at least the following documentation will be presented.

 Method Statement, Location of the works/specific task’s

 Specific Drawings

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 Specific Construction Program

 Specific risk assessment

 HSMP, TCP, CESMP for specific area

On-Site Testing

Prior to the start of the any work pre-construction photos will be taken of the

undisturbed area. These photos will be compared to post construction photos.

A quality representative shall be on site to do sand bedding, soil and backfilling test

and collect the cube samples for destructive concrete testing. Results from these test

will be issued to the QCM for review. All tests on and off site will be performed as

per the QCP

Engineers inspection

On completion of tests done by the contractor and approval by the engineer the

original test results will be included in the data pack for final hand over.

Rejection of work

Should a test fail on any work or product that work or product will be rejected?

Where applicable to work that has been rejected, a NCR will be issued. If the product

failed, this product will be clearly marked and quarantined. If the QCP were not

followed corrective action will be taken.

Inspection for every phase

Preparatory Inspection

Before the start of each major activity the following procedures will be followed:

The Contractor will notify the QAO and the Engineer at least 48 hours before

the start of the preparatory phase of an activity. A preparatory meeting shall

be conducted between contractor and QA/QC to plan and agree QCP’s and

associated documentation, which must be in compliance with Contract

specification and drawings.

The Contractor is to provide Method Statements/ Pre-construction Plan,

which shall address how work will be performed, safety issues, schedule,

etc.

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A review of final design drawings, specifications and submittals regarding the

activity. Assure QA/QC inspections and testing are coordinated with construction

programme and QCP for the specific activity.

An examination of the work area and materials to ensure compliance to

specification and standards. Set procedure for controlling quality and

document tolerances and workmanship for that activity. Review to ensure

safety and environmental requirements are met.

Verification of Preparations for Activities Prior to their Commencement

Before the start of a defined activity, all aspects documented during the

preparatory phase will be verified. The following procedure will be

followed:

 Review minutes of preparatory meeting.

 Check for compliance to Contract requirements.

 Verify adequacy of QCP to ensure contract compliance.

 Check safety compliance and possible upgrade of safety program and activity

hazards and check environmental compliance and contractor Environmental

Officer Schedules.

 Notify Engineer at least 24 hours in advance of the beginning of the

initial phase. Separate minutes shall be prepared and attached to

QA/QC daily report.

Follow up Inspection

Follow-up inspection shall be performed daily by QA/QC and the required

testing shall be performed to ensure continual compliance with the contract

requirements.

After each failed inspection a follow-up inspection shall be done to ensure

that all repairs, replacements were completed and all non-conformance

report closed out.

Final Inspection of Construction Work

The QA/QC and the Engineer shall conduct a final inspection of all stages of

construction work.
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6 Annex

Quality Control and Assurance Forms

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