GAMP 5 Example System Retirement Plan Template
(Use in conjunction with Appendix M10)
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Where indicated, purchasers of GAMP 5 are free to use and modify this material for internal use within
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© Copyright ISPE 2008. All rights reserved.
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1. Introductory Information
1.1. Purpose
1.2. Scope
1.3. Background
1.4. References
1.5. Abbreviations And Definitions
2. Roles and Responsibilities
2.1. System Owner/Sponsor
2.2. Retirement Team
2.3. Support Team
2.4. Individuals
3. Overview and Implications
3.1. Strategy
3.1.1. Impact of the retirement on the business area technology strategy
3.2. People
3.2.1. Impact of system retirement on the user base
3.3. Technology
3.3.1. Technical implications
3.3.2. System boundary
3.3.3. High-level configuration
3.3.4. Interfaces
3.3.5. Infrastructure
3.4. Process
3.4.1. How the business process will be supported going forward
4. Business Process Description
4.1. As-is
4.1.1. Processes
4.1.2. User base
4.1.3. Data and records
4.2. To-be (upon retirement)
4.2.1. Adjustments to processes
4.2.2. Changes to user base
4.2.3. Location of, and effect on, data and records
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5. Retirement Approach
5.1. System replacement
5.1.1. Reference and synchronize with new system planning
5.2. Retirement phase requirements
5.3. Standards
5.4. Checkpoints/reviews
5.5. Phase entry/exit criteria
5.6. Deliverables
5.7. Interface decoupling
5.8. Infrastructure disconnection
5.9. Support termination/transition
5.10. Assumptions, exclusions, limitations, dependencies
6. Data and Record Migration, Archiving, and Destruction
6.1. Data migration or conversion requirements and methods
6.2. Data archiving requirements and methods
6.3. Data destruction requirements
6.4. Data destruction approval process
6.5. Archived or migrated records retrieval and functional requirements
6.6. Data migration verification and/or validation approach
6.7. Data migration/conversion results
6.8. Data manipulation comparisons between the system to be retired and the
new system
6.9. Storage and retrieval of archived data and records
6.10. Media life span considerations and procedures to be implemented for
archived data/records
7. Verification Approach
7.1. Testing and verification plans and protocols to be developed and executed
(as applicable) to address the system retirement
7.2. Testing of action plans and procedures to address impact to other systems
and data structures
8. System Maintenance and Support Discontinuance
8.1. Actions required regarding:
8.1.1. Support agreements
8.1.1.1. Internal (IS/IT), external(supplier)
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8.1.2. Change management/configuration management
8.1.3. Operations
8.1.4. Backup/restore
8.1.5. Disaster recovery
8.1.6. Problem reporting & resolution
8.1.7. Security/user administration
8.1.8. Inventory Lists
8.1.9. Other
9. Change Management
9.1. Change Control Procedures
9.2. Training (if required)
9.3. Support organization (if required)
9.4. Technical support
9.5. Super-users
9.6. Communication to stakeholders
10. Schedule
10.1. Individual tasks
10.2. Responsible parties
10.3. Due Dates
10.4. Milestones/Checkpoints
11. Retirement Execution
11.1. Cut-over to replacement system
11.1.1. Clean/Phased/Parallel
11.2. Notifications
11.3. Logistics
11.4. Data location/verification
11.5. Back-out plan
11.6. Business continuity plan for use during retirement execution
11.7. Documentation
12. System Documentation and Software
12.1. Software and source code
12.2. Update of master inventories and software libraries as needed
12.3. System configuration
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12.4. Index of all system related documentation with storage location and
responsible party
12.5. List of SOPs to be retained or to be made obsolete
