1 Unit 1 BBA 6th

Unit 1
Project Management
BBA 6th sem
What is Project Team ?
A project team is a group of people that work together to complete a project. Usually, project
teams are cross-functional—meaning they’re made up of individuals from different groups or
departments within the organization, working toward a common goal. Project teams are
responsible for successfully completing a project according to the project schedule and overall
project objectives.

Typically, a project team is made up of a project manager, who oversees and manages the team,
and individual team members who complete specific project tasks. Project team members can be
internal (such as full-time employees) or external (such as freelancers). A project team can also
consist of other stakeholders, including people who neither manage the project day-to-day nor
carry out project work, but still have an interest in the project’s success and varying degrees of
decision-making ability.

What are the common roles on a project team?

Project teams aren’t one size fits all. Project teams at your organization will probably look a
little different for each project, depending on factors like the project’s size and goals. No matter
what the end goal, having a team with the right mix of skill sets is crucial to project success.
Here are the most common team roles that make up a project team:

1. The project manager

The project manager—also known as the project leader—is typically responsible for
coordinating, overseeing, and managing the project and the project’s team members. Project
managers are responsible for ensuring that the project runs smoothly, from the kick-off
meeting to the project post-mortem.
Project managers oversee the project and guide the team by setting expectations, assigning
tasks, and coordinating work. They serve as mentors, guiding individual contributors and
facilitating collaboration and communication between the project’s team members.
The project manager’s main responsibilities include:
• Working with high-level management to develop a project plan and outline project goals.
• Allocating project resources and developing a resource management plan.
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• Determining project scope and keeping the project within the limits defined in the scope
management plan.
• Communicating with and managing project team members.
• Assigning project tasks and delegating project work to individual team members.
• Keeping the project on schedule and developing solutions when priorities shift or roadblocks
arise.
• Tracking project KPIs and proactively pivoting if the project isn’t on track to hit goals.
• Coordinating communication between team members and resolving any inter-team conflict.
• Setting expectations and communicating updates to stakeholders through stakeholder
management.

2. The project team members

A project team member is an individual tasked with producing the work that contributes to the
successful completion of the project. Typically, project team members are individual
contributors who have specialized, specific skill sets they bring to the team and to the project.
They can be full-time or part-time employees who work in-house or as outside contractors.
You can think of project managers as the project overseers and project team members as the
project executors. Remember, project teams are typically cross-functional, so project team
members are often part of different departments throughout the organization. These siloed
teams need effective technology to work cross-functionally (and produce high-impact work),
such as a work management platform with tool integrations.
The main responsibilities of project team members include:
• Producing deliverables and individual work that contributes to the project’s overall
objectives and success.
• Providing knowledge and feedback based on their individual areas of expertise.
• Collaborating with other team members on project work.
• Completing individual work on time and by priority.

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3. The project sponsor

A project sponsor—sometimes known as an executive sponsor—is the person responsible for
the overall success of the project. The project sponsor is typically a company executive or
member of senior management. They serve as a champion for the project, helping allocate
project resources, advocating for the project, and securing project buy-in.
In the project team hierarchy, the project sponsor sits above the project manager, acting as a
guide and a go-between for the project manager and senior management. While the project
manager is involved in the day-to-day operations of a project, the project sponsor may be
looped into the project for feedback or status updates on a daily, weekly, monthly, or quarterly
basis.
The project sponsor’s main responsibilities include:
• Advocating for the project during the initial planning stage, to get buy-in and secure
funding.
• Aligning the project with the business's strategic goals and demonstrating to stakeholders
how project success will provide value to the company.
• Appointing a project manager to lead the project and serve as a mentor for the project
manager throughout the project lifecycle.
• Providing guidance or approval on high-level, senior decisions.
• Acting as a go-between for the project manager and members of the senior leadership
team.
• Keeping senior-level executives informed of project progress and necessary status or
deliverable updates.
• Closing out the project, including evaluating performance and ensuring a successful hand-
off.

3 reasons why your enterprise needs project teams

Now that you know what a project team is, you might be wondering why your organization
needs one. Project teams can help companies of all sizes collaborate and create, but are
especially helpful for large enterprise organizations where team size and siloed communication
bottlenecks can serve as roadblocks to collaboration.
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Project teams help large organizations by:

1. Facilitating cross-functional collaboration

It’s just common sense—the larger the organization is, the more teams and team members
there are. And this can create bottlenecks. Think of it this way—siloed teams often have their
own “language”—they have established processes and tools; they speak in a way that’s
specific to the team; they store their files and do their work in certain places. And this works
when teams stay siloed, but throw in some cross-functional collaboration—like asking
members of the marketing, sales, and engineering teams to work together—and you’ll
probably run into more than a few roadblocks.
That’s why cross-functional collaboration is so important. Project teams help streamline and
simplify team communication and complex teamwork by setting clear responsibilities and
aligning all team members on the same strategic goals.

2. Increasing organizational efficiency

As organizations grow, it becomes increasingly difficult to streamline and produce cross-
functional work. By connecting team members and reducing silos, project teams maximize
efficiency and reduce redundancies that can cost time and money. Plus, successful projects
helmed by project teams can provide insight into how to streamline processes and workflows,
which can lead to greater long-term business efficiency.

3. Driving high-impact work

When team members have clearly defined roles and are aligned on strategic outcomes, they’re
able to focus on creating important work. By reducing the friction caused by siloed teams,
project teams allow everyone at your organization to function at their highest potential—
ultimately leading to a collaborative, competitive enterprise.

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RBMI
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RBMI