Revision History

Name Date Reason For Changes Version

[Author Name] [Date] Initial draft 1.0

[Author Name] [Date] Added user interface requirements 1.1

[Author Name] [Date] Updated system features section 1.2

1. Introduction

1.1 Purpose

This document specifies the software requirements for the Book Bank System, including version 1.0.
The Book Bank System aims to manage book donations, track inventory, and facilitate book lending
to individuals in need.

1.2 Document Conventions

• Fonts: Standard fonts are used throughout, with bold for headings and italics for emphasis.

• Priorities: Requirements are categorized as High, Medium, or Low priority.

• Placeholder Text: “TBD” is used for information yet to be determined.

1.3 Intended Audience and Reading Suggestions

This SRS is intended for:

• Developers: For detailed design and implementation.

• Project Managers: For planning and tracking progress.

• Testers: To create test plans and cases.

• End Users: To understand system capabilities and limitations.

Begin with the Introduction and Overall Description sections for a high-level understanding. Move to
System Features for detailed functional requirements and Other Nonfunctional Requirements for
quality and performance criteria.

1.4 Product Scope

The Book Bank System is designed to streamline the process of managing donated books, tracking
their availability, and lending them to users. Key goals include efficient inventory management, easy
tracking of book loans, and providing reports on system usage.

1.5 References

• "Book Bank System Vision and Scope Document," Version 1.0, [Date].

• IEEE Software Requirements Specification Standard, [Version], [Date].

2.1 Product Perspective

The Book Bank System is a standalone application designed to improve the efficiency of book
donation and lending processes. It is a new product aimed at replacing manual tracking methods
currently used by organizations.

2.2 Product Functions

• Book Inventory Management: Track donated books, their conditions, and categorize them.

• User Management: Register and manage users, including borrowers and donors.

• Book Lending System: Facilitate book checkouts, returns, and track overdue items.

• Reporting: Generate reports on inventory, lending activities, and user statistics.

2.3 User Classes and Characteristics

• Administrators: Manage book inventory, user accounts, and system settings.

• Donors: Provide books to the system, view donation history.

• Borrowers: Search for available books, check out and return books.

• System Users: May include staff and volunteers who assist with book management.

2.4 Operating Environment

• Hardware: Desktop or laptop computers with internet access.

• Operating System: Windows 10 or later, macOS 10.14 or later.

• Software: Web browser (Chrome, Firefox, Safari).

2.5 Design and Implementation Constraints

• Technology Stack: Must use the specified technology stack including PHP for server-side
scripting and MySQL for database management.

• Compliance: Adhere to data protection regulations such as GDPR.

• Performance: Must support up to 500 concurrent users.

2.6 User Documentation

• User Manual: Comprehensive guide for all user types.

• Online Help: Contextual help integrated within the application.

• Tutorials: Video and text-based tutorials for new users.

2.7 Assumptions and Dependencies

• Assumptions: Users will have basic familiarity with web-based applications.

• Dependencies: The system will integrate with existing database systems for user
authentication.
3. External Interface Requirements

3.1 User Interfaces

• Web Interface: Accessible via standard web browsers with a responsive design for desktop
and mobile use.

• Design Standards: Follow organizational branding guidelines and accessibility standards.

3.2 Hardware Interfaces

• No specific hardware interfaces are required beyond standard computer hardware.

3.3 Software Interfaces

• Database: MySQL version 8.0 for storing book and user data.

• Web Server: Apache or Nginx.

• Authentication: Integration with LDAP for user authentication.

3.4 Communications Interfaces

• Protocols: HTTP/HTTPS for web communications.

• Data Formatting: JSON for data interchange.

• Security: Use of SSL/TLS for secure communications.

4. System Features

4.1 Book Inventory Management

4.1.1 Description and Priority

This feature allows administrators to manage book information, including additions, updates, and
deletions. Priority: High

4.1.2 Stimulus/Response Sequences

• Stimulus: Administrator adds a new book.

• Response: System records the book details and updates the inventory.

4.1.3 Functional Requirements

• REQ-1: The system must allow administrators to add, update, and delete book records.

• REQ-2: The system must track book condition and categorize books by genre.

4.2 User Management

4.2.1 Description and Priority

Manage user accounts including registration, profile updates, and role assignments. Priority: High

4.2.2 Stimulus/Response Sequences

• Response: System creates a new user profile and sends a confirmation email.

4.2.3 Functional Requirements

• REQ-1: Users must be able to register, login, and manage their profiles.

• REQ-2: Administrators must be able to assign roles and permissions to users.

4.3 Book Lending System

4.3.1 Description and Priority

Facilitates the lending process including checkouts, returns, and overdue tracking. Priority: High

4.3.2 Stimulus/Response Sequences

• Stimulus: User checks out a book.

• Response: System records the checkout, updates book status, and sets a due date.

4.3.3 Functional Requirements

• REQ-1: The system must handle book checkouts and returns.

• REQ-2: The system must track overdue books and generate reminders.

4.4 Reporting

4.4.1 Description and Priority

Generates reports on various metrics such as inventory status and user activity. Priority: Medium

4.4.2 Stimulus/Response Sequences

• Stimulus: Administrator requests a report on book inventory.

• Response: System generates and displays the report.

4.4.3 Functional Requirements

• REQ-1: The system must generate reports on book inventory, lending history, and user
activity.

• REQ-2: Reports must be exportable in CSV or PDF formats.

5. Other Nonfunctional Requirements

5.1 Performance Requirements

• Response Time: Pages must load within 2 seconds.

• Scalability: Must support up to 500 concurrent users.

5.2 Safety Requirements

• Data Protection: Implement regular backups and data encryption to prevent data loss.
5.3 Security Requirements

• Authentication: Secure user login with password encryption.

• Authorization: Role-based access control to protect sensitive data.

5.4 Software Quality Attributes

• Usability: The system should have an intuitive user interface.

• Reliability: The system should have 99.9% uptime.

5.5 Business Rules

• Donations: All donated books must be recorded and categorized before lending.

• Lending: Borrowers are limited to a maximum of 5 books at a time.

6. Other Requirements

• Internationalization: The system must support localization for different languages.

• Legal Compliance: Adhere to copyright laws for book management.

Appendix A: Glossary

• Book Bank: A system for managing donated books and facilitating lending.

• LDAP: Lightweight Directory Access Protocol for user authentication.

• SSL/TLS: Secure Sockets Layer / Transport Layer Security for secure communications.

Appendix B: Analysis Models

• Data Flow Diagram: Illustrates how data moves through the system.

• Entity-Relationship Diagram: Shows the relationships between different data entities in the
system.

Appendix C: To Be Determined List

• TBD-1: Final decision on the choice of web framework.

• TBD-2: Specific regulations for international data handling.