HEALTH INFORMATION SYSTEM FOR MEDICAL LABORATORY SCIENCE
- MMIS id used to successfully manage such department regarding needed items and
information services.
- The aforementioned systems can be used to - This document specifies:
manage functions o Quantities
- The MMS handles issues such as item indents o timeframe for the items requested.
and re-order level. o authorization information needed to
proceed with the purchase.
SUPPLIES
- dealing with massive or numerous supplies with Things to consider on purchasing items:
different quantities, depends on the supply and • Inventory Control
demand of the material • Making sure shippers are accurate
• Alignment With Sales Projections (trends)
• Compliance with regulations (DOH, HFSRB, FDA)
• Establishing buying cycle
➢ Management – Planning, purchasing, store &
inventory control, care & preservation, issue of
STORAGE
materials, and accounting & disposal of scrap
- Store/s refers to the place where materials are
➢ Efficient Functionality – depends how supplies
kept under custody
&materials are supplied
- Near to the user department
➢ 3 E’s – Effective, efficient, and economical
- Sufficient space to accommodate all kind of
➢ Automated – automates the material
materials/supplies
management, distribution and control process
- There are policies for receipt and inspection of
goods that needs to be applied. The same is true
for returns, consignment stock, expired and
quarantined stock.
• Timing to have the supplies or material when it
is needed Ways to protect supplies/materials:
• Pay lowest possible cost/expense, quality, and • Materials should be stocked in their appropriate
value requirements for purchased materials place according to the nature of the material
• Minimize inventory investment • No material should be stocked in the floor as it
may be affected by dampness or white ants
• Operate efficiently
• Daily and periodical cleaning should be done
• Daily and periodical verification of stock should
be carried out to ensure correctness of stock
• Proper handling and preservation to the item
• Optimize the usage of resources to meet the • Hazardous materials should be segregated and
needs in an efficient manners stocked in a separate storage/room
• Proper storage to avoid loss or obsolescence
• Purchase right materials, at right time, at right ISSUE METHODS OR INVENTORY HANDLING
quantity at the right rate through right sources METHOD
• Proper and prompt issue to departments ➢ FIFO (First In, First Out)
• Have a stock at all items and avoid under/over o Products that were stocked first will
stock move out first
➢ LIFO (Last In, First Out)
o Assets acquired most recently were sold
first
o Common among non-perishable items
PURCHASING like petroleum, minerals, and metals.
- A purchase request could be used as a first step ➢ FEFO (First Expired, First Out)
in the process of purchasing. This is used o Products are sold according to the
internally to identify a need for an item. expiration date, regardless they when
- This could be followed by a quotation before they were purchased.
proceeding to the Purchase Order depending on
the process preferred by the management. COST CONTROL STRATEGY
o Vendor selection: selection of sources of - Makes the cost lowest and the efficiency highest
supply - Not excessive to form overstocked nor
o Finalization of terms of purchase insufficient to result in shortage of materials
o Placement of purchase order and follow - Periodic physical stock taking, or inventory count
up may be mandated by financial accounting. MMS
o Maintenance of smooth relation with have Barcode and RFID that can be used as tool
suppliers to ensure accurate and less burdensome counts.
o Approval payments of supplier
o Evaluating and rating suppliers POLICIES AND PROCESS
- purchase request generally is a document which - Policy manual for materials management
is made by a user to notify the purchasing
