COMSATS University Islamabad

Department of Management Sciences (DMS)

BBA/BAF – Internship Guideline

Internship Report Deadline: 25 September 2024 in the undergraduate office.

The internship for the undergraduate student of Department of Management Sciences (DMS) is a
three credit hours course. The student needs to undertake a 6-week internship (42 days) after the
completion of either the sixth semester or the seventh semester. Before starting the internship, the
following should be kept in mind.
- It is preferred that the internship if done in the area in which the student is specializing.
However, the student can also do internship in areas other than the specialization.
- The internship must start after the last day of DMS final paper.
- The internship should end before the commencement of classes for the Fall semester.
- The internship is to be of minimum 42 days including Saturdays and Sundays (6
weeks).
- The internship has to be registered immediately in the upcoming Fall semester i.e. if
the internship was done in summer 2024 it has to be registered in the Fall 2024
semester. The credit hours of internship course shall not be counted towards the
maximum permissible limit of credit hours per semester.
- The internship can be done in any public or private sector organization.
- The internship cannot be done in an organization which is owned by students’ parents or
siblings or friends.
- In case, of doing a job, which the student wants to be considered as internship, the student
has to submit an experience letter which should clearly mention the timings of the job. The
job timings should not overlap with students scheduled class timings.
Internship Letter
The criteria on which the internship letter is verified are as follows:

Criteria for Internship Letter Evaluation

1. Letter reference number should be mentioned, example Doc# CIIT-
ISB/A0/IL/01.This can be ignored if the organization does not have a
reference number policy.
2. Date of issuance should be mentioned in the letter. Issuance date should be the
date on which the internship period is ending or after the internship period e.g.
if the internship ended on 30th August the letter should be issued on either 30th
August or any other date after that provided that the letter issuance date should
not be Sunday or public holiday
3. The letter will have to be on a letter head.
4.
Internship starting and ending dates should not be on Sunday or public holiday
5. Internship period should be between summer break e.g. if the semester papers
are ending on 13th of July and new semester is starting from 7th September then
the internship period should be between 14th of July and 6th of September
6. Manager/Letter issuing authority name, designation and signatures should be
mentioned
7. The minimum total duration of internship should be 42 days. Preferably
student should go for 7 weeks internship or more to meet the minimum
requirement
8. Name of the student on the internship letter should be same as the name in
your university rolls.

The internship letter checklist which has to be submitted with the internship letter is on the next
page.
 Internship Letter Checklist
Instructions:

All students undertaking internship after 6th or 7th semester of BS (BA) or BAF to provide the following
checklist with their internship letter. Please note that all boxes need to be checked before submitting the
checklist with the original letter to the department.

 I am doing internship after completion of my 6th semester

 My internship was of 42 days (6 weeks)
 My internship did not start and end on a holiday including a public holiday
 The letter is on company letter head
 The letter has a reference number mentioned on it
o If not, my organization does not issue any letter with reference number.
 Issuance date of the letter is mentioned
 The name of the student doing internship is mentioned and is the same as in the rolls of the
university
 The issuance authority details
o The name of the issuance authority is mentioned
o The designation of the issuance authority is mentioned
o The signature of the issuance authority is on the letter
 The internship started after completion of the student terminal examination paper
 The internship ended before the commencement of the new semester
 I have registered internship in the Fall 2024 semester
 I have filled the internship supervisor related google form
(https://forms.gle/STCR5tzZcK356Kh46)
 I do not meet either one of the criteria mentioned above because: ---------------------------------------
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Student name: Registration number:

Date of submission: Student Signature:

Internship Report
The purpose of doing an internship is to gain valuable work experience which can give students
an edge in the job market. In addition, this provides an ideal opportunity to work in various
departments of an organization as well as do multiple tasks, get mentoring from experienced
managers, develop, and refine business skills and clearly define career goals.

It is compulsory for the student to not only do internship but do it conscientiously and diligently.
This is because each student will be asked to submit an internship report immediately in the
semester after the internship.

The internship report format is as follows: Please note that the internship report will be checked
for plagiarism. Each student will be asked to attach a Turnitin plagiarism report with the internship
report. Plagiarism level should not be more than 17% in the internship report. Moreover, AI content
will also be checked through Turnitin.

Report Binding
Spiral
Page Size
Paper size (A4),
Font Type
The entire report should be written in Times New Roman with an appropriate font size.
Header & Footer
Header (Name of Organization, Font size 11, Times New Roman with Bottom Border)
Footer (Page No., Middle, Font Size 11)

The internship report should have the following in the specified order

Internship Rubric
Table of Contents
Attested photocopy of Internship Letter
Internship checklist
Business card of the supervising manager
Plagiarism Report of Turnitin
Executive Summary
1. Introduction
1.1. Company Background (History)
1.2. Objectives
1.3. Organizational Structure
1.4. Products or Services Offered
1.4.1. Product/Service Details (A)
1.4.2. Product/Service Details (B)
2. SWOT Analysis of organization
3. Learning & Experience
3.1. Internship Duration & Rationale for Selection
3.2. Details of Training department wise/Tasks performed/Personal learning
3.2.1. (Week 1)
3.2.2. (Week 2)
3.2.3. (Week 3)
3.2.4. (Week 4)
3.2.5. (Week 5)
 3.2.6. (Week 6)
3.2.7. (Week 7)

4. Conclusion & Recommendations

References
Appendix
Acknowledgements
Personal Resume
Please note that references should be APA style in the report.

Internship Viva
After the submission of the report the student will be asked to appear for a viva. The internship
viva will be based on the following.
a. Students will be asked the learning experience during the internship.
b. How students can link their course (specialization) contents to the work experience.
c. Discussions on recommendations mentioned for further improvement.

Internship Marks Weightage:

The reports will only be accepted when;
- The internship letter meets the criteria mentioned above.
- Plagiarism Report of Turnitin, the report will be returned if plagiarism of more than 17%
is found.

Marks Distributions:
Introduction (5%)
SWOT Analysis of organization (5%)
Learning & Experience (40%)
Conclusion & Recommendations (5%)
References and acknowledgement (5%)
Internship Viva (40%)

Format for the Internship Rubric:

The internship report is evaluated on the following rubric:
 Student Name:
Registration Number:
Section:
Date Submitted:

Internship Rubric
Department of Management Sciences – COMSATS University Islamabad
Instructions: -Please check the internship only if the plagiarism report shows 17% or less plagiarism
-Internship duration for all internship has been verified as 42 days, you will be required to only check if
the same has been mentioned in the report
Marks Exemplary -6 Outstanding - 5 Satisfactory - 3 Needs Poor - 0
Obtained Improvement -2
Introduction
Company Excellently Satisfactory Moderately Poorly Not written
Background presented. Key presentation. presented. Few presented. Most
elements are Fairly of the key of the key
excellently highlighted the elements are not elements are not
highlighted key elements highlighted highlighted
Objectives Company Company Company Company Not written
objectives are objectives are objectives are objectives are
clearly stated fairly presented presented but very poorly
and presented not clearly expressed
stated
Organizational Structure is Structure is Structure is Structure is No structure
Structure clearly presented but present but confusing
presented in a not in the right elements are
proper format format missing
Product Details Products are Products are Products are Poor No product
clearly satisfactory presented but presentation of description
mentioned, and presented not clearly products
the report defined
highlights the
complete
product/service
range
SWOT Analysis
SWOT Students go SWOT are SWOT are Not all 4 NO SWOT in
above and identified and presented but researched, the report
beyond research expressed in a not expressed in incomplete
of all 4 sections. coherent manner a satisfactory analysis,
Uses proper manner questionable
resources and resources.
lists the proper
attributes found.
 Marks Exemplary -6 Outstanding - 5 Satisfactory - 3 Needs Poor - 0
Obtained Improvement -2
Learning & Experience
Rationale for The company The company is The rationale for The internship No mention of
Selection was selected as considered good selection was was done in the the rationale in
it is well known in the area of that I got company as i the report
and teaches its specialization internship in just had a reference
interns well that the student this organization in this company
has chosen
Task Performed Relevant and Good discussion General Minimal No discussion of
thorough on task discussion on discussion of the the task
discussion. performed task performed task performed performed
Address all task
performed
Personal Learning Demonstrates an Demonstrates a Demonstrates a Demonstrates a Demonstrates
indepth satisfactory general minimal lack of
reflection and reflection and reflection and reflection and reflection on, or
personalization personalization personalization personalization personalization
of the internship of the internship of internship of internship of internship
experience experience experience experience
Conclusion & Recommendation
Recommendation Excellent Good Satisfactory Moderate Unclear
& Conclusion recommendation recommendation recommendation recommendation recommendation
and conclusion and conclusion and conclusion and conclusion and conclusion

Reference & Acknowledgements

Reference & Excellently Highly Satisfactory Moderately Poorly
Acknowledgement presented. satisfactory presented presented. presented
presented.
Internship Viva (40 marks)
Marks Exemplary -40 Outstanding - 35 Satisfactory - 20 Needs Poor - 0
Obtained Improvement -
15
Viva Candidate The student The student The student was The student
conveyed an answered all answered all confused in their could not
accurate questions related questions thoughts and has answer any
understanding to internship related to the no clear question
of the confidently, internship understanding
internship. clearly and satisfactory of their role in
Demonstrated comprehensively the task
understanding performed
of the role. during
Thoughts were internship
organized and
clear
TOTAL

Evaluated By:

Signatures & Date: