[Company Logo] Document Control System (DCS-001)
Last Revised
Document ID Version Effective Date Approval Distribution
Date
[Insert Names [Insert
[Insert Version [Insert Effective [Insert Last
DCS-001 Number] Date] Revised Date]
and Titles of Distribution
Approvers] List]
1. Purpose:
The purpose of this document is to establish a robust and effective Document Control System
(DCS-001) within [Your Company Name]. The Document Control System ensures the proper
management, distribution, version control, and archiving of documents related to the
organization's Quality Management System (QMS). This system is designed to maintain
document integrity, facilitate document retrieval, and ensure compliance with applicable
regulatory requirements and industry standards.
2. Scope:
The Document Control System (DCS-001) applies to all departments and functions within [Your
Company Name] that generate, review, distribute, and maintain QMS documents.
3. Document Identification and Numbering:
All QMS documents shall be uniquely identified with a document number.
The Document Control Procedure (DCP-001) will outline the document identification
and numbering conventions.
4. Document Creation and Review:
The creation of new QMS documents or revision of existing ones shall follow the
guidelines stated in the Document Control Procedure (DCP-001).
The Document Owner shall be responsible for the content and accuracy of the
document.
5. Document Approval and Distribution:
The document review and approval process will be managed as per the Document
Control Procedure (DCP-001).
Approved documents will be uploaded to the Document Management System (DMS-
001) for centralized storage and easy accessibility.
6. Version Control and Revision History:
The Document Control System (DCS-001) will maintain a clear version control system
for all documents to track changes and ensure the latest version is accessible.
The revision history, including changes and approval dates, will be recorded for each
document.
[Company Logo] Document Control System (DCS-001)
Last Revised
Document ID Version Effective Date Approval Distribution
Date
[Insert Names [Insert
[Insert Version [Insert Effective [Insert Last
DCS-001 Number] Date] Revised Date]
and Titles of Distribution
Approvers] List]
7. Document Retrieval and Use:
Employees shall access the Document Management System (DMS) to retrieve the
required documents.
The latest approved version of each document will be readily available to authorized
personnel.
8. Obsolete Document Management:
Obsolete or superseded documents shall be clearly identified in the Document
Management System (DMS-001).
Obsolete documents will be securely archived and retained in accordance with the
Document Retention Policy (DRP-001).
9. Document Training and Awareness:
Training on the Document Control System (DCS-001) will be provided to employees
involved in document creation and management.
Awareness programs will be conducted to ensure all employees understand the
importance of adhering to the document control procedures.
10. Access and Security:
Access to the Document Control System (DCS-001) and related documents will be
controlled based on job responsibilities and document permissions.
The Document Controller will be responsible for managing user access and
permissions.
11. Revision History:
Version 1.0: [Date] - Initial version of the Document Control System (DCS-001).
[Note: The above template provides a foundation for creating the Document Control System (DCS-
001) document. Customize the content to suit your organization's specific processes and
requirements. Make sure to reference the relevant internal documents and procedures wherever
necessary.]
