Blank Letter Template
Your Name
Your Street Address
City, State, Zip Code
Email Address
Phone Number
Today’s Date
Recipient's Name
Recipient's Street Address
City, State, Zip Code
Subject: Clearly state the purpose of the letter, e.g., "Re: Proposal for New Project"
Salutation:
Dear Mr./Ms./Dr. Recipient's Last Name,
Body of the Letter:
Begin your letter here. Use this section to communicate the primary message or
purpose of your letter. Make sure to maintain a clear and concise tone.
When writing the content, organize it into short paragraphs. It helps if you provide context or
background at the beginning, then delve into the main message, and conclude with a call to
action or a statement of next steps.
Closing:
Choose an appropriate closing such as "Sincerely," "Best regards," or "Kind regards,"
followed by a comma.
Your First and Last Name
Attachments: If you have any attachments, mention them here. E.g., "Attached: Project
Proposal [Link]"
Reminders:
Your Details: Start by providing your personal details at the top left corner. This usually
includes your name, address, email, and phone number.
Recipient's Details: Provide the recipient's name and address. This helps in directing the
letter appropriately if you're sending it through postal mail.
Subject: Clearly state the main point or topic of your letter. This helps the recipient
understand the purpose of your letter at a glance.
Salutation: Use an appropriate greeting, depending on your relationship with the recipient.
Body: This is where you provide all the details. Begin with context or background information,
followed by the main message, and conclude with any necessary action items or follow-ups.
Closing: End your letter with an appropriate closing, and remember to sign your letter if it's a
printed copy.
Attachments: If you're including any attachments with your letter, list them at the end so that
the recipient knows to look for them.
Remember to keep the tone and content of your letter appropriate to its purpose and the
recipient. Always proofread for any grammatical or typographical errors.
