Mail Merge Assignment

Name: [Your Name]

Roll Number: [Your Roll Number]

What is Mail Merge?

Mail Merge is a feature in Microsoft Word that allows users to create a batch of documents
that are personalized for each recipient. It is commonly used for generating letters, labels,
and emails with customized content.

Why we use Mail Merge?

Mail Merge is used to automate the process of sending personalized documents to multiple
recipients, saving time and reducing errors in manually creating individual files.

Step by Step Process of Mail Merge

Step 1: Write Invitation Letter

Open Microsoft Word and write an invitation letter addressed to the CEO of the company to
conduct a workshop in the university.

Screenshot to be taken: Write the invitation letter and take a screenshot of the draft letter.

Step 2: Prepare the Data Source

Prepare an Excel or CSV file with the names of the CEO, HOD, Focal Person, and Instructor.

Screenshot to be taken: Show the Excel file with names and positions.

Step 3: Start Mail Merge

In Microsoft Word, go to the "Mailings" tab and click on "Start Mail Merge". Select "Letters".

Screenshot to be taken: Show the Mailings tab with the Start Mail Merge option selected.

Step 4: Select Recipients

Click "Select Recipients" and choose "Use an Existing List". Select the Excel file created in
step 2.

Screenshot to be taken: Show the dialog for selecting the Excel file.

Step 5: Insert Merge Fields

Place your cursor where you want to insert the recipient’s details (like name) and click
"Insert Merge Field" to add the relevant field.

Screenshot to be taken: Show the document with merge fields inserted.

Step 6: Finish & Merge
Once all fields are inserted, click "Finish & Merge" to generate the personalized letters for
each recipient.

Screenshot to be taken: Show the Finish & Merge process.

Additional Formatting
Add a watermark with your Roll Number in the document by going to the "Design" tab and
selecting "Watermark".

Screenshot to be taken: Show the watermark settings.

Add a page border by going to the "Design" tab, clicking "Page Borders", and selecting a
border style.

Screenshot to be taken: Show the page with the border.

Add page numbers by going to the "Insert" tab and clicking "Page Number". Also, add a
header with your name and a footer with your roll number.

Screenshot to be taken: Show the header and footer with page numbers.

Video on Mail Merge

Attach a video tutorial on Mail Merge or provide a link to the video. If you have a recorded
video, add it by going to "Insert" > "Media".