Time-saving shortcuts from:

Dawn Bjork, MCT, MOSM, CSP

TheSoftwarePro.com
Notebook Management Keys Selecting in a Notebook
Action Key Action Key
Open a OneNote notebook C+O Highlight selected text C+V+H
Open a new OneNote window C+M Click at the beginning of area with the Click, V, Click
Open a small OneNote window to C + V + M or mouse, V, click at the end of area
create a Side Note Windows + A + N Selects all items on the current page; C+A
Add a new page at the end of the C+N press C + A a 2nd time to increase
current section scope of the selection
Add a new page under current page C+A+N Extends the selection by one V + arrow key
at the same level of indentation character
Add a new subpage under the current C+A+V+N Extends the selection to the V+h
page at next indentation level beginning of a note
Save (automatic in OneNote) C+S Extends the selection to the C+V+h
Print the current page C+P beginning of the page
Enable/disable full page view ! Extends the selection to end C+V+e
Activate the main menu 0 or A of the page
Allows for multiple selections of C
Activate the shortcut menu V+0
notes or items
Help 1
Select the current paragraph and its C+V+-
Spelling 7 subordinate paragraphs
Sync changes in the shared notebook V+9 Cancel the selected outline or page E
Sync changes in all shared notebooks 9
Formatting Keys
Editing Keys Action Key
Action Key Open the Font task pane C+d
Undo C+Z Change the font style C+V+F
Redo C+Y Change the font size C+V+P
Cut selected text or item C+X Grow Font C+V+.
Copy selected text or item C+C Shrink Font C+V+,
Paste C+V Bold (adds or removes) C+B
Select all items on the current page C+A Italics (adds or removes) C+I
Find on page C+F Underline (adds or removes) C+U
Repeat last Find action V+4 Center C+E
Search (broader than Find) C+E Left align C+L
Pin Search Results A+O Right align C+R
Delete one character to the left Y Increase indent from the left A+V+r
Delete one character to the right D Decrease indent from the left A+V+l
Delete one word to the left C+Y Apply or remove strikethrough C+-
Delete one word to the right C+D Apply or remove superscript C+V+=
Delete selected note or object D Apply or remove subscript C+=
Insert a line break V+R Apply or remove bulleted list C + . (period)
Check spelling 7 formatting
Add current date A+V+D Apply or remove numbered list C + / (slash)
Add current time A+V+T formatting
Add current date and time A+V+F Set text properties to Normal C+V+N
Insert a hyperlink C+K Increase the page tab size C+V+[
Open a hyperlink R Decrease the page tab size C+V+]
Move insertion point to page header C+T Launch screen clipping Windows + V + s
Zoom in A+C++
Zoom out A+C+-
© Dawn Bjork, The Software Pro® • (303) 699-6868 • TheSoftwarePro.com • Certified Speaking Professional (CSP)
Microsoft Certified Trainer (MCT) • Certified Microsoft OneNote Expert • Certified Microsoft Office Specialist Master (MOSM)
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Moving in a Notebook Tables

Action Key Action Key
One character to the left l Move to the next cell T
One character to the right r Move to the previous cell V+T
One word to the left C+l Next row b
One word to the right C+r Previous row t
Up one line t Start new paragraph R
Down one line b Add a new row at bottom of table T
To the end of a line e Insert a column to the left A+C+E
To the beginning of a line h Insert a column to the right A+C+R
One paragraph up C+t Tagging Notes
One paragraph down C+b Action Key
Up one screen u Apply, mark, or clear To Do tag C+1
Down one screen d Apply or clear Important tag C+2
Next section C+T Apply or clear Question tag C+3
Previous section C+V+T Apply or clear Remember for later C+4
Next page in the section C+d tag
Previous page in the section C+u Apply or clear Definition tag C+5
First page in the section A+h Apply or clear a custom tag C + 6 to 9
Last page in the section A+e Remove all tags from selected notes C+0
First page in the visible set of page A+u Using Outlines
tabs
Action Key
Last page in the visible set of page A+d
Show through Level 1 A+V+1
tabs
Go back to the last page visited A+l Expand to Level 2 A+V+2
Go forward to the next page visited A+r Expand to Level 3 A+V+3
Go to the next note container A+b Expand to Levels 4 to 9 A + V + 4 to
A+V+9
Top of page C+h
Expand all levels A+V+0
Bottom of page C+e
Show body text for selected heading A+V+=
Move the selected page tab, note or A+V+t
Hide body text for selected heading A+V+-
object up
Move the selected page tab, note or A+V+b Increase indent by one level T
object down Decrease indent by one level V+T
Move the selected note or object left A+V+l Sharing Notes with Outlook
Move the selected note or object right A+V+r Action Key
Move up in the current page, or A+C+t Send selected pages in an e-mail C+V+E
expand the page up message
Move down in the current page, or A+C+b Create an appointment in Outlook A+V+A
expand the page down Create a contact in Outlook C+V+C
Move left in the current page, or A+C+l Create a Today Outlook task from the C+V+1
expand the page to the left currently selected note
Move right in the current page, or A+C+r Create a Tomorrow Outlook task C+V+2
expand the page to the right Create a This Week Outlook task C+V+3
Create a Next Week Outlook task C+V+4
Create a No Date Outlook task C+V+5
Find more OneNote Tips & Tricks at: Open the Outlook Tasks menu A+K
Open selected Outlook task C+V+K
TheSoftwarePro.com/OneNote Mark Outlook task as complete C+V+9
Delete the selected Outlook task C+V+0

© Dawn Bjork, The Software Pro® • (303) 699-6868 • TheSoftwarePro.com • Certified Speaking Professional (CSP)
Microsoft Certified Trainer (MCT) • Certified Microsoft OneNote Expert • Certified Microsoft Office Specialist Master (MOSM)