Procedure for incoming inspection
Process Description:
Verification
1. In case of raw materials sent by supplier, supplier’s representative/ driver has to report at
security gate.
2. All incoming shipments are verified for compliance with the respective purchase order and
the delivery note or packing list attached to the shipment.
3. Goods delivered are inspected for intact product packaging, correct reference number and
contents, as well as delivered quantity.
4. Lot numbers and expiry dates are registered resp. verified if these data are indicated in the
delivery note or packing list.
5. Any discrepancy – e.g. damaged packaging or shortage – is reported to the Purchase
Executive for follow-up.
Inspection
6. For certain products an inspection by the Quality Control Deptt based on defined inspection
criteria is required prior to the acceptance of the delivered goods. Results of the inspection
are reported to the Purchase Executive.
Acceptance
7. Incoming material approved is moved to the inventory resp. the adequate section of the
warehouse.
8. Incoming material is registered in the database/stock register based on the inspection report/
approval note received from Quality control.
9. Records of the incoming inspection are maintained in the received deliveries file.
Rejections and Claims
10. Goods rejected, e.g. because of damaged products packaging or insufficient inspection
results, are moved to the rejection area for further follow-up.
11. Deficiencies noticed during incoming inspection are to be communicated to the freight carrier
in case of damaged packaging resp. to the supplier for any other reason by the Purchase
Executive.
Identification of received materials
12. All received materials will be suitably identified by tagging or labelling depending upon their
status .i.e.
13. Waiting for inspection
14. Pass/Approved
15. Hold
16. Rejected
17. Material name, supplier, qty, lot/heat number will be duly mentioned on each tag,as
appropriate
