Project Management Assignment

Please read this document carefully before you start

Scenario :

Project Title: School Management System Development

Project Overview:
The School Management System software development project aims to create a
comprehensive digital platform to streamline various administrative and academic processes
within the school. The system will provide functionalities for managing student records, tracking
attendance, scheduling classes, managing staff information, generating reports, and facilitating
communication between stakeholders.

Project Objectives:
1. Develop a user-friendly and intuitive School Management System software.
2. Enhance efficiency and accuracy in managing administrative and academic tasks.
3. Improve communication and collaboration between teachers, students, parents, and
administrators.
4. Ensure data security and privacy in handling sensitive information.
5. Deliver the project within the allocated timeframe and budget while meeting quality standards.

Project Scope:
The School Management System software will include the following core functionalities:
1. Student Management:
- Student registration and enrollment
- Profile management
- Attendance tracking
- Academic progress monitoring

2. Staff Management:
- Teacher and staff profile management
- Assignment of roles and responsibilities
- Leave management

3. Academic Management:
- Class scheduling and timetable generation
- Curriculum management
- Assignment and grading management

4. Communication:
- Parent-teacher communication portal
- Announcement and notification system
- Feedback and survey mechanism
 Project Management Assignment
5. Reporting and Analytics:
- Generation of academic and administrative reports
- Data analysis and insights

6. System Administration:
- User access control and permissions
- Data backup and recovery
- System maintenance and updates

Project Deliverables:
1. Detailed requirements specification document
2. School Management System software prototype/mockup
3. Fully functional School Management System software
4. User manuals and documentation
5. Training materials for administrators, teachers, and staff
6. Project closure report

Stakeholders:
1. School administrators
2. Teachers and staff
3. Students and parents
4. IT department (for technical support and maintenance)

Project Constraints:
1. Budget constraints
2. Timeframe for completion
3. Availability of resources (both human and technical)
4. Adherence to regulatory and compliance requirements

Project Timeline:
Start Date: 15th March 2024
End Date: 15th April 2024

Note: The successful completion of the School Management System software development
project will significantly enhance the efficiency and effectiveness of administrative and academic
processes within the school, leading to improved student outcomes and stakeholder
satisfaction.
 Project Management Assignment

Assignment Instructions:
1. Review the provided project brief detailing the requirements, goals, and stakeholders for
the School Management System software.
2. Research and list down the probable modules that can be completed in the given
timeline.
3. Create the following documents for the effective project management based on your
research :
a. Project Charter: A document that formally authorizes the existence of a project
and provides the project manager with the authority to use organizational
resources for project activities. It outlines the project objectives, scope,
stakeholders, and high-level timeline.
b. Project Management Plan: A comprehensive document that defines how the
project will be executed, monitored, controlled, and closed. It includes various
subsidiary plans such as scope management plan, schedule management plan,
cost management plan, communication management plan, risk management
plan, etc.
c. Work Breakdown Structure (WBS): A hierarchical decomposition of the total
scope of work to be carried out by the project team, organized into smaller, more
manageable components called work packages.
d. Project Deliverables and Acceptance Criteria.
e. Gantt Chart: A visual representation of the project schedule, showing the start
and finish dates of project activities, dependencies between tasks, and critical
path.
f. Risk Register: A document used to record and track project risks, including their
likelihood, impact, response strategies, and current status.
g. Issue Log: A document used to record and track project issues or problems that
arise during project execution, along with their respective resolutions.
h. Change Management Plan: A document outlining how changes to the project
scope, schedule, or budget will be identified, assessed, approved, implemented,
and communicated.
i. Quality Management Plan: A document that describes how quality will be
managed and assured throughout the project lifecycle, including quality
standards, metrics, and processes.
j. Communication Plan: A document outlining the communication strategy for the
project, including the stakeholders involved, frequency of communication,
methods of communication, and key messages.
k. Stakeholder Register: A document containing information about project
stakeholders, including their roles, interests, expectations, and communication
preferences.
 Project Management Assignment
These documents play crucial roles in planning, executing, monitoring, controlling, and closing
projects effectively.
This assignment is sufficient to guide you in your journey to effective project management. Your
effort and thought process will be the main criteria for evaluation. You are free to use any
internet tools as well as your imagination.

Submission :

Create a google drive folder with the submission files and share the link to the folder. Please
make sure that the folder link is accessible to anyone who has the link.

Best of Luck!