B.
Technical Compliance requirements
Background
The Communications Authority of Kenya (CA) is the regulatory authority for the communications sector
in Kenya. Established in 1999 by the Kenya Information and Communications Act, 1998, the Authority is
responsible for facilitating the development of the information and communications sectors including;
broadcasting, cybersecurity, multimedia, telecommunications, electronic commerce, postal and courier
services.
The Authority intends to deploy a Microsoft 365 E3 cloud environment. The plan is to migrate the on
premise Exchange email platform to the Microsoft 365 E3 Cloud environment.
Minimum Technical Requirements / Specification
Microsoft 365 E3 & Office E5
Scope:
a) Supply and deliver Microsoft 365 E3 (M365 E3).
b) Deploy Microsoft 365 E3.
c) Upgrade the current on-prem Microsoft Exchange to Microsoft Exchange 2019.
d) Transition/migrate on-prem Microsoft Exchange to Microsoft 365 E3.
e) Deploy Microsoft Copilot, Github, Project (Plan 1), sharepoint and Power BI.
f) Supply, deliver, and install E-signature solution compatible with Microsoft Office 365 E3.
g) The bidder Must supply the necessary integration licenses required.
h) Support and maintain the hybrid environment (existing on-premises Microsoft Active Directory and
Exchange with the M365 E including Copilot, Github, Project (Plan 1), and Power BI).
i) Provide a draft Service Level Agreement (SLA) that addresses the key aspects of support and
maintenance.
Item 1. Microsoft 365 E3
No Item Minimum Technical Complied/Not complied with reference
Specifications to data sheet
1. Plan Microsoft 365 E3 Avuity limited will deploy Microsoft 365
E3 on the cloud.
Refer to the attached Microsoft 365
Enterprise Licensing Guide
2. Deployment Cloud Microsoft 365 E3 is cloud based.
Refer to the attached Microsoft 365
Enterprise Licensing Guide
3. Device Support Microsoft 365 Mobile App Microsoft 365 E3 comes with Web and
mobile versions of Office apps including
Microsoft 365 Office App Word, Excel, PowerPoint, and OneNote
Refer:
https://www.microsoft.com/en/microsoft-
365/enterprise/e3?
market=ke&activetab=pivot
%3Aoverviewtab
4. Availability Support high availability Microsoft 365 E3 is highly available
because it is cloud based and can be
accessed from anywhere.
Refer:
https://www.microsoft.com/en/microsoft-
365/enterprise/e3?
market=ke&activetab=pivot
%3Aoverviewtab
Site resilience Microsoft 365 E3 is site resilient as it is
hosted on the cloud.
Refer:
https://www.microsoft.com/en/microsoft-
365/enterprise/e3?
market=ke&activetab=pivot
%3Aoverviewtab
5. Protocols Support IMAP4 Microsoft 365 E3 comes with exchange
online which supports IMAP4, POP3,
Support POP3 MAPI over HTTPS protocols.
MAPI over HTTPS Refer:
https://www.microsoft.com/en/microsoft-
365/exchange/email
6. Security Support TLS 1.2 Microsoft 365 E3 comes with Microsoft
Defender which supports TLS 1.2, Anti-
Anti-phishing online protection phishing online protection for emails,
for emails Advanced threat protection(ATP) and
Advanced Security Management .
Advanced threat protection(ATP) Refer:
https://www.microsoft.com/en-us/
Advanced Security Management security/business/siem-and-xdr/
microsoft-defender-office-365
Multi-Factor Authentication(MFA) Microsoft 365 E3 comes with Microsoft
Entra ID which supports Multi-Factor
Authentication(MFA
Refer:
https://www.microsoft.com/en/security/
business/identity-access/microsoft-entra-
id
7. Email 100GB mailbox per user Microsoft 365 E3 comes with Exchange
online which supports 100GB mailbox
Exchange online Archiving per user and Exchange online Archiving.
Refer:
https://www.microsoft.com/en/microsoft-
365/exchange/email
8 File storage and Unlimited OneDrive storage and Microsoft 365 E3 comes with OneDrive
sharing sharing which supports accessing and protecting
your business and school work with this
intelligent files app. Share and
collaborate from anywhere, on any
device.
Refer:
https://www.microsoft.com/en/microsoft-
365/onedrive/onedrive-for-business
9. Sharepoint Deployment of Intranet and Sharepoint enables setting up of Extranet
extranet site sites to let external partners have access
Migrating content from the existing to specific content only.It also supports
On-Prem storage locations to Migrating content from the existing On-
SharePoint. Prem storage locations to SharePoint.
Refer:
https://www.microsoft.com/en/microsoft-
365/sharepoint/collaboration
10. Microsoft Teams Host meetings and video calls for Microsoft 365 E3 comes with Microsoft
up to 1000 users. Teams which hosts meetings and video
Host webinars. calls for up to 1000 users.
Refer:
https://www.microsoft.com/en-us/
microsoft-teams/group-chat-software
11. Administration Microsoft 365 administration Microsoft 365 E3 comes with Microsoft
centre/Entra admin centre 365 administration centre/Entra admin
centre.
Refer:
https://www.microsoft.com/en/microsoft-
365/enterprise/e3?
market=ke&activetab=pivot
%3Aoverviewtab
12. Tenant Azure Active Directory Microsoft 365 E3 comes with Microsoft
Management Entra ID which manages tenants and acts
Azure AD join as active directory.
Refer:
https://www.microsoft.com/en/security/
business/identity-access/microsoft-entra-
id
13. Migration Seamless migration from the Avuity limited will perform Seamless
existing On-Prem exchange email migration from the existing On-Prem
platform to M365 E3 Cloud
exchange email platform to M 365 E3
Cloud
Refer:
https://www.microsoft.com/en/microsoft-
365/exchange/email
14. Support Annual comprehensive (24/7) Avuity limited will offer Annual
maintenance and support, maintenance and incident comprehensive (24/7) support,
incident response response for the for ALL the
maintenance and incident response for
software and applications for a
period of 1 years the for ALL the software and
applications for a period of 1 year.
Refer to the attached draft SLA.
Item No. 3 Power BI Licenses Pro
No. Minimum Technical Specifications Complied/ If complied, Bidders MUST provide an
Not explanation of compliance with reference
Complied to the datasheet or bill of materials with the
specific page number and section of the
reference
1 Create reports with Power BI Complied Avuity limited will supply Power BI Pro
Desktop licenses with the ability to create reports. Refer
to page 1 of Power BI datasheet.
2 Publish Power BI reports to share and Complied Power BI Pro can publish Power BI reports to
collaborate share and collaborate. Refer to page 1 and 2 of
Power BI datasheet.
3 Model memory size limit – 1 GB Complied Power BI Pro has a model memory size limit – 1
GB. Refer to page 2 of Power BI datasheet
attached.
4 Refresh rate for Power BI datasets – Complied Power BI Pro has a refresh rate for Power BI
8/day datasets of 8/day.
Refer:
https://powerbi.microsoft.com/en-us/pricing/
5 Maximum storage (Power BI Complied Power BI Pro has a maximum storage (Power BI
native storage) - 10 GB/user native storage) - 10 GB/user
Refer:
https://powerbi.microsoft.com/en-us/pricing/
6 Data security and encryption Complied Power BI Pro ensures data security and
encryption.
Refer:
https://powerbi.microsoft.com/en-us/pricing/
Item No. 4 Microsoft Project Plan one
No. Minimum Technical Specifications Complied/ If complied, Bidders MUST provide an
Not explanation of compliance with reference
Complied to the datasheet or bill of materials with
the specific page number and section of
the reference
1 Centralized view, create new Complied Microsoft Project Plan one has a centralized
projects easily, quickly access view, creating new projects easily, quickly
important, top-of-mind projects, or accessing important, top-of-mind projects, or
open projects most recently open projects most recently worked on.
worked on. Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
2 Plan and manage projects, using Complied Microsoft Project Plan one enables planning
an ordered list of tasks. and managing projects using an ordered list of
tasks
Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
3 Visually track project tasks for Complied Microsoft Project Plan one enables visually
better workflow and status, using tracking project tasks for better workflow and
out-of-box and custom task status, using out-of-box and custom task
boards. boards.
Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
4 Track and understand dates, Complied Microsoft Project Plan one enables tracking
assignments and the relationships and understanding dates, assignments and the
of project tasks in visual timeline relationships of project tasks in visual timeline
view. view.
Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
5 Work together on projects, using Complied Microsoft Project Plan one allows
Microsoft Teams. collaboration on projects using Teams.
Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
6 Work together with stakeholders Complied Microsoft Project Plan one allows working
and team members to edit and together with stakeholders and team members
update task lists, project to edit and update task lists, project schedules,
schedules, and more and more simultaneously.
simultaneously. Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
7 Includes familiar scheduling Complied Microsoft Project Plan one includes familiar
tools to assign project tasks to scheduling tools to assign project tasks to
team members and use different team members and use different views like
views like Grid, Board, and Grid, Board, and Timeline (Gantt chart) to
Timeline (Gantt chart) to oversee oversee the schedule.
the schedule. Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
8 Use pre-built reports to track Complied Microsoft Project Plan one uses pre-built
progress on your projects, reports to track progress on your projects,
resources, programs, and resources, programs, and portfolios.
portfolios. Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
9 Capture project and non project Complied Microsoft Project Plan one capture project and
time spent on payroll, invoicing, non project time spent on payroll, invoicing,
and other business tasks. and other business tasks.Refer:
https://www.microsoft.com/en-us/microsoft-
365/project/project-management-software
