1
• Personal Information
I
• Introduction to Databases
II
• Introduction to Objects
III
Outline
• Working with Access Environment
IV
• Managing Databases and Objects
V
• Designing Your Own Database
VI
2
I. Personal Information
• Full name: Ta Quang Hien
• Address: Room A2. 206 – School of Electrical
Engineering
• Email address: tqhien@hcmiu.edu.vn
• Personal Website:
https://sites.google.com/site/taquanghien18787/home
(or reach my website via http://see.hcmiu.edu.vn/tqhien)
3
II. INTRODUCTION TO DATABASES
WHAT IS A DATABASE?
• Microsoft Access is a database creation and management program. To understand
Access, you must first understand databases.
• A database is a collection of data that is stored in a computer system.
• Databases allow their users to enter, access, and analyze their data quickly and easily.
• The easiest way to understand a database is to think of it as a collection of lists.
4
EXAMPLES OF DATABASE
The simplest data bases The complex data bases
5
DATABASE IN MICROSOFT ACCESS
Access stores its lists of data in tables, which allow you to store even more detailed
information.
The People list in the amateur baker’s database
6
Why use a database?
While Excel is great at storing and organizing numbers, Access is far stronger at handling
non-numerical data.
We call a database like the ones you’ll work with in Access a relational database.
The fact that relational databases can handle information this way allows you to enter,
search for, and analyze data in more than one table at a time.
7
Why use a database?
8
III. Introduction to Objects
Databases in Access are composed of four objects: tables, queries, forms, and reports.
• Tables: Store your data in your database
• Queries: ask questions about information stored in your tables
• Forms: allow you to view data stored in your tables
• Reports: allow you to print data based on queries/tables that you have created
Together, these objects allow you to enter, store, analyze, and compile data however you
want.
In this lesson, you will learn about each of the four objects and come to understand how
they interact with each other to create a fully functional relational database.
9
III. Introduction to Objects
A – TABLES
You should already understand that a database is a collection of data organized into many
connected lists.
In Access, all data is stored in tables, which puts tables at the heart of any database.
Tables are organized into vertical columns and horizontal rows.
Tables are good for storing closely related information.
10
III. Introduction to Objects
A – TABLES
In Access, rows and columns are
referred to as records and fields.
A field is more than just a
column; it’s a way of organizing
information by the type of data it
is.
Likewise, a record is more than
just a row; it's a unit of
information.
11
III. Introduction to Objects
B – FORMS
Forms are used for entering, modifying, and viewing records.
They are an easy way to guide people toward entering data correctly.
Forms help keep data consistent and organized, which is essential for an accurate and
powerful database.
12
B – FORMS
13
III. Introduction to Objects
C – QUERIES
Queries are a way of searching for and
compiling data from one or more tables.
Running a query is like asking a detailed
question of your database.
You are defining specific search conditions
to find exactly the data you want
Queries are far more powerful than the
simple searches you might carry out within
a table.
14
III. Introduction to Objects
D – REPORTS
Reports offer you the ability to present your data in print.
Access offers you the ability to create a report from any table or query.
15
E – PUTTING IT ALL TOGETHER
=> Every piece of data a query, form, or report uses is stored in one of your database tables. 16
E – PUTTING IT ALL TOGETHER
=> Every piece of data a query, form, or report uses is stored in one of your database tables. 17
IV.IVWorking with Access Environment
A – THE RIBBON
Access uses a tabbed Ribbon system instead of traditional menus.
The Ribbon contains multiple tabs, each with several groups of commands.
18
B – THE QUICK ACCESS TOOLBAR
The Quick Access Toolbar, located above the Ribbon, lets you access common
commands no matter which tab you are on.
By default, it shows the Save, Undo, and Redo commands.
If you'd like, you can customize it by adding additional commands.
19
C – BACKSTAGE VIEW
20
D – THE NAGIVATION PANE
The Navigation pane is a list
containing every object in your
database.
For easier viewing, the objects are
organized into groups by type.
You can open, rename, and delete
objects using the Navigation pane.
21
D – THE NAGIVATION PANE
Object sorting in the Navigation pane:
Custom allows you to create a custom group for sorting objects. After applying the sort,
simply drag the desired objects to the new group.
Object Type groups objects by type. This is the default setting.
Tables and Related Views groups forms, queries, and reports with the tables they refer
to.
Created Date or Modified Date sorts objects based on when they were created or last
edited.
22
E – DATABASES WITH NAVIGATION FORM
Some databases include a
navigation form that opens
automatically when the database
is opened.
Navigation forms are designed
to be a user-friendly
replacement for the Navigation
pane.
They contain tabs that allow you
to view and work with common
forms, queries, and report. 23
V
V. Managing Databases and Objects
A – To open an existing database:
24
V
V. Managing Databases and Objects
B – To close a database:
25
V
V. Managing Databases and Objects
C – To open an object:
26
V
V. Managing Databases and Objects
D – To save a new object:
27
V
V. Managing Databases and Objects
E – To close an object:
28
V
V. Managing Databases and Objects
F – To rename an object:
29
VI. VDesigning Your Own Database
To create a database from a template:
30
VI. VDesigning Your Own Database
To create a database from a template:
31
32
33
