K/C-4

GOVERNMENT OF KARANATAKA

REQUEST FOR PROPOSALS

FOR THE CONSULTANCY ASSIGNMENT

PREPARATION OF DETAILED PROJECT REPORTS

(DPR’S) FOR Construction of CC road from
Narayanapura to connecting SH-131 near Rajapura
Cross from Km 0.00 to 5.30 & 8 Culverts in Sandur
taluka under CEPMIZ (Including Land Acquisition and
Forest Clearance
KMERC (CEPMIZ)

PWD/2025-26/SE0371

O/o EXECUTIVE ENGINEER

PUBLIC WORKS DEPARTMENT
BALLARI DIVISON
BALLARI

Telephone: 08392-266123
Email:ee_pwdbellary@yahoo.com

Consultant Client
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 CONTENTS

SECTION DESCRIPTION PAGE NO.

Section I Letter of Invitation

Section II Information to Consultants (ITC)

Data Sheet – Information to Consultants
Section III Technical Proposal – Standard Forms
Section IV Financial Proposal – Standard Forms
Section V Terms of Reference
Section VI Contract for Consultant’s Services
I Form of Contract
II General Conditions of Contract
III Special Conditions of Contract
IV Appendices

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Consultant Client
 SECTION 1

LETTER OF INVITATION

Place:Ballari
Date: 21-06-2025

The Executive Engineer, Public Works Department, BallariDivision, Ballari invites Proposals
to provide the following Consulting Services: Preparation of Detailed Project Reports
(DPR’S) for Construction of CC road from Narayanapura to connecting
SH-131 near Rajapura Cross from Km 0.00 to 5.30 & 8 Culverts in Sandur
taluka under CEPMIZ (Including Land Acquisition and Forest Clearance
More details on the Services are provided in the attached Termsof Reference.

1. The Consultant will be selected under Quality & Cost Based Selection (QCBS)
procedures described in this RFP.

2. The RFP includes the following documents:

Section 1 - Letter of Invitation

Section 2 - Information to Consultants

Section 3 - Technical Proposal - Standard Forms

Section 4 - Financial Proposal - Standard Forms

Section 5 - Terms of Reference

Section 6 - Standard Form of Contract.

Yours sincerely,

Sd/-
Executive Engineer,
Public works Department,
Division,
Ballari-583102

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Consultant Client
 GOVERNMENT OF KARNATAKA
PUBLIC WORKS DEPARTMENT
OFFICE OF THE EXECUTIVE ENGINEER, PUBLIC WORKS DEPARTMENT,
BALLARI DIVISION, BALLARI – 583102.08392-266123

Ee_pwdbellary@yahoo.com
SHORT TERM TENDER NOTIFICATION FOR PREPARATION OF DETAILED
PROJECT REPORTS (DPR’S) FOR THE PROPOSED ROAD WORKS TO BE
TAKENUP UNDER KMERC (CEPMIZ)

Short Term Tender Notification No: 1557/2025-26, Dated: 26-06-2025

The Executive Engineer, Public Works Department, Ballari Division, Ballari on behalf of
Governor of Karnataka is inviting tenders for the Preparation of Detailed Project
Reports (DPR’s) for the Improvements of Roads under KMERC(CEPMIZ). Interested
Consultants may submit tenders through KP-procurement portal of the Government
ofKarnataka(https:kppp.karnataka.gov.in).

Sl no Name of work
Providing Consultancy services for DPR Preparation of
Construction of CC road from Narayanapura to connecting
1. SH-131 near Rajapura Cross from Km 0.00 to 5.30 & 8
Culverts in Sandur taluka under CEPMIZ (Including Land
Acquisition and Forest Clearance

Tender Process Details:

1. Tender Documents can be downloaded in KPP-Proc portal from 30.06.2025
2. Pre bid meeting will be held on 01.07.2025 at 11-00 Hours, Meeting Hall
will be conducted at PWD Division, Ballari
3. Queries of Tenders: 03.07.2025 Upto16.00 Hours
4. Last date & time for Receipt of Tenders: 07.07.2025 Upto16.00 Hours
5. Date & time for opening of Technical bid :08.07.2025 at 16.30 Hours
6. Date & Time of opening of Financial Proposal of the Technically Qualified
Bidders: 09.07.2025 at 12.00 Hours.
7. Corrigendum’s, Addendums and Modifications in Notification if any will be
published in KP Procurement Portal only.

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Consultant Client
 Terms of Reference may be downloaded in E-procurement portal of the
Government of Karnataka (https:kppp.karnataka.gov.in) from 30.07.2025

Registered Consultancy Firms in KP-Procurement are eligible to Participate in

tender.

Any further information can be obtained from o/o The Executive Engineer,
Public Works Department, Ballari Division, Ballari during office hours on all working
days and also through www.kppp.karnataka.gov.in. KP-Procurement Portal Helpdesk
Telephone Nos. are 080- 46010000 & 080-68948777.

Sd/-
Executive Engineer,
Public works Department,
Division, Ballari

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Consultant Client
 SECTION 2
INFORMATION TO CONSULTANTS

1. INTRODUCTION

1.1 The Client named in the “Data Sheet” will select a firm in accordance with the method of
selection indicated in the Data Sheet.

1.2 The consultants are invited to submit a Technical Proposal and a Financial Proposal, as
specified in the Data Sheet (the Proposal) for consulting services required for the
Assignment named in the Data Sheet and as per the approved TOR, Section 5 of this
document. The Technical Proposal will be evaluated as per the criteria subject to
fulfillment of technical qualifications and financial offers of only those consultants
would be opened whose Technical Proposal is found responsive. The award of
services would be made to the lowest evaluated Financial Proposal. The Proposal will
be the basis for contract negotiations and ultimately for a signed contract with the
selected Consultant.

1.3 The Assignment shall be implemented in accordance with the phasing indicated in the
Data Sheet. When the Assignment includes several phases, the performance of the
consultant under each phase must be to the client’s satisfaction before work begins on
the next phase.

1.4 The Consultants must familiarize themselves with local conditions and take them into
account in preparing their Proposals. To obtain first-hand information on the
Assignment and on the local conditions, consultants are encouraged to pay a visit to
the Client before submitting a Proposal, and to attend a pre-proposal conference if one
is specified in the Data Sheet. Attending the pre-proposal conference is optional. The
Consultant’s representative may contact the officials named in the Data Sheet to
obtain additional information on the pre-proposal conference.

1.5 The Client will provide the inputs specified in the Data Sheet, assist the firm in obtaining
licenses and permits needed to carry out the services, and make available relevant
project data and reports.

1.6 Please note that (i) the costs of preparing the proposal and of negotiating the contract,
including a visit to the Client, are not reimbursable as a direct cost of the Assignment;
and (ii) the Client is not bound to accept any of the Proposals submitted.

1.7 Government of Karnataka (GOK) expects consultants to provide professional, objective,

and impartial advice and at all times hold the Client’s interest’s paramount, without
any consideration for future work, and strictly avoid conflicts with other assignments
or their own corporate interests. Consultants shall not be hired for any assignment that
would be in conflict with their prior or current obligations to other clients, or that may

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 place them in a position of not being able to carry out the assignment in the best
interest of the Client.

1.7.1 Without limitation on the generality of this rule, consultants shall not be hired
under the circumstances set forth below:
(a) A firm which has been engaged by the Client to provide goods or works for
a project, and any of their affiliates, shall be disqualified from providing
consulting services for the same project. Conversely, firms hired to provide
consulting services for the preparation or implementation of a project, and
any of their affiliates, shall be disqualified from subsequently providing
goods or works or services related to the initial assignment (other than a
continuation of the firm’s earlier consulting services) for the same project.
(b) Consultants or any of their affiliates shall not be hired for any assignment
which, by its nature, may be in conflict with another assignment of the
consultants.
1.7.2 As pointed out in para. 1.7.1 (a) above, consultants may be hired for
downstream work, when continuity is essential, in which case this possibility
shall be indicated in the Data Sheet and the factors used for the selection of the
consultant should take the likelihood of continuation into account. It will be
the exclusive decision of the Client whether or not to have the downstream
assignment carried out, and if it is carried out, which consultant will be hired
for the purpose.

1.8 It is GOK’s policy to require that consultants observe the highest standard of ethics
during the execution of such contracts. In pursuance of this policy, the GOK:

(a) defines, for the purposes of this provision, the terms set forth below as
follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting of
anything of value to influence the action of a public official in the selection
process or in contract execution; and
(ii) “fraudulent practice” means a misrepresentation of facts in order to influence a
selection process or the execution of a contract to the detriment of GOK,
and includes collusive practices among consultants (prior to or after
submission of proposals) designed to establish prices at artificial, non-
competitive levels and to deprive GOK of the benefits of free and open
competition.
(b) will reject a proposal for award if it determines that the firm recommended for
award has engaged in corrupt or fraudulent activities in competing for the
contract in question;
(c) will declare a firm ineligible, either indefinitely or for a stated period of time,
to be awarded GOK-financed contract if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in competing for, or in
executing, a GOK-financed contract; and
(d) will have the right to require that, GOK to inspect consultant’s accounts and

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 records relating to the performance of the contract and to have them audited
by auditors appointed by GOK.
1.9 Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent
practices issued by GOK in accordance with the above sub-Para 1.8 (d).

1.10 Consultants shall be aware of the provisions on fraud and corruption stated in the
standard contract under the clauses indicated in the Data Sheet.

Earnest Money
1.11 The Earnest Money Deposit (EMD) Shall be Rs.27,500/- (Rupees Twenty seven
thousand Five Hundred Only)

 e-payment under any one of the options (i.e., CC/NEFT/OTC).

The Consultant shall pay the Earnest Money in the e-Procurement portal using any of the following
payment modes:

1. Credit Card (CC)

2. National Electronic Fund Transfer (NEFT)
3. Over the Counter (OTC)

OTC payment procedure

If a Consultant chooses to make payment of EMD/tender processing fees Over the Counter (OTC) in
any of the designated ICICI Bank branches listed in the e-Procurement web-site
(www.eproc.karnataka.gov.in), the Consultant will need to log into e-Procurement system, access
the tender for which bid is being created and then select the OTC option under the payment section
and print the Challan shown in that section. The printed challan will have the unique bid reference
number and the amount to be remitted. Along with the challan, the Consultant can choose to make
the payment either in the form of cash or in the form of Demand Draft. Cheque payments will not be
accepted. The Consultant is requested to specifically inform the bank officer to input the unique bid
reference number printed in the challan in the banking software. Upon successful receipt of the
payment, the bank will provide a 16-digit reference number acknowledging the receipt of payment.
This 16-digit reference number has to be inputted by contractor in the payment section of its bid as
payment confirmation before the bid is submitted (i.e.) as a pre-requisite for bid submission.

NEFT payment procedure

If a Consultant chooses to make payment of EMD/tender processing fees using Reserve Bank of
India's (RBI) National Electronic Fund Transfer (NEFT) system, the Consultant will need to log into e-
Procurement system, access the tender for which bid is being created and then select the NEFT
option under the payment section and print the Challan shown in that section. The printed challan
will have the unique bid reference number, account details of Government of Karnataka and the
amount to be remitted. The Consultant has to submit the printed challan to its bankbranch (NEFT-
enabled) and request for an account-to-account transfer, wherein the money will get transferred
from the Consultant’s bank account to GoK's bank account. Th Consultant should ensure that NEFT
transfer instructions are executed and the funds are wired to the Government of Karnataka's
principal account before the last date for bid submission and preferably 24 hours before the last
date for bid submission. If the Consultant’s bank transfers/wires the money after the last date for
bid submission, the Consultant will be liable for rejection. Upon executing the transfer, the
Consultant’s bank will provide a reference number generated by NEFT software as confirmation of
transfer, which has to be inputted by in the Consultant payment section of its bid as payment

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confirmation before the bid is submitted (i.e.) as a pre-requisite for bid submission. Also, the account
number from which the funds were transferred have to be inputted in the kpProcurement system as
part of its bid.

The Consultant’s bid will be evaluated only on confirmation of receipt of the payment (EMD) in the
Government of Karnataka central pooling a/c held at ICICI Bank.

EMD amount will have to be submitted by the Consultant taking into account the following
conditions:

1.12 1.12 The Earnest Money Deposit (EMD) shall be Rs.27,500/- (Rupees Twenty seven
thousand Five Hundred Only)

1.13 (a). e-payment under any one of the options (i.e., CC/NEFT/OTC).

(b).For details on e-Payment services please refer to e-procurement portal

Refund of EMD

Based on the instructions of Tender Accepting Authority (TAA) the EMD amount of the unsuccessful
Consultant will be refunded to the respective Bank A/C’s of the Consultant registered in the e-
Procurement system.

a) The Earnest Money Deposit (EMD) of unsuccessful Consultant will be returned within 30 days of
the end of the tender validity period.

b) The Earnest Money Deposit (EMD) of the successful Consultant will be returned after the
execution of Agreement.

c) The Earnest Money Deposit may be forfeited:

i. if the Consultant withdraws the Tender after tender opening during the period of tender validity;

ii. if the Consultant does not accept the correction of the Tender Price, pursuant to Clause 24; or

iii. in the case of a successful Consultant, if the Consultant fails within the specified time limit to

a) sign the Agreement; or

b) furnish the required Security Deposit

Eligibility Criteria

1.13 : To qualify for award of this contract, the Consultant in its name should have in the
last five years i.e., 2020-21, 2021-22, 2022-23, 2023-24 & 2024-25.
(a) Achieved in at least two financial years a minimum financial turnover of Rs.22.00
Lakhs. (Rupees Twenty two Lakhs Only) from Consultancy Services which are Civil
in Nature
(The value of the Financial Turnover of previous years will be given a weightage of
10 % per year to bring them to the price level of the FY in which the tender is
invited).The certified copies of the Audit Report, Balance Sheet, Profit and Loss
Statement, Turn Over Certificate etc by a Chartered Accountant shall be furnished.

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 (b) The Turn over certificate shall have UDIN generated through ICAI Portal. Turn over
Certificate without UDIN shall not be considered and treated as Invalid. The
Confirmation letter issued by Chartered Accountant shall also have UDIN generated
through ICAI Portal.
(c) Completed successfully at least ONE (1) Consultancy Services of minimum Road
Length 5.50 Km of Preparing Detailed Project Reports (DPRs) to National
Highways/State Highways/Major District Roads in District &Taluka Head Quarters
during past five years. (Credentials obtained from the client not below the rank of
Executive Engineer shall be furnished)
(d) Completed successfully at least ONE (1) Consultancy Services of minimum Project
cost not less than 36.05 cr of Preparing Detailed Project Reports (DPRs) of Roads &
ROB National Highways/State Highways/Major District Roads in District &Taluka
Head Quarters during past five years. (Credentials obtained from the client not below
the rank of Executive Engineer shall be furnished)
(e) Completed successfully at least ONE (1) Consultancy Services of minimum Project
cost not less than 36.05 cr of Preparing Detailed Project Reports (DPRs)/ Detailed
Feasibility Reports (DFR) of structure with steel girder during past five years.
(Credentials obtained from the client not below the rank of Executive Engineer shall
be furnished)
(f) Shall be a registered firm before the FY 2014-15 &Shall have minimum 10 years of
experience in consultancy services.(Work done / work order to be submitted for the
year prior to 2014–15 Credentials must be obtained from a client not below the rank
of Executive Engineer)
(g) Shall have on their Payroll Highway & Structural Design Engineers and necessary
staff for Preparation of DPR’s
(h) Shall have valid & Licensed Highway Design Software, Auto CAD latest version,
Required Printers & Plotters and other office Equipments necessary for Preparation of
DPR.
(i) Shall not have been Blacklisted or Terminated in any of their Previous Projects.
(j) Shall not have any Litigation History in any of their Previous Projects.
(k) Shall have valid GST Registration and other Statutory Registrations.
(l) A Consultant may participate in any number of Packages.
(m)The Consultant shall preferably Own a Full Fledged Laboratory with all the relevant
equipments with necessary qualified staff to conduct all the laboratory tests of the
road project as per the MoRTH Specifications/IRC Guidelines/IS Codes OR Shall
have an MOU with a Recognized Full Fledged Laboratory particularly for this project
with all the relevant equipments with necessary qualified staff to conduct all the
laboratory tests of the road project as per the MoRTH Specifications/IRC
Guidelines/IS Codes
(n) The Consultants shall mandatorily pay a flying visit to 100% length of the Project
Roads and submit Brief Reports.
Even though the Consultants meet the above qualifying Criteria, they are subject to be
disqualified if they have:

a) Made misleading or false representations in the forms, statements and

attachments submitted in proof of the qualification requirements; and/or

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 b) Record of poor performance such as non-performance as per the terms of
reference in the previous contracts, Preparation of Faulty DPR’s in previous
contracts, abandoning of the consultancy services, not properly completing
the contract, inordinate delays in completion, litigation history, or financial
failures, etc
1.14The DPR to be submitted Should contain, among others, details such as;
I. Contents / Index
II. Project at a Glance / Salient Features Executive Summary
III. Introduction and Background
IV. Project Objectives
V. Proposed Interventions
VI. Stakeholders and their roles and responsibilities
VII. Project Outputs (Activities & Quantities)
VIII. Envisaged Outcomes & Monitoring framework
IX. General Abstract of Cost (AOC)
a) Work Expenditure
b) Equipment & Machinery (if applicable)
c) Operational Expenditure (if applicable)
X. Abstract Estimates/Data sheets for each model / unit of work
XI. Maps/sketches, showing location of works (i)Taluk/Village Map
(ii)Google Map
(ii)Topo Map/ Any other Map/Sketch
* (i) & (ii) above are Mandatory
XII. Project Schedule / Implementation Calendar
XIII. Cost Schedule/Expenditure Schedule (Vis a Vis Implementation Calander)
XIV. Post implementation maintenance and Sustainability mechanism
XV. Cost-Benefit Analysis, if applicable
XVI. Institutional Mechanism for Project Governance and Management
XVII. Risk management strategy
XVIII. Annexures
a) List of Beneficiaries / Villages/Habitations (As Applicable)
b) Other details / supporting documents, references as required
XIX. Additional details as directed by KMERC Authority

2 CLARIFICATION AND AMENDMENT OF RFP DOCUMENTS

2.1 Consultants may request a clarification of any item of the RFP document up to the
number of days indicated in the Data Sheet before the Proposal submission date. Any
request for clarification must be sent in writing by paper mail, cable, telex, facsimile,
or electronic mail to the Client’s address indicated in the Data Sheet. The Client will
respond by cable, telex, facsimile, or electronic mail to such requests and will send
copies of the response (including an explanation of the query but without identifying
the source of inquiry) to all invited consultants who intend to submit proposals.
2.2 At any time before the submission of Proposals, the Client may, for any reason,
whether at its own initiative or in response to a clarification requested by an invited

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 firm, modify the RFP documents by amendment. Any amendment shall be issued in
writing through addenda. Addenda shall be sent by mail, cable, telex, facsimile, or
electronic mail to all invited consultants and will be binding on them. The Client may
at its discretion extend the deadline for the submission of Proposals.

3 PREPARATION OF PROPOSAL
3.1 Consultants are requested to submit a Proposal (Para 1.2) written in the language(s)
specified in the Data Sheet.

Technical Proposal

3.2 In preparing the Technical Proposal, consultants are expected to examine the
documents comprising this RFP in detail. Material deficiencies in providing the
information requested may result in rejection of a Proposal.

3.3 While preparing the Technical Proposal, consultants must give particular attention to
the following:

(i) Joint Venture is not allowed for the assignment

(ii) For assignments on a staff-time basis, the estimated number of key
professional staff-months is given in the Data Sheet. The proposal shall,
however, be based on the number of key professional staff-months estimated
by the firm

(iii) It is desirable that the majority of the key professional staff proposed be
permanent employees of the firm or have an extended and stable working
relation with it
(iv) Proposed key professional staff must at a minimum have the experience
indicated in the Data Sheet
(v) Alternative key professional staff shall not be proposed, and only one
curriculum vitae (CV) may be submitted for each position
(vi) Generally, the replacement of Key Personnel will not be allowed. However,
in exceptional cases, the replacement would be permitted to the extent of
maximum 25% personnel at every level during the period of services with the
permission of the Client
(vii) Reports to be issued by the consultants as part of this assignment must be in
the language(s) specified in the Data Sheet. It is desirable that the firm’s
personnel have a working knowledge of the Client’s official language

3.4 The Technical Proposal should provide the following information using the attached
Standard Forms (Section 3):
(i) A brief description of the consultant’s organization and an outline of recent
experience on assignments (Section 3B) of a similar nature. For each
assignment, the outline should indicate, inter alia, the profiles and names of
the staff provided, duration of the assignment, contract amount, and firm’s
involvement.
(ii) Any comments or suggestions on the Terms of Reference and on the data, a

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 list of services, and facilities to be provided by the Client (Section 3C).
(iii) A description of the methodology and work plan for performing the
assignment (Section 3D).
(iv) The list of the proposed staff team by specialty, the tasks that would be
assigned to each staff team member, and their timing (Section 3E).
(v) CVs recently signed by the proposed key professional staff and the authorized
representative submitting the proposal (Section 3F). Key information should
include number of years working for the firm/entity, and degree of
responsibility held in various assignments.
(vi) Estimates of the total staff effort (professional and support staff; staff time) to
be provided to carry out the Assignment, supported by bar chart diagrams
showing the time proposed for each key professional staff team member.
(Sections 3E and 3G).
(vii) A detailed description of the proposed methodology, staffing, and monitoring
of training, if the Data Sheet specifies training as a major component of the
assignment.
(viii) Any additional information requested in the Data Sheet.

3.5 The Technical Proposal shall not include any financial information.

Financial Proposal
3.6 In preparing the Financial Proposal, consultants are expected to take into account the
requirements and conditions of the RFP documents. The Financial Proposal should
follow Standard Forms (Section 4). It lists all costs associated with the Assignment,
including (a) remuneration for staff , and (b) reimbursables such as subsistence (per
diem, housing), transportation (national and local, for mobilization and
demobilization), services and equipment (vehicles, office equipment, furniture, and
supplies), PMS App Charge, office rent, insurance, printing of documents, surveys;
and training, if it is a major component of the assignment. If appropriate, these costs
should be broken down by activity.

3.7 Consultants shall express the price of their services in Indian Rupees.

3.8 The Data Sheet indicates how long the proposals must remain valid after the
submission date. During this period, the consultant is expected to keep available the
key professional staff proposed for the assignment. The Client will make its best
effort to complete negotiations within this period. If the Client wishes to extend the
validity period of the proposals, the consultants who do not agree have the right not to
extend the validity of their proposals.

4 SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS

4.1 The Consultants shall access tender documents, fill them and submit the completed

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 tender documents as stated through website of e-procurement itself
(https:kppp.karnataka.gov.in). The scanned copies of the required qualification
information documents (Only relevant documents required for evaluation shall be
submitted) to be submitted along with EMD shall be attached to the e-tender
document, failing which the bid will not be considered.

4.2 It is the responsibility of the consultant to submit all the documents pertaining to
Eligibility criteria / Qualification information (Only relevant documents required for
evaluation shall be submitted)with due diligence. No physical documents shall be
considered. The Tender must be submitted through e-procurement portal
https:kppp.karnataka.gov.in No: - +91 80 25501216, +91 80 25501227.

5 PROPOSAL EVALUATION
General
5.1 From the time the proposals are opened to the time the contract is awarded, if any
consultant wishes to contact the Client on any matter related to its proposal, it should
do so in writing at the address indicated in the Data Sheet. Any effort by the firm to
influence the Client in the Client’s proposal evaluation, proposal comparison or
contract award decisions may result in the rejection of the consultant’s proposal.
5.2 Evaluators of Technical Proposals shall have no access to the Financial Proposals
until the technical evaluation, including its approval by competent authority is
obtained

Evaluation of Technical Proposals

5.3 The evaluation committee appointed by the Client as a whole, and each of its
members individually evaluates the proposals on the basis of their responsiveness to
the Terms of Reference, applying the evaluation criteria, sub-criteria (typically not
more than three per criteria) and point system specified in the Data Sheet. Each
responsive proposal will be given a technical score (S t). A proposal shall be rejected
at this stage if it does not respond to important aspects of the Terms of Reference or if
it fails to achieve the minimum technical score indicated in the Data Sheet.
Public Opening and Evaluation of Financial Proposals; Ranking
5.4 After the evaluation of quality is completed, the Client shall notify those consultants
whose proposals did not meet the minimum qualifying mark or were considered non-
responsive to the RFP and Terms of Reference, indicating that their Financial
Proposals will be returned un-opened after completing the selection process. The
Client shall simultaneously notify the consultants that have secured the minimum
qualifying mark, indicating the date and time set for opening the Financial Proposals.
The opening date shall not be sooner than one week after the notification date. The
notification may be sent by registered letter, cable, telex, facsimile, or electronic mail.

5.5 The Financial Proposals shall be opened publicly in the presence of the consultants’
representatives who choose to attend. The name of the consultant, the quality scores,

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 and the proposed prices shall be read aloud and recorded when the Financial
Proposals are opened. The Client shall prepare minutes of the public opening.

5.6 The evaluation committee will determine whether the Financial Proposals are
complete, (i.e., whether they have costed all items of the corresponding Technical
Proposals, if not, the Client will cost them and add their cost to the initial price),
correct any computational errors.

5.7 The lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 Points.
The financial scores (Sf) of other financial proposals will be computed as indicated in
the Data Sheet. Proposals will be ranked according to their combined technical (St)
and financial (Sf) scores using the weights (T = the weight given to the Technical
Proposal; P = The weight given to the Financial Proposal; T+P = 1) indicated in the
Data Sheet: S = St x T % + SfxP %. The Consultant achieving the highest combined
technical/financial score will be invited for negotiations.

6 NEGOTIATIONS
6.1 Negotiations will be held at the address indicated in the Data Sheet. The aim is to
reach agreement on all points and sign a contract.

6.2 Negotiations will include a discussion of the Technical Proposal, the proposed
methodology (work plan), staffing and any suggestions made by the firm to improve
the Terms of Reference. The Client and Consultant will then work out final Terms of
Reference, staffing, and bar charts indicating activities, staff, periods in the field and
in the home office, staff-months, logistics, and reporting. The agreed work plan and
final Terms of Reference will then be incorporated in the “Description of Services”
and form part of the contract. Special attention will be paid to getting the most the
Consultant can offer within the available budget and to clearly defining the inputs
required from the Client to ensure satisfactory implementation of the Assignment.

6.3 Unless there are exceptional reasons, the financial negotiations will involve neither
the remuneration rates for staff (no breakdown of fees) nor other proposed unit rates.

6.4 Having selected the Consultant on the basis of, among other things, an evaluation of
proposed key professional staff, the Client expects to negotiate a contract on the basis
of the experts named in the Proposal. Before contract negotiations, the Client will

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 require assurances that the experts will be actually available. The Client will not
consider substitutions during contract negotiations unless both parties agree that
undue delay in the selection process makes such substitution unavoidable or that such
changes are critical to meet the objectives of the assignment. If this is not the case and
if it is established that key staff was offered in the proposal without confirming their
availability, the Consultant may be disqualified.

6.5 The negotiations will conclude with a review of the draft form of the contract. To
complete negotiations the Client and the Consultant will initial the agreed contract. If
negotiations fail, the Client will invite the firm who has quoted the second lowest
price for negotiations. The process will be repeated till an agreed contract is
concluded.

7 AWARD OF CONTRACT

7.1 The contract will be awarded following negotiations. After negotiations are
completed, the Client will promptly notify other consultants on the shortlist that they
were unsuccessful and return the Financial Proposals of those consultants who did not
pass the technical evaluation (Para 5.3)

7.2 The Consultant shall enter into agreement and commence the assignment on the date
specified in the Data Sheet.

8 CONFIDENTIALITY
8.1 Information relating to evaluation of proposals and recommendations concerning
awards shall not be disclosed to the consultants who submitted the proposals or to
other persons not officially concerned with the process, until the winning Consultant
has been notified that it has been awarded the contract.

16
Consultant Client
 DATA SHEET
Clause
Reference

1.1 The name of the Client is: The Executive Engineer,

PWD Division,
Ballari-583102

1.2 The method of selection is: Quality & Cost Based Selection (QCBS)
A technical and a Financial Proposals are requested: Yes
The name, objectives and description of the Assignment are:

Preparation of Detailed Project Reports (DPR’S) for Construction of CC

road from Narayanapura to connecting SH-131 near Rajapura
Cross from Km 0.00 to 5.30 & 8 Culverts in Sandur taluka
under CEPMIZ (Including Land Acquisition and Forest
Clearance
The Assignment is phased: No

1.3 A pre-proposal conference will be held: Yes

Date : 01.07.2025

Time : 11.00 Hours

Venu:PWD Division BallariMeeting Hall

The Client representative is : The Executive Engineer,
PWD Division,
Ballari-583102
Tel: +08392-266123
e-mail: ee_pwdbellary@yahoo.com

The name(s), address(es), and telephone/numbers of the Client’s Official(s)

are:
+08392-266123
1.4 The Client will provide the following inputs: As detailed in Section – 5 of
Terms of Reference (ToR).
1.7.2 The Client envisages the need for continuity for downstream work: No
1.8 The clauses on fraud and corruption in the contract are Sub-Clause 2.7.1 of
G.C.C.
2.1 Clarifications may be requested up to: 07.07.2025 till 16.00 Hours
The address for requesting clarifications is: The Executive Engineer,
PWD Division,

17
Consultant Client
 Ballari-583102
Tel: +08392-266123
e-mail: ee_pwdbellary@yahoo.com

3.1 Proposals should be submitted in the following language(s): English

3.3 (i) Shortlisted Consultant may associate with other shortlisted Consultant: No
Joint Venture is not allowed for the assignment
(ii) The estimated number of key professional staff months required for the
assignment is: Nos of Key Professionals+ Nos. of Supporting Staff

Sl No. Position Qualification Experience Requir Remarks

ement
1 Project Manager ME/M.Tech in ME /M.Tech 1
Highway/Transportatio 6 Years
n Engineering OR BE
BE – 15 Years
in Civil Engineering
2 Highway/Traffic M.E/M.Tech in 4 Years 1
Engineers Highway/Transportatio
n Engineering
3 Pavement, Soil M.E/M.Tech/ 4 Years 1
and Material B.E in Civil
Engineer Engineering
4 Drainage / M.E/M.Tech/ 4 Years 1
Hydrological B.E in Civil
Engineer Engineering
5 Quantity B.E in Civil 4 Years 2
Surveyor Engineering
6 AutoCAD Diploma in 3 Years 2
Draftsmen Civil/MechEngg.
7 Lab Assistants - Experience in 2
Conducting QC
Tests
8 Site Assistants - Experience in 3
Carrying out
Survey Works
9 Office Assistants - Experience in 4
Carrying out DTP
Works

Staff Months: One Month

(iv) The minimum required experience of proposed key professional staff is:
As
indicated in ToR.
(vi) Reports which are part of the assignment must be written in the following
language: English
3.4 (vii) Training is an important feature of this Assignment: No
(viii) Additional Information in the Technical Proposal includes: Nil

3.8 Proposals must remain valid for 90 days after the submission date
i.e. until: 06.11.2025

18
Consultant Client
4.2 Consultants must submit the proposals on e-proc portal of Government of
Karnataka

4.2 The proposal submission address is: The Executive Engineer,

PWD Division,
Ballari-583102
4.2 Proposals must be submitted no later than the following date and time:
30.06.2025, 16.00 Hours.

5.1 The address to send information to the Client is: The Executive Engineer,
PWD Division,
Ballari-583102

5.3 The number of points to be given under each of the evaluation criteria are:
(i) Specific experience of the consultants related to the Assignment
(Experience in Financial turnover, Projects of similar nature & size
(max 10 points) & Experience in DPR Preparation Works for Roads
(max. 5 points))
= 15
(ii) Adequacy of the proposed work plan and methodology
(Technical approach and methodology (max. 10 points) & Work Plan
and Organisation of staff (max.15 points)) in responding to the TOR
=25
(iii) Qualifications and competence of the key professional staff
for the Assignment (Max.60) = 60
Total Points: 100
The number of points to be given for qualifications and competence of the key
professional staff for the assignment are:
Points
(i) General qualifications (Professional
Education (max. 10 points), Total
Experience (max10 points)&Experience
with the firm (max. 10 points)) 30

(ii) Adequacy for the project (Professional

experience (max. 20 points), Experience in
Road works (max. 20 points)&Experience
in Preparation of DPR's for Road projects
(max 20 points)) 60

(iii) Experience in region & language

(Experience in region (max. 8
points)&Language capability (max. 2
points)) 10

19
Consultant Client
 Total Points: 100
The minimum technical score required to pass is : 75 Points

5.7 The formula for determining the financial scores is the following:
Sf = 100 x Fm/F
in which Sfis the financial score,Fm is the lowest price, and F the price of
the proposal under consideration
The weight given to the Technical and Financial Proposals are:
T = 0.75, and P = 0.25

6.1 The address for negotiations is: The Executive Engineer,

PWD Division,
Ballari-583102

7.2 The Consultant shall enter into agreement within 08 Days from the date of
receipt of the Letter of Acceptance. The Assignment is commenced from the date of
agreement.

Others
 Participation of Sub Consultants, Key Experts and Non-Key Experts: NO
 Provision for Price Adjustment: Not applicable

Sd/-
Executive Engineer,
PWD Division,
Ballari-583102

20
Consultant Client
 SECTION 3

TECHNICAL PROPOSAL - STANDARD FORMS

3A. Technical Proposal Submission Form.

3B. Consultant’s References.

3C. Comments and Suggestions on the Terms of Reference and on Data Services,
and facilities to be provided by the Client.

3D. Description of the methodology and work plan for performing the
assignment.

3E. Team composition and Task Assignments.

3F. Format of Curriculum Vitae of proposed Key Professional Staff

3G. Time Schedule for Professional Personnel.

3H. Activity (work) Schedule.

21
Consultant Client
 3A. TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

FROM: (Name of Consultant) TO: The Executive Engineer,

PWD Division,
Ballari-583102
______________________

______________________

Sir/Madam:

Subject: Hiring of Consultancy Service for Preparation of Detailed Project

Reports (DPR’S) for Construction of CC road from Narayanapura to connecting
SH-131 near Rajapura Cross from Km 0.00 to 5.30 & 8 Culverts in Sandur
taluka under CEPMIZ (Including Land Acquisition and Forest Clearance
Technical Proposal.

We, the undersigned, offer to provide the consulting services for the above in
accordance with your Request for Proposal dated 21.06.2025 and our Proposal (Technical
Proposal). We are hereby submitting our Proposal which includes this Technical Proposal,
and a Financial Proposal.

If negotiations are held during the period of validity of the Proposal, i.e., before
07.07.2025 we undertake to negotiate on the basis of the proposed staff. Our Proposal is
binding upon us and subject to the modifications resulting from contract negotiations.
We understand you are not bound to accept any Proposal you receive.

We remain,
Yours sincerely,

Authorized Signature:

Name and Title of

Signatory:

Name of Consultant:

Address:

22
Consultant Client
 FORM 3A-1

Details of Applicant (Consultant)

1 1. (a) Name:
(b) Country of incorporation:
(a) Address of the corporate headquarters
and its branch office(s), if any, in India:

(b) Date of incorporation and/or

commencement of business:

2 Brief description of the Company including

details of its main lines of business and
proposed role and responsibilities in this
Project.

3 Details of individual (s) who will serve as the

point of contact / communication within the
Company:

(a) Name:
(b) Designation:
(c) Company:
(d) Address:
(e) Telephone Number:
(f) E-Mail Address:
(g) Fax Number:
4 Name, Designation, Address and Phone
Numbers of Authorized Signatory of the
Applicant:

Name:
Designation:
Address:
Phone No:
Fax No:
E-mail:

FORM 3A-2

23
Consultant Client
 SPECIFIC EXPERIENCE OF THE CONSULTANTS RELATED TO THE ASSIGNMENT

(To be filled in by the Applicant)

NAME OF THE CONSULTANT:

Sl No Professional Reference Specific Experience in Experience Experience Experience

Experience from Previous experience in Preparation of in in India in Karntaka
(in Years) Employer Road DPR DPR for Roads Preparatio (Years) (Years)
n of DPR
(Form-3B) Projects. (Total Lane
for
(Total No of Km) Roads(Tot
Projects) al Project
Cost)
1 2 3 4 5 6 7 8
1
2
3
4

Note: Details shall be furnished with due diligence with reference to the documents submitted with
the proposal.

LIST OF WORKS ON HAND

(To be filled in by the Applicant)

NAME OF THE CONSULTANT:

Sl No Name of Client Address Date of Issue Contract Due date of Financial Present
Work with Contact of Work Order Amount Completion Progress Status of
Number & & Tenure (In. Lakhs) Till Date Work
Email ID

1 2 3 4 5 6 7 8
1
2
3
4

Note: Copy of Work Orders& related documents to be submitted with the proposal.

24
Consultant Client
 FORM 3A-3

Details of Personnel to be Deployed by the Consultant

(To be filled in by the Applicant)

Sl NAME Professional Professional Specific Experience Experience Experience Experience R

No Qualification. Experience experience in in India in in
ME/BE/ (in Years) in Road supervision (Years) Karnataka supervision (F
Diploma OR Projects. of Road. / of Road.
equivalent in (Years) (Total Lane Languages (Total Lane
Civil Km) known Km)
Engineering
1 2 3 4 5 6 7 8 9
1 PROJECT MANAGER
1
2 HIGHWAY/TRAFFIC ENGINEER
1
2
3 PAVEMENT SOIL & MATERIAL ENGINEER
1
4 DRAINAGE/HYDROLOGICAL ENGINEER
1
5 QUANTITY ENGINEER
1
2
6 AUTOCAD DRAFTSMEN
1
2
7 LAB ASSISTANTS
1
2
8 SITE ASSISTANTS
1
2
3
9 OFFICE ASSISTANTS
1
2
3
4

*Add Rows as required

Note:

1. The Attested copies of Qualification Certificates & Experience Certificates of Key

Professionals shall be attached along with their CV’s & uploaded in Tender Document.
2. CV’s should be signed by the Concerned person and attested by the Firm representative
3. Details shall be furnished with due diligence with reference to the documents submitted
with the proposal.
4. The Consultant shall propose different Key Personnel for each Package.

25
Consultant Client
 FORM 3A-4

Self-Assessment of the Applicant

NAME OF THE CONSULTANT:

Sl Technical Whether Availability of Whether Quality Timely updating Consultants’

No Approach required established full Tests & Submission of daily remarks /
to the number of Key fledged Investigations Reports to the progress opinion
Project Personnel and Laboratory& were Department report with about the
Other Staff Mobile Laboratory Conducted in quality test project.
were deployed accordance with results,
for the project the ToR Investigation
reports
Photos
1 2 3 4 5 6 7 8

Note:

1. The Consultant who furnish the false or misleading statements will be disqualified without
assigning any reason
2. Details shall be furnished with due diligence

26
Consultant Client
 3B. CONSULTANT’S REFERENCES

Relevant Services Carried Out in the Last Five Years

That Best Illustrate Qualifications

Using the format below, provide information on each reference assignment for which your
firm/entity, either
Assignment Name:individually as a corporate entity or as one of the major
Country:
companies within an association, was
legally contracted.

Location within Country: Key professional staff Provided by

Your Firm/entity(profiles):

Name of Client: No. of Staff:

Address: No. of Staff-Months; duration of

assignment:

Start Date (Month/Year): Completion Date (Month/Year): Approx. Value of Services (Rs.M):

Name of Associated Consultants, if any: No. of Months of Key professional

staff, provided by Associated
Consultants:

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions performed:

Narrative Description of Project:

Description of Actual Services Provided by Your Staff:

Con
sultant’s
Name

27
Consultant Client
 28
Consultant Client
3C. COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF REFERENCE

AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE CLIENT

On the Terms of Reference:

1.

2.

3.

4.

5.

On the data, services, and facilities to be provided by the Client

1.

2.

3.

4.

5.

Authorized Signature

CONSULTANT’S NAME:

29
Consultant Client
 3D. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR PERFORMING

THE ASSIGNMENT

Authorized Signature

CONSULTANT’S NAME
30
Consultant Client
 3E. TEAM COMPOSITION AND TASK ASSIGNMENTS

1. Technical/ Managerial Staff

Sl. Reference to CV and

Name Position Task
No. Page No.

1.
2.
3.
4.
..
..
..

2. Support Staff

Sl. Reference to CV and

Name Position Task
No. Page No.

1.
2.
3.
4.
..
..
..

Authorized Signature

CONSULTANT’S NAME

31
Consultant Client
 3F. FORMAT OF CURRICULUM VITAE (CV) FOR

PROPOSED KEY PROFESSIONAL STAFF

Proposed Position:

Name of Consultant:

Name of Staff:

Profession:

Date of Birth:

Years with Firm/Entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key Qualifications:
[Give an outline of staff member’s experience and training most pertinent to tasks on
assignment. Describe degreeof responsibility held by staff member on relevant previous
assignments and give dates and locations. Use about half a page.]

Education:
[Summarize college/university and other specialized education of staff member, giving names
of schools, datesattended, and degrees obtained. Use about one quarter of a page.]

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions
held by staff membersince graduation, giving dates, names of employing organizations, titles
of positions held, and locations of assignments. For experience in last ten years, also give
types of activities performed and client references, where appropriate. Use about two pages.]

32
Consultant Client
 Languages:

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, reading, and
writing]

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describe
me, my qualifications, and my experience.

Date:
[Signature of staff member and authorized representative of the Day/Month/
Consultant] Year

Full name of staff member:_______________________________

Full name of authorized representative: _____________________

33
Consultant Client
 3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL
Days (in the form of a Bar Chart)*
Sl. Positio Reports
Name 1 2 3 4 5 - - - - - - - - - 30 Number
No n Due/Activities
of Days
1 Subtotal (1)

2 Subtotal (2)

3 Subtotal (3)

4 Subtotal (4)

Full Time: _____________ Part time: _________________

Reports Due: _____________

Activities Duration: _____________

* The Schedule should be for the period of completion of assignment Signature: ___________________

(Authorized Representative)

Full Name: __________________

Title: _______________________

Address: _____________________

_____________________

34
Consultant Client
 3H. ACTIVITY (WORK) SCHEDULE
A. Field Investigation and Study Items:

Sl. Item of Activity Day wise Program (in form of Bar Chart) ++
No (Work) 1 2 3 4 5 - - - - - - - - - 30
1

++ The Program should be period of completion of assignment.

B. Completion and Submission ofReports

Reports: * Programme: (Date)

1. Inception Report

2. Interim
ProgressReport
(a) First Status
Report
(b) Second
Status Report

3. DraftReport

4. FinalReport

* Modify as required for the Assignment.

35
Consultant Client
 SECTION 4.

FINANCIAL PROPOSAL - STANDARD FORMS

4A. Financial Proposal Submission Form.

4B. Summary of Costs.

4C. Breakdown of Costs.

36
Consultant
Client
 4A. FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]

FROM: (Name of Consultant) TO: The Executive Engineer,

PWD Division,
Ballari-583102

______________________

______________________
Sir/Madam:

Subject: Hiring of Consultants’ Services for Preparation of Detailed Project Reports

(DPR’S) for Construction of CC road from Narayanapura to connecting
SH-131 near Rajapura Cross from Km 0.00 to 5.30 & 8 Culverts in
Sandur taluka under CEPMIZ (Including Land Acquisition and Forest
Clearance

- Financial Proposal.

We, the undersigned, offer to provide the consulting services for the above in
accordance with your Request for Proposal dated 21.06.2025 and our Proposal (Financial
Proposal). Our attached financial proposal is for the sum of Rs._________________.

Our financial proposal shall be binding upon us subject to the modifications resulting
from contract negotiations, up to expiration of the validity period of the Proposal, i.e.,
06.11.2025.
We undertake that, in competing for (and, if the award is made to us, in executing) the
above contract, we will strictly observe the laws against fraud and corruption in force in India
namely “Prevention of Corruption Act 1988”.
We understand you are not bound to accept any Proposal you receive.

We remain,
Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of the Consultant:

37
Consultant Client
 Address:

38
Consultant Client
 4B. SUMMARYOFCOSTS

No. Description @ Amount

(Rs)

I Remuneration for Key Professional Staff

II Supporting Staff
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment
VIII Reports and Document Printing
IX Surveys and Investigations
A) Topographical Survey
B) Investigations
C) Net Work Survey and GPR
X Cost of Supply and fixing Boundary Pillars
Land Acquisition team including support staff and
XI Logistics / Transportation
TOTAL COST OF PACKAGE (Including GST) Rs
TOTAL COST PER KM ( Including GST) Rs

Note:
1. THE AMOUNT TO BE QUOTED BY THE CONSULTANT SHALL BE ON
PER KM LENGTH BASIS (INCLUDING GST) IN THE KP-PROCUREMENT
PORTAL.

2. The Amount quoted by the consultant shall be deemed to be inclusive of all taxes
and GST. The Employer will perform such duties in regard to the deduction of
such taxes at source as per applicable law.

3. GST shall not be paid to the agreed amount separately by the Employer.

4. The ceiling cost of the consultancy and its percentage to the total project cost is as
shown in the Summary of Costs. Payments will be made as per stipulations of the
Special Conditions of Contract. The break-up of cost as given in formats 4C is to
facilitate assessment of reasonableness of costs and conducting negotiations in
accordance with clause 6 of the Information to Consultants.

@
Modify the items as appropriate for the consultancy assignment.

Authorized Signature
39
Consultant Client
 4C. BREAKDOWNOFCOSTS

I.REMUNERATION FOR STAFFAmount in Rupees

No. Position Name Rate*(Rs.) SM Amount(Rs)

Key Professional Staff
1
2
3
4
5
6
Sub Total
Sub Key Professional Staff
1
2
3
4
5
6
Sub Total
TOTAL

SM=Staff Month.

II. Supporting Staff

Positio
No. n Name Rate*(Rs.) SM Amount(Rs)
1
2
3
4
5
6
Total

*Provide the breakup of the rates to show the basic salary, social costs and overhead.

Authorised Signature

III Transportation (Reimbursable) *

Total:

40
Consultant Client
 IV. Duty Travel to Site (Reimbursable)*

Total:

V Office Rent (Reimbursable)*

Total:

Office Supplies, Utilities and Communication

VI. (Reimbursable)

Monthly Rate
No. Item* Months Amount in (Rs)
(Rs)
1
2
3
4

TOTAL: ...........................................

* Prepare details as appropriate for the consultancy assignment.

VII.Office Furniture and Equipment

VII. Reports and Document Printing

IX. Topographical Surveys

*Modify details as appropriate for the consultancy assignment

Authorised Signature

SECTION 5. TERMS OF REFERENCE

Terms of Reference should normally contain the following sections:

1. BACKGROUND

2. A CONCISE STATEMENT OF OBJECTIVES

3. AN OUTLINE OF THE TASKS TO BE CARRIED OUT

41
Consultant Client
 4. SCHEDULE FOR COMPLETION OF TASKS

5. DATA, SERVICES AND FACILITIES TO BE PROVIDED BY THECLIENT

6. FINAL OUTPUTS (i.e., REPORTS, DRAWINGS, etc.) THAT

WILL BE REQUIRED OF THE CONSULTANT

7. COMPOSITION OF REVIEW COMMITTEE TO MONITOR

CONSULTANTSWORK

8. PROCEDURE FOR REVIEW OF PROGRESS REPORTS, INCEPTION,

STATUS, FINAL DRAFT AND FINAL REPORTS

9. LIST OF KEY PROFESSIONAL POSITIONS WHOSE CV AND

EXPERIENCE WOULD BE EVALUATED. (This should be same as indicated
in Clause 3.3 (iv) of Data Sheet to Information to Consultants.)

“CONSULTING SERVICES FOR PREPARATION OF DETAILED

PROJECT REPORTS (DPR’S) FOR Construction of CC road from
Narayanapura to connecting SH-131 near Rajapura Cross from Km 0.00 to 5.30
& 8 Culverts in Sandur taluka under CEPMIZ (Including Land Acquisition and
Forest Clearance

TERMS OF REFERENCE

1. BACKGROUND

The Government of Karnataka through Public Works, Ports and Inland Water
Transport Department,is taking up improvements / up gradation of State Highways/
Major District Roads as a part of improvements to Core Road Network in the State of
Karnataka.

42
Consultant Client
 The work include improvements of Major District Roads of about 5.50 Kms.
The length of roads proposed for improvements Construction of CC road from
Narayanapura to connecting SH-131 near Rajapura Cross from Km 0.00 to
5.30 & 8 Culverts in Sandur taluka under CEPMIZ (Including Land
Acquisition and Forest Clearance is furnished below. The details of roads
proposed for improvement can be had either from the client or from the respective
Public Works Department Sub Divisions.

Proposed Length
Sl Name of Work for Improvement in
No Km
BALLARI Division
Providing Consultancy services for DPR Preparation of
Construction of CC road from Narayanapura to connecting
SH-131 near Rajapura Cross from Km 0.00 to 5.30 & 8 CC Road Length
1 Culverts in Sandur taluka under CEPMIZ (Including Land = 5.50 Km
Acquisition and Forest Clearance

3. A Concise statement of Objectives:

a. Services shall consist of Preparation of Detailed Project Reports

(DPRs)
b. To ensure high quality with full compliance to the Engineering Designs
& Drawings, Technical Specifications as per conditions of contract
within the time schedule
c. Taking remedial measures to avoid slippages, cost over-run, delays,
etc.
d. To ensure safety during construction and adherence to all Environment
Management Regulations prescribed under the contract
e. To ensure that adequate Contract Administration is achieved.

3 An outline of the Tasks to be carried out

To prepared Detailed Project Reports (DPRs) for taking up the improvements of State
Highways (SHs) and Major District Roads (MDRs)

3.1 Description of Assignment

Phase I - Survey (alignment and traffic) and investigations

Phase II - Land acquisition details such as collection of relevant Topo Sheets,
land revenue records

43
Consultant Client
 such as village revenue survey maps, RTC documents with individual
survey sketches,
extent and list of beneficiaries details.
Phase III - Design of pavements and Bridges and other CD works using data
obtained in Phase I
Phase IV - Discussion & finalisation of design with the KPWD
Phase V - Submission of DPR along with drawings(Longitudinal Sections, Cross
Sections of
Roads, Strip Maps & Structural Drawings-5 sets) through concerned
Public
Works Division (duly certifying by the Field Engineers)
Phase VI - Submission of BoQ, Cost Estimate and Uploading of Draft Tender
Schedule (DTS) in
E-procurement Portal
Phase VII - Fixations of alignment, boundaries, various levels of road
cross section on references pillars, curves etc during the beginning of
the execution of the work.
Phase VIII - On Completion of Project

3.2 DETAILED SCOPE OF SERVICES

3.2.1 General

The Consultant shall perform all necessary planning, engineering and economic analysis, field
investigations and related works as described herein with due care and diligence to attain the objectives
of the study.

In the conduct of his work, the Consultant shall contact Karnataka Public Works Department
(KPWD) and other Government Departments and agencies responsible for planning and development,
of roads in Karnataka.

The KPWD will provide the Consultant with available reports, data and services appropriate to
achieving the objectives of the study. The Consultant shall be responsible, however, for the analysis
and interpretation of all data received, undertake other studies to validate the data and give conclusions
and recommendations derived from these data.

As soon as possible, after being awarded the Contract, the Consultant shall support KPWD in
preparing the timetable required for the technical and financial implementation of the project.

3.2.2 Reconnaissance Survey

The Consultant shall carry out a reconnaissance survey, ideally before he submits his
proposal, but at least in advance of submission of his Inception Report. A transit walk shall be
carried out all along the roads compulsorily with concerned PWD Subdivision AE/JE and
Inventory/preliminary findings report with photos & videos signed by both Consultant and
PWD AE/JE should be submitted with inception Report.

The reconnaissance survey shall cover the entire road and shall form the basis for
identification of the extent of the field surveys. As a minimum the following features shall be
identified:
 Curves and road sections likely to require widening
 Low sections which appear to be subject to flooding, and sections where roadside
drainage is missing
 Sections of road under local administration
44
Consultant Client
  Badly damaged sections
 Likely locations of traffic count stations
Based on the above, the Consultant shall plan his field surveys, and subject to the
approval of KPWD, initiate these. Provisions should be made in agreements with field survey
sub-consultants, if such are to be utilized, to incorporate minor adjustments as found required
during the execution of the Services, i.e. when detailed inventories and condition surveys are
carried out.

3.2.3 Topographic Surveys

The Consultant shall carry out a topographic survey for the entire project. Since little
realignment is envisaged, the survey may be initiated based on the Reconnaissance Survey.
The road shall be 10m divided into sections where changes to road embankment or side drains
are required.
The survey shall be carried out using Total StationDGPS and shall produce three-
dimensional data. The data required is i) the centerline of the road, pavement and shoulder
edges, and, ii) at sections where widening / side drainage is deemed to be required: There the
full ROW shall be surveyed, subject to a minimum of 40 m to either side of the centerline. Any
minor deficiencies in the survey shall be picked up when detected.
The survey shall be based on a closed traverse, which, if possible, shall be tied up to
permanent control points. Benchmarks shall, if at all possible, be tied up to permanent points.
The following accuracy shall be applicable to the topography survey:
Survey of Concrete Control Pillars:
i. Traverse (co-ordinate close): Fractional misclosure of 1/10,000 or better
ii. Levelling: Limit of accuracy to be 10 mm*(K) 1/2-(where K is the circuit distance
levelled in kilometers)
Other Surveys:

i. Traverse (co-ordinate close): Fractional misclosure of 1/5,000 or better-

ii. Levelling: Limit of accuracy to be 20 mm*(K) 1/2-(where K is the circuit distance levelled in
kilometers).

The survey shall include all structures, break lines, etc. The survey shall include the
following points. (F): Full survey. (P): Pavement Survey.
 Centerline, carriageway edges, shoulder edges and toe of the slope of existing roads (F+P)
 ROW on either side of the road (F)
 Points 5m behind ROW (F)
Point intervals shall be not more than 100 m on level or nearly level reaches and 50 m on
other ground. Additional points shall be levelled to describe sudden changes in elevation.
Following land features shall be captured and presented in drawings. All the notations /
symbols (Legends) shall be as agreed with the Client in advance of the execution.


Existing road pavement surface, earthen shoulder and its variation in width along with all
other pertinent road details – centerline of carriageway, pavement edge, shoulder edge,
embankment/cutting edges top and bottom, side drains, signs, km posts etc (F+P). (F+P).
 All religious places – temples, mosques, churches, graveyards etc. including location,
building lines and clear dimensions of compound walls and extensions. (F)
 Location of roadside drains, clearly identifying the type (open/close), width of drain,
including the beginning and end of drains. All water features within ROW i.e. ponds,
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Consultant Client
 lakes, streams, canals should be recorded (F).
 Identification of all bridges, culverts and other structures along the alignment – the details
recorded shall include the chainage, width of bridges / culverts (width of slab or diameter
of pipe), course of water path, skew of bridge / culvert arrangement (F+P).
 Details of Right-of-Way border stones, supplemented as required with information from
Land Revenue Offices for location of missing stones (F).
 Trees (position, species and girth measured 1.2 m from ground level) (F): Tree Species.
 Building fronts or outlines where they encroach within the corridor 25 m on either end (to
be classified by construction type). (F)
 Railway level crossings (F+P).
 Any over crossing or under crossing of the road by road or rail (F+P).
 Electric transformers, mast, tower, etc.
 All telephone lines, OFC lines, Private OFC lines, Water Pipes above and below the
ground belonging to, Villages, ZillaPanchayats and other bodies, Electricity lines. For this
purpose, it is the responsibility of Consultant to get details from concerned authorities.

The width of the survey corridor will be increased to collect data such as existing road
junctions and stream beds, where the adjoining road/ stream bed will be surveyed for a distance
of 100 m to a width of 5 m from the edge of road formation/ stream on either side. Building
outlines will be surveyed where they encroach into the corridor as defined in the data sheet.

The items to be picked up during the survey will include, and not be limited to, the
following:
Levels along the alignment shall be taken at every 30m intervals and at all intermediate
breaks along the centre line of the existing alignment. The interval will reduce to 10m in built
up areas and Rolling Terrain. Spot levels shall be recorded at critical points.

Cross sections shall be taken at intervals of 5m, reduced to 2.5m on curves / Rolling
Terrain / Ghat Section. Cross sections shall also be taken at the centre line of all culverts.

The cross-section survey should include but not limited to the following.
For Existing Road:
 At centre line of existing carriageway
 At Carriageway edges
 At the points between centre line and edge of carriageway.
 At Paved Shoulder/Earthen shoulder / footpath edges
 At Intersection of embankment / cut with natural ground

Further points at 10m interval or at location of change in ground, up 5m beyond the Right of
way.

2 For Culverts
 At centre line of existing carriageway
 At Carriageway edges
 At Paved Shoulder/Earthen shoulder / footpath edges
 At top of headwall
 At Culvert Invert Level
 At Points up stream &downstream along the channel up to 5 m beyond ROW
River/Channel cross-sections shall be taken at every 10m interval up to a distance of 150m on u/s and d/s
from the edge of the road.

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Consultant Client
3.2.4 Road Inventory and Condition Surveys

A new inventory shall be established so that the following information is available.

 Carriageway width
 Shoulder widths
 Surface type for carriageway and shoulders
 Existing Crest Details
 Existing Longitudinal Gradient
 Embankment or cut and approximate height
 ROW - Distance from centerline to left and right
 Location and type of side drains
 Location and type of road access
 Water table / HFL with height above or below road surface
 Roadside trees (within ROW), No., Name of species and girth to be given
 Roadside land use (agriculture, barren, built-up, village, urban)
 Presence of crossing traffic (vehicular, pedestrian, domestic animals)
 Utility lines, incl. type and location, each utility type to be marked out and
shown Including presence of underground utility services.
The inventory shall be presented in tabular format giving chainages and lengths of
registered features.
The Road Condition Surveys shall include visual survey, and PCI Survey. The salient
features of the road may be captured in video format and converted to Digital format and
presented in 1 or 2 CD-ROMS. Photographs representing typical issues and having a bearing
on design should also be taken.

Visual Survey:
The visual survey shall record the current condition of the road and shall contain details of:
 Pavement condition (extent of potholes, cracks, rutting, evenness, etc.)
 Shoulder condition (surface, potholes, height above or below carriageway,
evenness)
 Side drains (type, condition)
3.2.5 Bridge / Culverts / Cause ways / Minor Inventory and Condition Survey
If an existing inventory is available then this shall be verified and updated. Otherwise,
a new inventory shall be made in accordance with IRC-SP:35-1990. The inventory, updated or
new, shall be presented in tabular form as suggested by Appendix 3 of IRC-SP:35.

CD Works & Minor bridges:

During condition survey of the CD structures, vegetation or other obstruction if
any shall be cleared and the condition data shall be captured comprehensively so as to
enable to develop appropriate improvement proposals.
Each structure shall be assessed for its need for possible rehabilitation works. If the
above inspections are inconclusive, then recommendations for further testing should be made,
and such supplementary test carried out subject to KPWDs approval, as part of the detailed
design.

3.2.5 Hydrology and Drainage Investigations

The Consultant shall conduct and provide a complete description of the features of the area, in
order to verify the capacity of existing bridges and culverts and to determine High Flood
Levels (HFLs) along the Project Road.

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Consultant Client
 Such features shall at least include:
a) Information about soils vegetation and drainage pattern along the Project Road,
flooding of flat areas, etc.;
b) All necessary hydrological and other data for storm water and sub-surface drainage
systems design;
c) Characteristics of water crossings and hydrological structures

The hydraulic investigations shall be carried out in accordance with IRC-SP:13 and IRC:5-
1985 Section I, and supplemented by other relevant sources of information. Hydraulic
calculations shall be made following these Guidelines in order to verify dimensions of present
vent ways, embankment heights, etc. to justify and provide the basis for the Preliminary
engineering design/checking of all crossings, drainage systems, retaining walls/stone pitching
including preliminary costing.

3.2.6 Soils Investigations

Test pits shall be dug along road sections (minimum ONE (1) Sample Per Kilometer. ONE (1)
Sample means THREE (3) Specimens. Average of the THREE (3) Specimens shall be
considered for the Design purpose. The CBR must be rounded off to nearest round value and
shall always expressed as a round number.

 Atterberg Limits and grain size

 In situ density and moisture content
 Laboratory CBR (4 day soaked)
 Free swelling index(for clayey soils)

Test pits shall also be dug at locations where new CD works are to be provided. Sampling and
Testing shall be as described above.

3.2.7 Materials Investigation

The Consultant shall identify sources of suitable materials for the works including
embankment fill, unbound pavement materials, sand, quarry products, cement, bitumen, steel
and water in sufficient quantity and quality to meet the requirements of the Project. He shall
present test reports and sketches/maps showing locations of material sources. Tests on
materials should be planned to document the quality as required by MoRTH specifications for
Roads and Bridge works.
The following tests are likely to be required:

For Fill and Subbase Material:

 Atterberg Limits and Particle Size analysis

 Compaction characteristics
 CBR value (4 day soaked)

For Stone aggregate:

 Flakiness
 Aggregate impact value
 Water absorption
 Soundness
 Stripping Test for assessing adhesion with bitumen (For stone to asphaltic materials only)

3.2.8 Traffic Analysis

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Consultant Client
 The Consultant shall determine the type and volume of existing traffic for the Project
Road by analyzing all existing statistical data, and by conducting and analyzing traffic counts
and origin - destination studies. Other field traffic investigations shall be undertaken by the
Consultant as required.

Traffic studies shall include but not be limited to the following:

i. Traffic composition, occupancy and volume counts;
ii. Axle-load surveys;
iii. Origin-destination studies in at least 4 locations;
iv. Turning movement counts at major junctions (24 hours);
v. Seasonal variation of traffic;
vi. Forecasts composed of normal, generated and diverted traffic flows (if any), by appropriate
vehicle types; and
vii. O.D. Survey onexisting alternate roads from which possible diversion of traffic on the project
road is estimated toconfirm the forecast diversion (Minimum 2locations on alternate roads).

Traffic surveys shall include counts on a 24-hour basis in order to record traffic movement at night.
A 7-day count shall be made at all the count locations, in order to identify possible weekly fluctuations.
Where considered appropriate, the Consultant shall divide the road into sections and conduct the traffic
studies and analysis in relation to these separate sections.
The Consultant shall clearly indicate his suggested traffic survey programme in his proposal, and
subsequently in his Inception Report.
The Consultant shall identify, describe, and quantify existing and potential traffic generating
factors in the immediate areas served by the project and in areas likely to be influenced by future
economic development. Such factors shall include:
a. population growth and changes in rural and urban population distribution;
b. regional and national economic growth;
c. growth of vehicle ownership;
d. Development of agriculture, industry, commerce, and tourism within the project area.
e. development of social services, medical facilities, and schools;
f. other factors identified by the Consultant.
The Consultant shall determine appropriate growth rates per vehicle group (i.e. Cars, buses light
and heavy commercial vehicles) using appropriate methods. Slow moving traffic shall also be
registered.
Based on the above analysis, the Consultant shall provide:
a. detailed annual traffic forecasts for a period of 10 years after the completion of the road, and
b. more general projections of future traffic for the following 10 years.
All traffic forecasts shall be given at two growth rates, namely low and high, for the
Above traffic groups.

In developing the final traffic forecasts, the Consultant shall have particular attention to the future mix
of vehicles in the traffic population. Due attention should therefore be given to changes in vehicle sizes
and types that will arise when improvements are made to the road.

3.2.9 Preliminary Design

Based on the traffic studies, existing road conditions, present Right-of-way (ROW) and
geotechnical investigations, the Consultant shall develop all possible preliminary designs and strip
maps necessary for the project. He shall establish the merits and drawbacks of options considered and
determine the final option to be adopted for the rehabilitation works. It will be necessary for the
Consultant to provide comparative data for rehabilitation and subsequent maintenance costs for the
different design options considered, in order to support the final option adopted.

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Consultant Client
 The Consultant shall carry out the following activities:
i) Analyze all data collected and all available field survey data.
ii) Prepare preliminary designs for:
 Alignment adjustment
 Pavement rehabilitation and strengthening
 Shoulder improvement
 Structural / hydraulic rehabilitation / reconstruction

New pavement design shall be in accordance with IRC: 37 – 2018 for Flexible
Pavement and shall be in accordance with IRC: 58– 2018& SP-64 for Rigid Pavement. The
design life of Flexible pavements shall be 15 years from completion of the project for State
Highways (SHs) and 10 Years for Major District Roads (MDRs)& Design Life for Rigid
Pavement shall be 30 years from completion of the project for State Highways (SHs) and 20
Years for Major District Roads (MDRs)
iii) The Consultant shall prepare preliminary strip maps and design drawings for the final option
selected for the Project Road, using the format and title sheets as follows:
(a) Key map, Scale 1:50,000 based on Survey of India maps and
(b) Plan and Profile Drawings to A3 format, Scale: H = 1:2000 and V = 1:200 showing the
following data:
 Existing features;
 road centerline and horizontal curve radii;
 carriageway and shoulder edges
 vertical profile including profile of present road and proposals for adjustment;
 chainages of longitudinal and horizontal curves;
 location, description and references to all drainage works; right-of-way demarcation indicating
land utilization; other relevant natural and cadastral information.

(a) Typical cross-sections of the proposed design at scales 1:100 or larger.

3.3 Phase 2: Detailed Engineering Design,

3.3.1 General

The Consultant shall provide detailed engineering design for the rehabilitation of the Project
Road together with cost estimates, all as agreed with KPWD. The consultant shall detail out road
diversion plans, sections to be completed and handed over at what intervals. The burrow areas, borrow
pits, quarries, quantity and quality of each material available be detailed out.

3.3.2 Detailed Engineering Design

The Consultant shall carry out detailed engineering design of the Project Road (Pavements
Design, Hydraulic & Structural Designs of CD work & Minor Bridges) as per Relevant IRC & IS
Codes in Practice. The Consultant should carry out the Optimization of the designed Project. While
performing the detailed engineering design, the Consultant shall inter alia carry out:
i. Supplementary field surveys, as described under Phase 1.
ii. Detailed horizontal and vertical alignment and cross sections each 50m, including super
elevation over proposed and existing pavement. The Consultant shall identify road sections
subject to flooding and provide design for raising such sections
iii. Determination of the adequacy of the existing longitudinal and cross drainage features and
structures and design of required improvements to drainage features and structures
iv. Detailed pavement design including identification of needs for repair and profile correction to
the present pavement surface.

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Consultant Client
 v. Identification of accident-prone locations and provision of required improvement design to
correct such locations through realignment, provision of bus bays, sight distance
improvements, signs and markings, speed reducing measures etc.
vi. Design of junctions, road signs and markings, other road furniture and roadside features as
deemed necessary

3.3.3 Technical Specifications

The Consultant shall develop technical specifications for the recommended rehabilitation
works including specifications for materials and methods of work, including e.g. specifications for
pavement sub-base, base and surface materials, materials for structures, concrete and concrete mix
materials. The Consultant will take into account the MoRTH Specifications and Specifications adopted
by KPWD, make modifications where appropriate, based on careful assessment of locally available
materials and will determine the technically acceptable and the most cost-effective technical
specifications and construction/improvement methods.

3.3.4 Cost Estimates & Draft Tender Schedule (DTS):

The Consultant shall develop cost estimates based on Bill of Quantities (BOQ) within a level
of accuracy of plus/minus 5 percent of true cost. The base prices shall be based on schedule and rates
of respective circle of KPWD. Provision shall be made for items such as shoulder improvement,
drainage structures, pavement markings, treatment of road junctions and road sections passing through
villages/towns, slope protection, carriageway protection and traffic signs, construction of temporary
diversion of roads wherever needed, Road Safety Aspects, etc.

The Consultant shall prepare the Draft Tender Schedule (DTS) and submit to the client. The
Consultant shall exercise extra care in drafting the detailed specifications in the DTS.

3.3.5 Project Reports and Drawings:

The Consultant shall prepare the following:
i. Comprehensive plan and profile drawings on A1 paper to the scale of 1:200 and longitudinal
profiles 1:200 / 1:100 for all road improvement works indicating relevant landmarks, reference
points, bench mark locations of maintenance activities, drainage facilities and their required
improvements.
ii. Schedule of proposed bridges, culverts, 1ined drains, retaining walls, stone pitching and other
protective works describing location, waterway dimensions, designed invert levels, deck levels,
bed slopes and parapet levels. and construction drawings for bridges
iii. Bill of Quantities, cost estimates and updated economic evaluation for the Project Road.
iv. Typical drawings for culverts, road cross-sections, junctions, drains, safety devices and road
appurtenances.
v. Synthesized reports of all field investigations, traffic and other data collected during the study.
vi. The results of the study shall be presented in the form of
 Main Report comprising i.e. the methodology adopted for improvements, design, cost
estimation and project evaluation.
 Soils and Materials Report.
 Drawings as described above
 Data collected.

4. SCHEDULE OF COMPLETION OF TASKS

4.1The following maximum time schedule shall be in days (30 days) observed in carrying out the study
for the road construction works:

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Consultant Client
 a) Commencement of the Services: 1stDay
b) Survey, Investigation, Inception Report & Land acquisition details: 5thDay
c) Design of Pavements & CD works: 10thDay
d) Finalization of Design by KPWD&Submission of Progress report: 15thDay
e) Submission of Draft DPR, Cost Estimate: 20thDay
f) Approval of Draft DPR by KPWD: 25thDay
g) Submission of Final DPR, Cost Estimate & DTS: 30thDay

4.2 PAYMENT SCHEDULE

On Completion of Phase I to Phase-III - 30%

On Completion of Phase IV - 30%
On Completion of Phase V - 20%
On Completion of Phase VI - 10%
On Completion of Phase VII - 10%

5. Data, Services and Facilities to be provided by the Client

a) The List of Works, names and contact numbers of concerned engineers and
relevant Project Documents are made available to the Consultant.
b) Access will be provided to the construction site, etc.
c) Accommodation, Communication and vehicles:
The Consultant is responsible for making his own arrangements for all
his accommodation. The Consultant shall also make his own arrangements for
office furniture, equipment, stationeries, photo copiers, communication
facilities like telephones, web connections, Facsimiles etc. including
maintenance thereof and vehicles for transportation of office staff/ field staff
etc., (including operation, maintenance, insurances and repairs thereof). The
Project Manager’s Office shall be located atBallari.
6. Final Outputs (Reports, Drawings, etc.,) required to be submitted by the
Consultant

The Consultant shall furnish hard/soft copies of the Photographs and

Video graphs taken before commencement of the Services, during the progress
of Services and upon completion of the Services.

Inception Reports (Hard Copies The Consultant shall submit an Inception Report on Seventh Day
– 10 Numbers & Soft Copy) of Commencement of Services containing full details of
deployment of office and personnel and the time of their
mobilization.
Progress Report (Hard Copies – The Consultant shall submit an Progress Report on 10th Day and
8 Numbers & Soft Copy) 20th Day of Services containing full details of progress of services.

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Consultant Client
 Draft DPR, BoQs, Cost The Consultant shall submit Draft DPR on 20 th Day of Services
Estimate & DTS (Hard Copies – containing full details of progress of services.
8 Numbers & Soft Copy)
Final DPR, BoQs, Cost The Consultant shall submit Final DPR on 30 th Day of Services
Estimate & DTS (Hard Copies – containing full details of progress of services.
8 Numbers & Soft Copy)

7. Composition of Review Committee to Monitor Consultants Work

A Review Committee comprises of the following officers to monitor the Consultant’s
work as per the Clause 9 of the Terms of Reference
1. Chief Engineer, C & B (North-East) Kalabuargi/ Superintending Engineer (Design)
of PWD, C & B (North-East) Kalabuargi
2. Superintending Engineer of PWD, Ballari Circle Ballari.
3. EE, PWD, Division, Ballari (Member Secre Secretary).

8. Procedure for review of Inception Report, Progress Reports, Draft DPRs and
Final DPRs
A Review Committee comprising of the officers constituted as per Clause 10
of the Terms of Reference review the Inception Report, Progress Reports, Draft
DPRs and Final DPRs.The review committee shall review once it receives the
Reports.

9. LIST OF KEY PROFESSIONAL POSITIONS WHOSE CV AND

EXPERIENCE WOULD BE EVALUATED.
Key personnel who are having experience in the fallowing field for the study shall include but not
limited to the following:

Sl No. Position Qualification Experience Requir Remarks

ement
1 Project Manager ME/M.Tech in Highway/Transportation Engineering ME /M.Tech 1
OR BE in Civil Engineering 6 Years

BE – 15 Years
2 Highway/Traffic M.E/M.Tech in Highway/Transportation Engineering 4 Years 1
Engineers
3 Pavement, Soil M.E/M.Tech/ 4 Years 1
and Material B.E in Civil Engineering
Engineer
4 Drainage / M.E/M.Tech/ 4 Years 1
Hydrological B.E in Civil Engineering
Engineer
5 Quantity B.E in Civil Engineering 4 Years 2
Surveyor
6 AutoCAD Diploma in Civil/MechEngg. 3 Years 2
Draftsmen
7 Lab Assistants - Experience in 2
Conducting QC
Tests
8 Site Assistants - Experience in 3
Carrying out
Survey Works
9 Office Assistants - Experience in 4
Carrying out DTP
Works
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Consultant Client
 SECTION VI: CONTRACT FOR CONSULTANT’S SERVICES

between

[Name of Client]

and

[Name of Consultants]

Dated :

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Consultant Client
 CONTENTS
Page No.

I. FORM OFCONTRACT ........................................................................... 58

II. GENERAL CONDITIONS OFCONTRACT ........................................... 59

1. General Provisions .............................................................................. 59

1.1 Definitions......................................................................... 59
1.2 Law Governing the Contract............................................. 60
1.3 Language ........................................................................... 60
1.4 Notices.............................................................................. 60
1.5 Location ............................................................................ 60
1.6 Authorized Representatives .............................................. 60
1.7 Taxes and Duties .............................................................. 60

2. Commencement, Completion, Modification, and Termination

of Contract...................................................................................... 60

2.1 Effectiveness of Contract ................................................. 60

2.2 Commencement ofServices ............................................ 60
2.3 Expiration ofContract ..................................................... 60
2.4 Modification.................................................................... 61
2.5 Force Majeure ................................................................. 61

2.5.1 Definition.......................................................... 61
2.5.2 No Breach of Contract ......................................
2.5.3 Extension of Time ............................................ 61
2.5.4 Payments ..........................................................

2.6 Suspension...................................................................... 61
2.7 Termination ...................................................................... 62

2.7.1 By the Client ...................................................... 62

2.7.2 By the Consultants ............................................. 62
2.7.3 Cessation of Rights and Obligations.................. 63
2.7.4 Cessation of Services ......................................... 63
2.7.5 Payment upon Termination ................................ 63
2.7.6 Disputes about Events of Termination ............... 63

3. Obligations of the Consultants................................................................64

3.1 General.............................................................................. 64

3.2 Conflict of Interests............................................................ 65

3.2.1 Consultants not to Benefitfrom

Commissions, Discounts, etc. .................... 65
3.2.2 Procurement Rules of Funding Agencies............... 65
3.2.3 Consultants and Affiliates Not to
Engage in certainActivities ................................... 65
3.2.4 Prohibition of ConflictingActivities ..................... 65

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Consultant Client
 3.3 Confidentiality ...................................................................... 65

3.4 Insurance to Be Taken out by theConsultants ..................... 66

3.5 Accounting, Inspection andAuditing ................................... 66
3.6 Consultant’s Actions requiring Client’s prior Approval....... 66
3.7 Reporting Obligations .......................................................... 66
3.8 Documents prepared by theConsultants
to Be the Property of the Client ............................................ 66
3.9 Equipments and Materials Furnished by the Client ............. 67

4. Consultants’ Personnel and Sub-consultants........................................67

4.1 General................................................................................. 67
4.2 Description of Personnel...................................................... 67
4.3 Approval of Personnel.......................................................... 67
4.4 Working Hours, Overtime,Leave etc.................................... 68
4.5 Removal and /or Replacement of Personnel ......................... 68
4.6 Resident Project Manager..................................................... 68

5. Obligations of the Client..........................................................................68

5.1 Assistance andExemptions...................................................... 68

5.2 Access toLand......................................................................... 69
5.3 Services, Facilities and Property of theClient......................... 69
5.4 Payment .................................................................................... 69

6. Payments to the Consultants.....................................................................69

6.1 Cost Estimates; CeilingAmount...............................................` 69

6.2 Remuneration and ReimbursableExpenditures ....................... 70
6.3 Currency ofPayment................................................................. 70
6.4 Mode of BillingandPayment .................................................... 70

7. Settlement of Disputes................................................................................71

7.1 Amicable Settlement.................................................................. 71

7.2 DisputeSettlement...................................................................... 71

III. SPECIAL CONDITIONSOFCONTRACT 72-75

IV APPENDICES

Appendix A — Description of theServices............................................... 76

Appendix B — ReportingRequirements.................................................... 76
Appendix C — Key Personnel andSub-consultants .................................... 76
Appendix D — Duties of theClient........................................................... 76
Appendix E — CostEstimates .................................………………. 76

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Consultant Client
 I. FORM OF CONTRACT

This CONTRACT (hereinafter called the "Contract") is madethe day of the monthof
,200 ,between,ontheonehand, (hereinafter called the "Client") and, on the
other hand, (hereinafter called the "Consultants").
[Note: If the Consultants consist of more than one entity, the above should be partially amended to read as follows:
“...(hereinafter called the "Client") and, on the other hand, a joint venture consisting of the following entities, each
of which will be jointly and severally liable to the Client for all the Consultants' obligations under this Contract,
namely, and (hereinafter called the"Consultants.")”].

WHEREAS

(a) the Client has requested the Consultants to provide certain consulting services as defined in the
General Conditions of Contract attached to this Contract (hereinafter called the"Services");

(b) the Consultants, having represented to the Client that they have the required professional skills, and
personnel and technical resources, have agreed to provide the Services on the terms and conditions
set forth in this Contract;and

NOW THEREFORE the parties hereto hereby agree as follows:

1. The following documents attached hereto shall be deemed to form an integral part of thisContract:

(a) The General Conditions of Contract (hereinafter called"GC");

(b) The Special Conditions of contract (hereinafter called"SC");

(c) The following Appendices:

Appendix A: Description of theServices
Appendix B:ReportingRequirements
Appendix C: Key Personneland Sub-consultants
Appendix D: Services & facilities to be provided by theClient
Appendix E:Breakdown of Contract Price in Indian Rupees
[Note: If any of these Appendices are not used, the words "Not Used" should be inserted below
next to the title of the Appendix on the sheet attached hereto carrying the title of that Appendix.].

2. The mutual rights and obligations of the Client and the Consultants shall be as set forth in the Contract; in
particular:

(a) The Consultants shall carry out the Services in accordance with the provisions of the Contract; and

(b) The Client shall make payments to the Consultants in accordance with the provisions of the Contract.

IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective names as of
the day and year first above written.

 All notes should be deleted in the finaltext

II. GENERAL CONDITIONS OF CONTRACT

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Consultant Client
1. GENERAL PROVISIONS

1.1 Definitions

Unless the context otherwise requires, the following terms whenever used in this Contract have
the following meanings:

(a) "Applicable Law" means the laws and any other instruments having the force of law in
India, as they may be issued and in force from time totime;

(b) "Contract" means the Contract signed by the Parties, to which these General Conditions
of Contract (GC) are attached, together with all the documents listed in Clause 1 of such
signed Contract;

(c) “Effective Date” means the date on which this Contract comes into force and effect
pursuant to Clause GC2.1

(d) “Contract Price” means the price to be paid for the performance of the Services, in
accordance with Clause 6;

(e) "GC" means these General Conditions ofContract;

(f) "Government" means the Government ofKarnataka;

(g) "Local currency" means Indian Rupees;

(h) "Member", in case the Consultants consist of a joint venture of more than one entity,
means any of these entities, and "Members" means all of these entities; ‘Member in
Charge’ means the entity specified in the SC to act on their behalf in exercising all the
Consultants’ rights and obligations towards the Client under thisContract.

(i) "Party" means the Client or the Consultants, as the case may be, and Parties means both ofthem;

(j) "Personnel" means persons hired by the Consultants or by any Sub-consultant as

employees and assigned to the performance of the Services or any part thereof; and ‘key
personnel’ means the personnel referred to in Clause GC4.2(a)

(k) "SC" means the Special Conditions of Contract by which these General Conditions of
Contract may be amended orsupplemented;

(l) "Services" means the work to be performed by the Consultants pursuant to this Contract
as described in Appendix A; and

(m) "Sub-consultant" means any entity to which the Consultants subcontract any part of the
Services in accordance with the provisions of Clauses 3.5 and 4.

(n) ‘Third party” means any person or entity other than the Government, the Client, the
Consultants, or a Sub-Consultant.

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Consultant Client
1.2 Law Governing the Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be
governed by the Applicable Law.

1.3 Language

This Contract has been executed in English language, which shall be the binding and controlling
language for all matters relating to the meaning or interpretation of this Contract.

1.4 Notices
Any notice, request or consent made pursuant to this Contract shall be in writing and shall be
deemed to have been made when delivered in person to an authorized representative of the Party
to whom the communication is addressed, or when sent by registered mail, telex, telegram or
facsimile to such Party at the address specified in the SC.

1.5 Location

The Services shall be performed at such locations as are specified in Appendix A and, where the
location of a particular task is not so specified, at such locations, whether in Karnataka or
elsewhere, as the Client mayapprove.

1.6 Authorized Representatives

Any action required or permitted to be taken, and any document required or permitted to be
executed, under this Contract by the Client or the Consultants may be taken or executed by the
officials specified in theSC.

1.7 Taxes and Duties

The Consultants, Sub-consultants and their Personnel shall pay such taxes, duties, fees and other
impositions as may be levied under the Applicable Law, the amount of which is deemed to have
been included in the Contract Price.

2. Commencement, Completion, Modification and termination ofContract

2.1 Effectiveness of Contract

This Contract shall come into effect on the date the Contract is signed by both Parties or such
other later date as may be stated in the SC.

2.2 Commencement of Services

The Consultants shall begin carrying out the Services within One(01) day after the date the
Contract becomes effective, or at such other date as may be specified in the SC.

2.3 Expiration of Contract

Unless terminated earlier pursuant to Clause 2.7, this Contract shall terminate at the end of such
time period after the Effective Date as is specified in theSC.

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Consultant Client
2.4 Modification

Modification of the terms and conditions of this Contract, including any modification of the
scope of the Services or of the Contract Price, may only be made by written agreement between
the Parties.

2.5 Force Majeure

2.5.1 Definition

For the purposes of this Contract, "Force Majeure" means an event which is beyond the
reasonable control of a Party, and which makes a Party's performance of its obligations
under the Contract impossible or so impractical as to be considered impossible under the
circumstances.

2.5.2 No Breach of Contract

The failure of a Party to fulfill any of its obligations under the contract shall not be
considered to be a breach of, or default under this Contract insofar as such inability arises
from an event of Force Majeure, provided that the Party affected by such an event (a) has
taken all reasonable precautions, due care and reasonable alternative measures in order to
carry out the terms and conditions of this Contract, and (b) has informed the other Party
as soon as possible about the occurrence of such an event.

2.5.3 Extension of Time

Any period within which a Party shall, pursuant to this Contract, complete any action or
task, shall be extended for a period equal to the time during which such Party was unable
to perform such action as a result of Force Majeure.

2.5.4 Payments

During the period of their inability to perform the Services as a result of an event of Force
Majeure, the Consultants shall be entitled to continue to be paid under the terms of this
Contract, as well as to be reimbursed for additional costs reasonably and necessarily
incurred by them during such period for the purposes of the Services and in reactivating
the Service after the end of such period.

2.6 Suspension:

The Client may by written notice of suspension to the Consultants, suspend all payments to the
Consultants hereunder if the Consultants fail to perform any of their obligations under this
contract, including the carrying out of the Services, provided that such notice of suspension (i)
shall specify the nature of the failure, and (ii) shall request the Consultants to remedy such
failure within a period not exceeding thirty (30) days after receipt by the Consultants of such
notice of suspension.

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Consultant Client
 2.7 Termination

2.7.1 By the Client

The Client may terminate this Contract, by not less than TEN (10) days written notice of termination to
the Consultants, to be given after the occurrence of any of the events specified in paragraphs (a)
through (d) of this Clause 2.7.1 and Thirty (30) days’ in the case of the event referred to in (e):
(a) if the Consultants do not remedy a failure in the performance of their obligations under the
Contract, within TEN (10) days of receipt after being notified or within such further period as the
Client may have subsequently approved inwriting;

(b) if the Consultants (or any of their Members) become insolvent orbankrupt;

(c) if, as the result of Force Majeure, the Consultants are unable to perform a material portion of the
Services for a period of not less than Thirty (30) days;or

(d) if the consultant, in the judgment of the Client has engaged in corrupt or fraudulent practices in
competing for or in executing theContract.

For the purpose of this clause:

“corrupt practice” means the offering, giving, receiving or soliciting of anything of value to
influence the action of a public official in the selection process or in contract execution.

“fraudulent practice” means a misrepresentation of facts in order to influence a selection process

or the execution of a contract to the detriment of GOK, and includes collusive practice among
consultants (prior to or after submission of proposals) designed to establish prices at artificial non-
competitive levels and to deprive GOK of the benefits of free and open competition.

(e) if the Client, in its sole discretion and for any reason whatsoever, decides to terminate this
Contract.

2.7.2 By the Consultants

The Consultants may terminate this Contract, by not less than TEN (10) days' written notice to the
Client, such notice to be given after the occurrence of any of the events specified in paragraphs (a)
through (c) of this Clause 2.7.2:

2.7.3 if the Client fails to pay any monies due to the Consultants pursuant to this Contract and not subject
to dispute pursuant to Clause 7 hereof within Thirty (30) days after receiving written notice from
the Consultants that such payment isoverdue;
2.7.4 If the Client is in material breach of its obligations pursuant to this Contract and has not remedied
the same with in Thirty (30) days (or such longer period as the Consultants may have subsequently
approved in writing) following the receipt by the Client of the Consultants’ notice specifying such
breach;
(a) if, as the result of Force Majeure, the Consultants are unable to perform a material
portion of the Services for a period of not less than Thirty (30)days.

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Consultant Client
2.7.5 Cessation of Rights and Obligations

Upon termination of this Contract pursuant to Clause GC 2.7 , or upon expiration of this Contract
pursuant to Clause GC 2.3, all rights and obligations of the Parties hereunder shall cease, except :

(i) such rights and obligations as may have accrued on the date of
termination orexpiration;
(ii) the obligation of confidentiality set forth in Clause GC 3.3hereof;

(iii) the Consultants’ obligations to permit inspection, copying and auditing of their accounts
and records set forth in Clause GC3.5 (ii) hereof; and
(iv) any right which a Party may have under the ApplicableLaw.

2.7.6 Cessation of Services

Upon termination of this Contract by notice of either Party to the other pursuant to Clauses GC
2.7.1 or GC 2.7.2 hereof, the Consultants shall, immediately upon dispatch or receipt of such
notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner
and shall make every reasonable effort to keep expenditures for this purpose to a minimum. With
respect to documents prepared by the Consultants and equipment and materials furnished by the
Client, the Consultants shall proceed as provided, respectively, by Clauses GC 3.8 and GC3.9.

2.7.7 Payment upon Termination

Upon termination of this Contract pursuant to Clauses GC 2.7.1 or GC 2.7.2 hereof, the Client
shall make the following payments to the Consultants (after offsetting against these payments any
amount that may be due from the Consultant to theClient)):

(a) remuneration pursuant to Clause GC 6 hereof for Services satisfactorily performed prior to
the effective date oftermination;

(b) reimbursable expenditures pursuant to Clause GC 6 hereof for expenditures actually

incurred prior to the effective date of termination;and

(c) except in the case of termination pursuant to paragraphs (a) through (b) of ClauseGC
2.7.1 hereof, reimbursement of any reasonable cost incident to the prompt and orderly
termination of the Contract.

2.7.8 Disputes about Events of Termination

If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause GC
2.7.1 or in Clause GC 2.7.2 hereof has occurred, such Party may, within forty-five (45) days after
receipt of notice of termination from the other Party, refer the matter to arbitration pursuant to
Clause GC 7 hereof, and this Contract shall not be terminated on account of such event except in
accordance with the terms of any resulting arbitralaward.

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Consultant Client
3. Obligations of the Consultants

3.1 General
The Consultants shall perform the Services and carry out their obligations hereunder
with all due diligence, efficiency and economy, in accordance with generally accepted
professional techniques and practices, and shall observe sound management practices,
and employ appropriate advanced technology and safe and effective equipment,
machinery, materials and methods. The Consultants shall always act, in respect of any
matter relating to this Contract or to the Services, as faithful advisers to the Client, and
shall at all times support and safeguard the Client's legitimate interests in any dealings
with Sub-consultants or ThirdParties.

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Consultant Client
3.2 Conflict of Interests

3.2.1 Consultants Not to Benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause GC 6 hereof shall constitute the
Consultants' sole remuneration in connection with this Contract or the Services and
theConsultants shall not accept for their own benefit any trade commission, discount or similar
payment in connection with activities pursuant to this Contract or to the Services or in the
discharge of their obligations hereunder, and the Consultants shall use their best efforts to ensure
that any Sub-consultants, as well as the Personnel and agents of either of them, similarly shall not
receive any such additional remuneration.

3.2.2 Procurement Rules of Funding Agencies

If the Consultants, as part of the Services, have the responsibility of advising the Client on the
procurement of goods, works or services, the Consultants shall comply with any applicable
procurement guidelines of the funding agencies and shall at all times exercise such responsibility
in the best interest of the Client. Any discounts or commissions obtained by the Consultants in the
exercise of such procurement responsibility shall be for the account of the Client.

3.2.3 Consultants and Affiliates Not to engage in CertainActivities

The Consultants agree that, during the term of this Contract and after its termination, the
Consultants and any entity affiliated with the Consultants, as well as any Sub-consultant and any
entity affiliated with such Sub-consultant, shall be disqualified from providing goods, works or
services (other than the Services and any continuation thereof) for any project resulting from or
closely related to the Services.

3.2.4 Prohibition of Conflicting Activities

The Consultants shall not engage, and shall cause their Personnel as well as their Sub-
consultants and their Personnel not to engage, either directly or indirectly, in any of the
following activities:

(a) during the term of this Contract, any business or professional activities in GOK which
would conflict with the activities assigned to them under this Contract;and

(b) after the termination of this Contract, such other activities as may be specified in the SC.

3.3 Confidentiality

The Consultants, their Sub-consultants and the Personnel of either of them shall not, either
during the term or within two (2) years after the expiration of this Contract, disclose any
proprietary or confidential information relating to the Project, the Services, this Contract or the
Client's business or operations without the prior written consent of the Client.

3.4 Insurance to be Taken Out by theConsultants

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Consultant Client
 The Consultants (i) shall take out and maintain, and shall cause any Sub-consultants to take out
and maintain, at their (or the Sub-consultants', as the case may be) own cost but on terms and
conditions approved by the Client, insurance against the risks, and for the coverages, as shall be
specified in the SC, and (ii) at the Client's request, shall provide evidence to the Client showing
that such insurance has been taken out and maintained and that the current premiums therefor
have beenpaid.

3.5 Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records in respect of the Services,
hereunder, in accordance with internationally accepted accounting principles and in such form and
details will clearly identify all relevant time charges and cost, and the bases thereof (including such
bases as may be specifically referred to in the SC); (ii) shall permit the Client or its designated
representative periodically, and up to one year from the expiration or termination of this Contract, to
inspect the same and make copies thereof as well as to have them audited by auditors appointed by
the Client.
3.6 Consultants' Actions Requiring Client's PriorApproval

The Consultants shall obtain the Client's prior approval in writing before taking any of the
following actions:

(a) enteringintoasubcontractfortheperformanceofanypartoftheServices,itbeingunderstood

(i) that the selection of the Sub-consultant and the terms and conditions of the
subcontract shall have been approved in writing by the Client prior to the execution of
the subcontract, and (ii) that the Consultants shall remain fully liable for the
performance of the Services by the Sub- consultant and its Personnel pursuant to this
Contract;and

(b) appointing such members of the Personnel as are listed in Appendix C ("Consultants'
Sub- consultants’ Key Personnel") merely by title but not byname;

(c) any other action that may be specified in the SC.

3.7 Reporting Obligations

The Consultants shall submit to the Client the reports and documents specified in Appendix B
hereto, in the form, in the numbers and within the time periods set forth in the said Appendix.

3.8 Documents Prepared by the Consultants to Be the Property of theClient

All plans, drawings, specifications, designs, reports, other documents and software prepared by
the Consultants for the Client under this Contract shall become and remain the property of the
Client, and the Consultants shall, not later than upon termination or expiration of this Contract,
deliver all such documents to the Client, together with a detailed inventory thereof. The
Consultants may retain a copy of such documents and software. Restrictions about the future
use of these documents and software, if any, shall be specified in the SC.

3.9 Equipment and Materials Furnished by the Client

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Consultant Client
 Equipment and materials made available to the Consultants by the Client, or purchased by the
Consultants with funds provided by the Client, shall be the property of the Client and shall be
marked accordingly. Upon termination or expiration of this Contract, the Consultants shall
make available to the Client an inventory of such equipment and materials and shall dispose of
such equipment and materials in accordance with the Client's instructions. While in possession
of such equipment and materials, the Consultants, unless otherwise instructed by the Client in
writing, shall insure them at the expense of the Client in an amount equal to their full
replacement value.

4. Consultants' Personnel and Sub-consultants

4.1 General
The Consultants shall employ and provide such qualified and experienced Personnel and Sub-
consultants as are required to carry out the Services.
4.2 Description of Personnel
(a) The titles, agreed job descriptions, minimum qualification and estimated periods of engagement in
the carrying out of the Services of each of the Consultants' Key Personnel are described in
Appendix C. If any of the Key Personnel has already been approved by the clients his/her name is
listed aswell.

(b) If required to comply with the provisions of Clause GCC 3.1.1 hereof, adjustments with respect to
the estimated periods of engagement of Key Personnel set forth in Appendix C may be made by the
Consultants by written notice to the Client, provided (i) that such adjustments shall not alter the
originally estimated period of engagement of any individual by more than 10% or one week,
whichever is larger, and (ii) that the aggregate of such adjustments shall not cause payments under
this Contract to exceed the ceilings set forth in Clause GC 6.1(b) of this Contract. Any other such
adjustments shall only be made with the Client's writtenapproval.

(c) If additional work is required beyond the scope of the Services specified in Appendix A, the
estimated periods of engagement of Key Personnel set forth in Appendix C may be increased by
agreement in writing between the Client and the Consultants, provided that any such increase shall
not, except as otherwise agreed, cause payments under this Contract to exceed the ceilings set forth
in Clause GC 6.1(b) of thisContract.

4.3 Approval of Personnel

The Key Personnel and Sub-consultants listed by title as well as by name in Appendix C are hereby
approved by the Client. In respect of other Key Personnel which the Consultants propose to use in the
carrying out of the Services, the Consultants shall submit to the client for review and approval a copy of
their biographical data. If the Client does not object in writing (stating the reasons for the objection)
within twenty-one (21) calendar days from the date of receipt of such biographical data, such Key
Personnel shall be deemed to have been approved by the Client.

4.4 Working Hours, Overtime, Leave, etc.

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Consultant Client
 (a) Working hours and holidays for Key Personnel are set forth in AppendixC.

(b) The Key Personnel shall not be entitled to be paid for overtime nor to take paid sick leave or
vacation leave except as specified in Appendix C hereto, and except as specified in such Appendix,
the Consultants’ remuneration shall be deemed to cover these items. All leave to be allowed to the
Personnel is included in the staff-months of service set forth in Appendix C. Any taking of leave by
Personnel shall be subject to the prior approval by the Consultants who shall ensure that absence for
leave purposes will not delay the progress and adequate supervision of theServices.

4.5 Removal and/or Replacement of Personnel

(a) Except as the Client may otherwise agree, no changes shall be made in the Key Personnel. If, for
any reason beyond the reasonable control of the Consultants, it becomes necessary to replace any of
the Personnel, the Consultants shall forthwith provide as a replacement a person of equivalent or
betterqualifications.

(b) If the Client (i) finds that any of the Personnel has committed serious misconduct or has been
charged with having committed a criminal action, or (ii) has reasonable cause to be dissatisfied
with the performance of any of the Personnel, then the Consultants shall, at the Client's written
request specifying the grounds therefor, forthwith provide as a replacement a person with
qualifications and experience acceptable to the Client.
(c) Any of the Personnel provided as a replacement under Clauses (a) and (b) above, the rate of
remunerationapplicabletosuchpersonaswellasanyreimbursableexpenditurestheConsultants may wish
to claim as a result of such replacement, shall be subject to the prior written approval by the Client.
Except as the Client may otherwise agree, (i) the Consultants shall bear all additional travel and
other costs arising out of or incidental to any removal and/or replacement, and (ii) the remuneration
to be paid for any of the Personnel provided as a replacement shall not exceed the remuneration
which would have been payable to the Personnel replaced.
4.6 Resident Project Manager

If required by the SC, the Consultants shall ensure that at all times during the Consultants' performance of
the Services a resident project manager, acceptable to the Client, shall take charge of the performance of
such Services.

5. Obligations of theClient

5.1 Assistance and Exemptions

Unless otherwise specified in the SC, the Client shall use its best efforts to ensure that the Government
shall:
(a) issue to officials, agents and representatives of the Government all such instructions as may be
necessary or appropriate for the prompt and effective implementation of theServices;
(b) assist the Consultants and the Personnel and any Sub-consultants employed by the Consultants for
the Services from any requirement to register or obtain any permit to practice their profession or to
establish themselves either individually or as a corporate entity according to the ApplicableLaw;

(c) provide to the Consultants, Sub-consultants and Personnel any such other assistance as may be
specified in the SC.

5.2 Access to Land

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Consultant Client
 The Client warrants that the Consultants shall have, free of charge, unimpeded access to all land in the
Government's country in respect of which access is required for the performance of the Services. The
Client will be responsible for any damage to such land or any property thereon resulting from such access
and will indemnify the Consultants and each of the Personnel in respect of liability for any such damage,
unless such damage is caused by the default or negligence of the Consultants or any Sub-consultant or the
Personnel of either ofthem.

5.3 Services, Facilities and Property of theClient

The Client shall make available to the Consultants and the Personnel, for the purposes of the services and
free of any charge, the services, facilities and property described in Appendix D at the times and in the
manner specified in said Appendix D, provided that if such services, facilities and property shall not be
made available to the Consultants as and when so specified, the Parties shall agree on (i) any time
extension that it may be appropriate to grant to the Consultants for the performance of the Services, (ii)
the manner in which the Consultants shall procure any such services, facilities and property from other
sources, and (iii) the additional payments, if any, to be made to the Consultants as a result thereof
pursuant to Clause GC 6.1(c)hereinafter.

5.4 Payment

In consideration of the Services performed by the Consultants under this Contract, the Client shall make
to the Consultants such payments and in such manner as is provided by Clause GC 6 of thisContract.
6. Payments to the Consultants
6.1 Cost Estimates; CeilingAmount
(a) An estimate of the cost of the Services payable in local is set forth in AppendixE.
(b) Except as may be otherwise agreed under Clause GC 2.6 and subject to Clause GC 6.1(c),
payments under this Contract shall not exceed the ceilings specified in the SC. The Consultants
shall notify the Client as soon as cumulative charges incurred for the Services have reached 80% of
either of these ceilings.
(c) Notwithstanding Clause GC 6.1(b) hereof, if pursuant to clauses GC 5.3, 5.4 hereof, the Parties
shall agree that additional payments, shall be made to the Consultants in order to cover any
necessary additional expenditures not envisaged in the cost estimates referred to in Clause GC
6.1(a) above, the ceiling or ceilings, as the case may be, set forth in Clause GC 6.1(b) above shall
be increased by the amount or amounts, as the case may be, of any such additionalpayments.
6.2 Remuneration and Reimbursable Expenditures

(a) SubjecttotheceilingsspecifiedinClauseGC6.1(b)hereof,theClientshallpaytotheConsultants
(i) remuneration as set forth in Clause GC 6.2(b), and (ii) reimbursable expenditures as set forth in
Clause GC 6.4(c). If specified in the SC, said remuneration shall be subject to price adjustment as
specified in the SC.

(b) Remuneration for the Personnel shall be determined on the basis of time actually spent by such
Personnel in the performance of the Services after the date determined in accordance with Clause
GC 2.3 and Clause SC 2.3 (or such other date as the Parties shall agree in writing) at the rates
referred to, and subject to such additional provisions as are set forth, in theSC.

(c) Reimbursable expenditures actually and reasonably incurred by the Consultants in the performance
of the Services, as specified in Clause SC 6.4(c).

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Consultant Client
 6.3 Currency of Payment

All payments (Remuneration and Reimbursable) shall be made in Indian Rupees

6.4 Mode of Billing and Payment

Billing and payments in respect of the Services shall be made as follows:

(a) The Consultants shall submit to the Client, in duplicate, itemized statements, accompanied by copies
of receipted invoices, vouchers and other appropriate supporting materials (wherever the
reimbursable expenditure is as per actual), of the amounts payable pursuant to Clauses GC 6.3 and
6.4
(b) The Client shall cause the payment of the Consultants after the receipt by the Client of bills with
supporting documents (if required). Only such portion of a statement that is not satisfactorily
supported may be withheld from payment. Should any discrepancy be found to exist between actual
payment and costs authorized to be incurred by the Consultants, the Client may add or subtract the
difference from any subsequent payments. Interest at the rate specified in the SC shall become
payable as from the above due date on any amount due by, but not paid on, such duedate.
(c) The final payment under this Clause shall be made only after the final report and a final statement,
identified as such, shall have been submitted by the Consultants and approved as satisfactory by the
Client. The Services shall be deemed completed and finally accepted by the Client and the final
report and final statement shall be deemed approved by the Client as satisfactory ninety (90) calendar
days after receipt of the final report and final statement by the Client unless the Client, within such
ninety (90)-day period, gives written notice to the Consultants specifying in detail deficiencies in the
Services, the final report or final statement. The Consultants shall thereupon promptly make any
necessary corrections, and upon completion of such corrections, the foregoing process shall be
repeated. Any amount which the Client has paid or caused to be paid in accordance with this Clause
in excess of the amounts actually payable in accordance with the provisions of this Contract shall be
reimbursed by the Consultants to the Client within thirty (30) days after receipt by the Consultants of
notice thereof. Any such claim by the Client for reimbursement must be made within twelve (12)
calendar months after receipt by the Client of a final report and a final statement approved by the
Client in accordance with theabove.
(d) All payments under this Contract shall be made to the account of the Consultants specified in the SC.

7. Settlement of Disputes

7.1 AmicableSettlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with
this Contract or the interpretation thereof.

7.2 DisputeSettlement

Any dispute between the Parties as to matters arising pursuant to this Contract which cannot be settled
amicably within thirty (30) days after receipt by one Party of the other Party's request for such amicable
settlement may be submitted by either Party for settlement in accordance with the provisions specified in
the SC.

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Consultant Client
 III. SPECIAL CONDITIONS OF CONTRACT
1.General 1
Number of Amendments of, and Supplements to, Clauses in the General
GC Clause Conditions of
* Contract
The Member in
[1.1 (h) Charge is Executive Engineer

[1.4 The addresses are:

The Executive Engineer,
PWD Division,
Client Ballari-583102
Attention
Telex 08392-266123

E-mail Ee_pwdbellary@yahoo.com
Consultant
Attention
Telex

E-mail

[1.4 Notice shall be deemed to be effective as follows:

(a) in the case of personal delivery or registered mail, on delivery;

(b) in the case of telexes/e-mail, 24 hours following confirmed transmission;

(c) in the case of telegrams, 24 hours following confirmed transmission; and

(d) in the case of facsimiles, 24 hours following confirmed transmission.]

[1.6 The Authorized Representatives are:

The Executive Engineer,

For the Client PWD Division,
: Ballari-583102
For the Consultant
: ________________________

[1.7 The consultant and the personnel shall pay the taxes, duties, fees, levies and other impositions levied
under the existing, amended or enacted laws during life of this contract and the client shall perform
such duties in regard to the deduction of such tax as may be lawfully imposed.

The date on which this Contract shall come into effect is the Date on which the Contract is
[2.1 signed by the Client and the Consultant
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Consultant Client
 [2.2 The time period shall be ONE Day (01) from the date of Signing the Agreement

[2.3 The period shall be 30 Days

[3.4 The risks and the coverages shall be:

Third Party motor vehicle liability insurance as required under Motor Vehicles Act,
(1) 1988, in respect of motor vehicles operated in India by the Consultants or their
Personnel or any or their Personnel, for the period of Consultancy;

(2) Third Party liability insurance, with a minimum coverage for Rs.3,00,000.00 for the
period of Consultancy;
Client’s liability and workers' compensation insurance in respect of the Personnel of the
Consultants and of any Sub-consultant, in accordance with the relevant provisions of the
(3)
Applicable Law, as well as, with respect to such Personnel, any such life, health,
accident, travel or other insurance as may be appropriate;
Professional liability insurance, with a minimum coverage equal to total contract value
(4)
for this consultancy; and
Insurance against loss of or damage to (i) equipment purchased in whole or in part with
funds provided under this Contract, (ii) the Consultants' property used in the performance
(5)
of the Services, and (iii) any documents prepared by the Consultants in the performance
of the Services.

[3.6 (c) The other actions, taking any action under this contract, for which action, pursuant to such
work in contract, the written approval of the Client as “Employer” is required.]
The Consultant shall not use these documents for purposes unrelated to this Contract without
[3.8 the prior written approval of the Client.]

[6.1 The Contract Price is Rs.._______________________

Payments will be made to the Consultant against the Running Bills submitted by the
[6.4 Consultant and as per the Clause 6 of GC

2. Interest on Delayed Payments

a. There shall not be any provision to pay interests on delayed payments. The Consultant has no
right to claim the interest on delayed payments.

3. Action when Key Personnel are not provided

a. The Consultant is required to provide the required number of Key Personnel with qualification

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Consultant Client
 and Experience as per the Terms of Reference (ToR). If the services of the required Key
Personnel are not made available at proper time and in specified number, the proportionate
payment as specified in the break-up of cost in the Financial Proposal (Format 4C) shall be
deducted from the bills of the Consultant. In addition, the Consultant is liable for action under
the other clauses of this contract that may ultimately result in the termination of the contract
and/or blacklisting of the Consultant.

4. Action for Deficiencies in Services

a. Consultant shall be liable to indemnify the client for any direct loss or damage occurred or likely
to occur due to the deficiency in service rendered by the Consultant.
b. In the case of major deficiencies in DPR involving time & cost overrun and adverse effect in
reputation of KPWD penal action for debarring certain period(Two Years) may also be initiated.

5. Penalty for failure to render satisfactory service by the Consultant

a. The assessment of the performance of the Consultant shall be carried out by the Client at the end
of the assignment. The assessment shall be carried out as per the standard practice prevailing in
KPWD. If the Consultant fails to render satisfactory services as per the Terms of References, the
corresponding amount as arrived from the Breakdown of Cost submitted by the Consultant shall
be deducted from the Bill/Bills of the Consultant. The amount deducted towards the non-
performance shall be non-refundable. In addition, the Consultant is liable for action under the
other clauses of this contract that may ultimately result in the termination of the contract and/or
blacklisting of the Consultant.

b. The Consultant shall take all aspects into consideration while preparing the DPRs and ensure that
the variations should not normally be encountered during execution. In case, the variations
occurred due to the fault of the Consultant as per the opinion of KPWD, the Consultant will be
responsible and accountable. In such cases, the Consultant is liable for action under the clauses
of this contract which may result in blacklisting of the Consultant for future assignments.

6. Penalty for Error/Variations

a. If Variation in any of the main Quantities of work like Earth Work Cutting or Filling in
Embankment, Subgrade, GSB, WMM, Bituminous Works, total Concrete and Steel Quantity
found during execution is more than +/- 15% a penalty equivalent to 5% of Contract value shall
be imposed. This shall exclude any additional/deletion of items/works or any change in design or
improvement proposal ordered by the client during the execution.

7. Penalty for Delay

a. In case of delay in completion of Services a penalty equal to 0.05% of the contract price per day
subjected to a maximum of 5% of Contract Price.
b. Total amount of recovery from all penalties should not exceed 10% of Contract Price.

8. Settlement of Disputes
a. Amicable Settlement
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 The Parties shall use their best efforts to settle amicably all disputes arising out of or in
connection with this Contract or its interpretation.
b. Dispute Settlement:
N.A.

c. Arbitration
it is the condition of the Contract that there will be no arbitration for the settlement of any
dispute between the parties.
9. Security Deposit
a) The successful Consultant shall sign the agreement by furnishing the Performance Security (PS)
Within 8 days of receipt of the Letter of Acceptance, for an amount equivalent to 5% of the
Contract Price in the form of unconditional Bank Guaranty (BG) valid up to 3 months after the
end of the services.
b) The Performance Security shall be returned after 6 Months from the date of the satisfactory
completion of the Consultancy work
c) The Employer shall retain Performance Security Deposit (SD) of Five (5) percent of the amount
claimed from each payment due to the Consultant
d) The Security Deposit (SD) recovered from the Consultant from the Running Account Bills shall
be returned after 6 Months from the date of the satisfactory completion of the work
10. Variations in Scope of Services.

The Client has right to Increase/ Decrease/ Introduce additional or alternate roads if any and vary the
Scope of the assigned Services at any Phase.

IV. APPENDICES

Appendix A: Description of the Services

As Per TOR

Appendix B: Reporting Requirements

As Per TOR

Appendix C: Key Personnel

[List under: C-1 Titles [and names, if already available], detailed job descriptions and minimum
qualifications. experience of Key Personnel to be assigned to work, and staff-
months for each.

C-2 List of approved [if already available]; same

information with respect to their Personnel as in C-1 through C-2)]

Appendix D: Services and Facilities to be provided by the Client

As Per TOR
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 Appendix E: Breakdown of Contract Price in Indian Rupees

List here the elements of cost used to arrive at the breakdown of the lump sum price:

1. Rates for local Personnel (Key Personnel and other Personnel)

2. Reimbursable expenditures:

This appendix will exclusively be used for determining remuneration for additional services.

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