Unit 1: Digital Documentation (Advanced) using LibreOffice Writer

Chapter 1. Introduction to Styles

1. What are Styles? What are the advantages of using styles?
Answer – Styles are pre-defined formatting attributes in digital document processing
that can be used to apply consistent formatting to text and other elements. The
advantages of using styles include –

Consistency throughout the document

Efficiency in formatting the document
Flexibility in making changes to the document
Improved accessibility for users with assistive technologies.
2. What are the different categories of style in LibreOffice writer document?

The writer provides six style categories, which are as follows:

Page: – documenAll in Writer are based on pages; page style is used to define basic
page layout, like page size, its margin, placement of header and footer, footnote,
borders, and background.
Paragraph: A paragraph begins and ends by pressing the Enter key. Paragraph
formatting includes tab stops, text alignment, line spacing, and borders.
Character – Character styling is used to work on blocks of letters and words in the
paragraph instead of the whole paragraph. Character styles allow changing the text
color, text size, highlighting text, etc.
Frame—Frame allows the document to be organized in sections, so that each section
of the page can have a different appearance. Frame size includes size, position, border,
and how the text is placed around the picture.
List – To style lists in a document, the Writer provides a separate category. It can be
used to style lists by putting numbering or bullets of a different kind or specifying
numeric format.
Table – Style category allows you to format a table by adding borders, using different
text or border colors, aligning text inside the table, and having different patterns or
text colors.
3. What is the Fill Format option in LibreOffice Writer?
Answer – To apply a style to words present at different locations in the document, you
will have to go to each word separately and apply it to each word. Writer provides a
convenient way of doing it through the Fill Format option.
4. How will you load styles from a template?
Answer – You can copy styles by loading them from a template or another document,
for example:
Step 1: In the style menu, click on Load Style.
Step 2: Select the document that you want to load on the document.
Step 3: Click OK to copy the style.

5. How can you modify the style?

Answer – Styles can be changed in a variety of ways in OpenOffice.org.
Load or copy styles from another document or template
Update a style from a selection
6. How can we create our own styles?
Answer – There are two different ways to create a style –

Creating a new style from a selection – You can copy a new style from an existing
style. This new style will only be applied to this document and will not be saved in the
template.
Dragging And Dropping to Create a Style – You can drag and drop a text selection
into the Styles and Formatting window to create a new style.
Chapter 2. Working with Images

7. List any three methods of inserting images in a text document.

Answer – The three methods for inserting images in digital documents are
Inserting Image using Drag and Drop option
Inserting an image using the Copy and Paste method
Inserting an image by linking
8. What is the purpose of inserting an image by linking?
Answer – If multiple copies of the same image are required to be inserted in the
document, it is beneficial to save the link of the image instead of inserting the image.
Inserting a link stores its reference instead of the image itself, thereby reducing the
size of the document, because the actual image is saved only once as a separate file
along with the document.
9. Explain any five graphic filters.
Answer – The following are five graphic filters:

Invert – Changing the color in the color image and giving brightness in the grayscale
image.
Solarization – Increasing the effects of excessive light in a photograph.
Posterize – Reduces the number of colors in a picture to make it look like a painting.
Charcoal – The image is displayed as a charcoal sketch.
Mosaic – Combines groupings of pixels into a single-color area.
10. What do you mean by resizing an image in LibreOffice Writer?

Answer – Resizing is the process of reducing or enlarging the size of the image. This
can be done in various ways. A quick and easy way to resize an image is by dragging
the image’s sizing handles.
11. Explain Image Cropping
Answer – Image cropping is the process of removing unwanted parts of an image by
selecting and keeping a specific portion of the image while discarding the rest.
The following parameters can be controlled on the Crop page:

Keep scale – When Keep scale is chosen (the default), cropping the image has no
effect on the image’s scale.
Keep image size – Cropping creates enlargement (for positive cropping values),
shrinking (for negative cropping values), or distortion of the image when Keep image
size is selected, so the image size remains constant.
12. What is grouping objects in LibreOffice Writer?
Answer – LibreOffice Writer allows grouping these different shapes to behave as a
single entity without affecting their size and position. Once grouped, all shapes
belonging to that group become its members, and a change applied to one member
works on all.

13. What is arrangement in LibreOffice Writer?

Answer – In overlapping objects, arrangement determines the position of the current
drawing with respect to other drawings or text. Like, Bring to Front, Send to Back,
Forward One, and Back One.
14. What is anchoring in LibreOffice Writer?
Answer – Anchoring helps to attach or link an object to a specific position in the
document. It acts as a reference point for an image or drawing. Anchoring allows an
image to retain its position to a page, paragraph, character, or frame.
15. What is alignment in LibreOffice Writer?
Answer – It allows the vertical or horizontal placement of the image with respect to its
anchor. An image can be aligned in six different styles—3 horizontal and 3 verticals.

16. What is text wrapping in LibreOffice Writer?

Answer- It allows the placement of an image in relation to text. Text wrapping tools
are available under the Drawing Object Properties Toolbar. There are six wrapping
options, namely Wrap Off, Page Wrap, Optimal Page Wrap, Wrap Left, Wrap Right,
and Wrap Through.
Chapter 3. Advanced Features of Writer
17. What do you mean by table of content?
Answer – Table of Contents allows you to insert an automated table of contents in a
document. The entries or contents of this table are automatically taken from the
headings and subheadings of the document. Also, these contents are hyperlinked in the
table.
Many of the elements are used in the table of content.

E# – It indicates chapter number

E – It represents the entry text.
T – It represents tab stop
LS – It represents the start of a hyperlink.
LE – It represents the end of a hyperlink.
18. What do you mean by Hierarchy of Headings in ToC?
Answer – LibreOffice Writer supports up to 10 levels of headings, H1 to H10. These
headings are applied to the headings of the document and help to create a table of
content automatically.
19. What are templates? What are the advantages of using templates?
Answer – A template is a preset layout that helps to create professional and/or formal
documents easily; using a template, you can use it to make a similar type of document.
Templates can contain text, graphics, style, and design.

Advantages of templates are:

Document creation is made easier with templates.
It saves time to give style in a document.
The use of templates helps to keep the audience’s interest.
20. What is track change in LibreOffice Writer?
Answer – Track Changes feature of Writer offers an alternative method to keep a
record of all the changes made in the original document. All the changes that are
recorded can be either accepted or rejected by the original author.

21. What is comparing documents in LibreOffice Writer?

Answer – LibreOffice Writer allows you to compare the original document with the
reviewed document and then choose the option that suits you best.
Electronic Spreadsheet 2 marks
1. What is consolidating data?
Answer – Consolidate is a function used to combine information from multiple sheets
of the spreadsheet into one place to summarize the information. It is used to view and
compare a variety of data in a single spreadsheet for identifying trends and
relationships. spreadsheet
2. What are subtotals in LibreOffice Calc?
Answer – The Subtotal tool in Calc creates the group automatically and applies
common functions like sum, average on the grouped data. One can use any type of
summary function for each column as per the requirement of data analysis.
3. What is a group and outline in LibreOffice Calc?
Answer – Group and Outline in Calc is used to create an outline of the selected data
and can group rows and columns together so that one can collapse it (-) to hide it or
expand (+) it by using a single click on it. Select the data to be grouped, and click on
Data > Group and Outline.
4. What is a scenario?
Answer – Scenarios are a tool to test “what-if” questions. The what-if scenario is a set
of values that can be used
within the calculations in the spreadsheet. A name is given to the scenario, and several
scenarios can be created on the same sheet.
5. What is the purpose of multiple operations in What-If?
Answer – The Multiple Operations tool creates a formula array to display the list of
results, applying the formula on a list of alternative values used in the formula. This
tool uses two arrays of cells; one array contains the input values, and the second array
uses the formula and displays the result.
6. What do you mean by goal seek?
Answer – When we fill the values in the cells and then create a formula to get the
required result, then Goal Seek helps to predict the output; we keep on changing all
the input values to obtain the desired output. Goal seek helps in finding out the input
for the specific output.

Chapter 5. Using Macros in Spreadsheet

7. What are macros? How can we record a macro?
Answer – A macro is a single instruction that can be used multiple times and helps to
save time. This set of instructions can be a sequence of commands or keystrokes that
can be used for any number of times later.
To record a macro, follow these steps:
Input data
Before performing any operation, go to tools->macro->record macro.
Now repeat the motion.
Select “Stop Recording” from the drop-down menu. Now save the macro by giving it
a name.
8. What do you mean by macro as a function?
Answer – Sometimes we do not have a predefined function. In such a situation we can
create a macro that performs the calculations based on the requirement. It is possible
when we used macro as a function.
Chapter 6. Linking Spreadsheet Data
9. What are hyperlinks in LibreOffice Calc?
Answer – A hyperlink is a clickable link that helps to take you to another location in
the same spreadsheet or to any other spreadsheet or document. Electronic spreadsheet
software
10. Differentiate between relative and absolute hyperlinks.
Answer – A hyperlink can be either absolute or relative. An absolute hyperlink stores
the complete location where the file is stored. So, if the file is removed from the
location, the absolute hyperlink will not work. For example: C:\Users\ADMIN\
Downloads\try.ods is an absolute link, as it defines the complete path of the file.

A relative hyperlink stores the location with respect to the current location. For
example: Admin\Downloads\ try.ods is a relative hyperlink as it is dependent on the
current location, and thus the folder admin is searched where the active spreadsheet is
being stored.
11. What is the advantage of sharing worksheet data?
Answer – The advantage of sharing a worksheet isElectronic spreadsheet
softwareData literacy course
Enhance the speed of data entering
To facilitate collaboration, make things easy.
12. Write steps to register a data source that is in *.odb format.
Answer –
Step 1: Select Tools > Options > LibreOffice Base > Databases.
Step 2: Click the New button to open the Create Database Link dialog box.
Step 3: Enter the location of the database file.
Step 4: Type a name to use as the registered name for the database and click OK.
Chapter 7. Share and Review a Spreadsheet
13. Explain features and use of record changes.

Answer – LibreOffice Calc offers a feature that allows you to keep track of what data
was modified and when it was updated.Data literacy course
You can track all the changes made by other users.
Before finalizing, you can review the changes made by users.
You can collaborate with multiple people in the single sheet.
14. What is the purpose of adding comments?
Answer – Comments from reviewers and authors can be added to explain their
changes.

15. Explain features of accepting or rejecting changes.

Answer – The purpose of the recording changes mechanism becomes apparent when
you receive a worksheet with changes. You can now go through each change like the
original author and decide how to proceed. To get started, do the following:
Open the worksheet that has been changed.
Select Edit > Changes > Accept or Reject from the drop-down menu. The dialogue
box displayed below will appear.
Calc goes through each modification one by one. As you go through the process, you
can accept or reject each adjustment. If you wish to, you can also pick Accept all and
reject all.