Question Test - Archivistics PDF
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ScribdTranslationsQuestion Test - Archivistics PDF
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ScribdTranslationsQUESTION TEST
1) Definition of archivist?
It is the discipline that is responsible for studying and developing the different techniques and methods that
they must be applied to production, reception, conservation, storage, and consultation
of a File, taking into account its nature and purpose, the Archivist is the
a professional trained in this Science, and who has the task on their shoulders to
design, study and even apply this methodology, in order to always ensure
preservation of the material contained in the archive.
What are the life cycles of documents?
Every document goes through three phases. In the first, it emerges from the current files,
those who report daily, this is preserved by the people who it
they have produced or received.
When these documents are no longer used daily and also cannot be
destroy, they move to the state of intermediate files, at this stage the documents
they can be located in a place where they can be consulted in case of need or they
trust a file service that will restore it if requested. Once the time comes
where to keep them is no longer necessary due to the behavior of the activity or due to
obligation, can be destroyed or entrusted as a definitive file to a
historical records service.
3)La permanencia del documento en el archivo de gestión tiene como límite temporal
de: Response A
Five years
Eight years
ten years
Twelve years
4) Documents that have lost all their administrative value are kept in the
file: (Response C)
Intermediate
Semi-active
c) History
d) Management
The direct responsible for the management file is: (Answer C)
a) The administrative unit
b) The organ
c) The administration
the official
6) Set of verification and control operations that an institution must carry out
for the admission of documents that are sent by a natural person or
legal. This refers to: (Answer D)
a) Distribution of documents
b) Document processing
c) Document file
d) Receipt of documents
The Archivist must protect the integrity of the archival material and thus ensure that
this continues to be a reliable evidence of the past, this article corresponds to:
Response B
a) Law 80 of 1989, Archives Law
b) Code of Ethics for Archivists
Agreement 060 of 2018
d) General Law of the National Archive
8) The filing systems of the archivist are: (AnswerA)
a) Alphabetical and numerical
b) Alphabetical and group
c) Numérico y central
d) Central and decentralized
9) What is the action that determines a document throughout its lifecycle?
(Response B)
a) Documentary fund
b) Document life cycle
c) Document management
d) Document file
Production, receipt, distribution, processing, organization, consultation, conservation and
final disposition of documents are the steps of: (Response D)
Document management
Correspondence
c) File
d) Document Management Plan
11) What are the Stages of the Document Life Cycle? (Answer C)
a) To file, archive, and organize the documents
b) The collection, restoration, and conservation of the document
c) Management file, central file, and historical file
d) Reception, classification, opening, review, filing, distribution
What is a document management system?
The document management system is the set of operations and techniques,
integrated into general administrative management, based on production analysis,
the processing and the values of the documents, and aimed at planning, control,
the use, conservation, and disposal of documents.
13) What types of documentary groups do we find in an office archive?
●Files: They are organized units of documents gathered either by the
producer for your regular use, well during the organization process
archival science, because they refer to the same topic, activity, or matter. The
A file is a composite documentary unit that is the basic unit of
the series.
●Register Books: Collection of documents that are not related to each other.
another, but they have only been grouped according to their control function.
●Subject folders: They are not registered in any processing phase, except for the
simpler, in the form of 'request-response'. It can be considered a
brief file if we understand that any request directed to a body
The Administration initiates a file.
14) What are the functions of archival treatment?
It encompasses 4 primary functions, which are: identification, assessment of
the documents, the description and the dissemination
15) Can I dispose of my documents without the approval of the General Archive of the Nation?
No. The General Archive of the Nation and the Regional Archives, within the scope of their
competencies, are the only ones authorized to approve the deletion of documents
by the entities of the public sector.
16) ¿Qué instrumentos de descripción y control se tiene en el archivo? (Respuesta B)
Classification table
b) Catalog of Document Disposal
c) Primary or secondary transfer inventory
General inventory
What is the transfer sheet?
This document serves a double purpose: It is the element that approves the transfer of
documentation that will be carried out and facilitates control and location of the
documents, both for the General Archive and for the Administrative Unit
sender.
18) What does purging mean in relation to document management? (Answer D)
a) Withdrawal of documents that have already lost their validity
b) Destruction of documents that are no longer needed
c) Change of file for documents that have lost their validity
d) A and B are correct
e) None is correct
19) Methods for the preservation of digital files (Answer B)
Document migration
b) Document migration and backups
c) Backup
20) Traditional archiving proposes 3 basic and universal principles for the
classification of the files: (Response B)
a) Classification principle, principle of respect for the original order and principle of
natural order
b) Principle of provenance, principle of respect for the original order and principle of
natural order
c) Principle of provenance, principle of classification, and principle of distribution.
