TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

INSTITUTE OF MANAGEMENT TRAINING

AND ENTREPRENEURSHIP

Saint Padre Pio

Central Tilène. Lot No. 321. Ziguinchor

Email : institutgestion@[Link]

TRAINING SEMINAR ON Sage Commercial

Introduction to the use of Sage commercial software:

Objectives: Discover and take control of the Sage Accounting 100 software, thus
able to maintain general accounting and the commercial documents of a company.

Manage stock, supplies,

Manage sales;
Manage third parties (suppliers, clients), etc.

At the end of the training, the participant must be able to manage their stock and documents.
commercial with Sage Commercial Management and carry out the settings.

I. Installation and presentation of the software

II. Creation of the commercial and accounting file
III. Company Configuration
a. Creation of the company
b. Creation of the accounting plan
c. Creation of tax rates
d. Creation of the third-party plan (client, supplier)
e. Creation of families and products
f. Creation of storage depot
IV. Management of commercial documents
a. Traitement bon de commande client,
b. Initial stock entry
c. Entry of purchase documents
d. Good delivery processing
e. Invoice processing
f. Creation of currency
V. M
eàj
iour
s teétat
With IFGE - Saint Padre PIO, receive quality training with
formateurs expérimentés
TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Introduction
Sage Commercial Management is a software package that belongs to the family of programs for
Sage management with the management of accounting, payroll, fixed assets, and means of
payments, etc.

It is a software designed for the computerization of commercial management in order to streamline the
different business operations of a company (inventory management, customer management...).
This computerization will allow the company to be even more efficient and responsive thanks to
reliable information and quick access.

I. Presentation of Sage Commercial Management

The Sage Commercial Management program is a software package that allows for the completion of all
the commercial management operations:

Management of articles and specifications,

Management of item families and structuring of families and items,

Management of customer and supplier records,

Management of multiple locations in warehouses,

Management of the representatives, the sales they have generated as well as their
commissioning

Management of internal documents concerning the entries and exits of items or gains and
financial losses

Editing of orders, delivery notes, invoices, and other customer and supplier documents
stocks, trade names, administrative cycle of parts,

Replenishment status,

Inventory status and regularization, etc.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

II. Creation of the commercial and accounting file

To create a business file, enter the program through the menu.
Start–Program–Business Management. Or proceed by double clicking on the icon of
Sage shortcut on the desktop if it exists.

File Name the file, then

save
New

But when creating a commercial file, it is imperative to first create the file.
accountant

Training seminar on the Sage Accounting module

INSTITUTE OF TRAINING IN MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

III. Company Settings

a. Creation of the company
Registration of the company identification

After recording the accounting file, the assistant suggests providing the company name of the
Company. When you click on next, the identification window appears.

Define the exercise and the length of the accounts

After clicking on save, the program offers: 'Creation of the exercise'.

the window corresponds to the start date and end date of the first fiscal year
of the exercise. Record the deadlines of the first accounting period. If the dates
the proposed options are not suitable, you can hover the cursor over these areas so that
to indicate the desired dates. The entry must be made in the format DDMMYY
(without separators).

Basic configuration of Sage Commercial Management

Before starting any manipulation on the Sage Commercial Management program, you must
provide the most important information to ensure the proper handling of your transactions
commercial settings. These configurations are done in the "About..." window. Its name is
automatically completed for the opened commercial file. It opens
automatically after the creation of the commercial file using the assistant. In the window
« A propos de… », des onglets permettent d’accéder aux différents volets dont se compose cette
function. You can browse through them and see that information appears there by default
or following the settings made during the creation of the files. You complete them with
information that you may have forgotten.

Create the categories of accountants

Click on the Options tab. The list of options appears.
Choose accounting category. This is to specify whether the operation performed is a
sale, purchase or storage.
Save rate categories
The tariff categories are essential to serve as a tariff link between third parties.
clients or suppliers and the items. You can save several categories such as
wholesalers, retailers, purchasing centers, individuals (type of inclusive price)
for these clients), etc.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Create a shipping method

Double-click on Shipping Mode in the Options list.
The shipping method we propose for you to enter will fulfill the three functions.
following:
. It will allow the selection of a mode of transportation;
. It will be used to calculate the costs of transport, packaging, and insurance for a
amount of 5 € per delivered item;
. It will take into account a minimum order package amount of 2000 €.
above which these transport charges will not be applied.
Regulation model
A settlement model allows you to set the terms of settlement for
payment deadlines for both customer and supplier invoices.
To create a regulation model, do
Launch the command Structure / Accounting / Payment templates;

b. Creation of the accounting plan

The chart of accounts is the set of accounts used by the company to keep its
accounting.

To create an account in the chart of accounts, do:

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Menu Structure - accounting - chart of accounts then right click, then add a new item.

c. Creation of tax rates

The tax rate corresponds to all the taxes used by the company in its
sales and purchase operations.

To create a tax rate, do:

Structure–accounting -Tax Rate, then right click to add a new element.

d. Creation of the third party plan

The third party plan brings together clients and suppliers.

Customer tier plan

To create a third-party client plan, do the following:

Menu–Structure–client tiers plan then right-click to add a new element.

The creation of other third parties (suppliers) is done in the same way as clients.

Delivery section of a customer sheet

This section allows the customer to save different delivery addresses. By default, the address
the main one is resumed. It can be modified.

Rates tab of a customer file

This section consists of two subsections. The first is for recording rates.
particulars from which the client can benefit for certain families of items. For each family
of the article concerned, record the discount rate granted to the customer and validate. The family

Training seminar on the Sage Accounting module

INSTITUTE OF MANAGEMENT AND ENTREPRENEURSHIP TRAINING Saint Padre PIO

then appears in the list. Click on the Special Rate tab to access the sub-section of the
same name. This second sub-section is intended for the registration of specific rates of which the
client can benefit for certain items. Record the item reference as well as the
specific pricing conditions and validate. The article then appears in the list.

Supplier plan tiers

To create a third-party client plan, do the following:

Menu–Structure–supplier tiers plan then right click to add a new item.

"Pricing" tab of the supplier sheet

Taux remise / Taux escompte

To record these two values:

First, select the type of rate from the dropdown list at the top of the screen;

Enter the amount of the rate (in % without the symbol);

Repeat the same operations for the following rate. It is not necessary to validate.
each input. This window is greatly simplified compared to its counterpart regarding the
clients. These areas are filled in with various commercial information and
accounting regarding the supplier as commercial operations are carried out.

e. Creation of storage deposit

It is necessary to determine a physical storage location in order to manage the items.
stock. To create a storage deposit, do:

Menu Structure – Storage Depot.

f. Creation of families and products

The creation of a family of items allows for the classification of the items being sold.
family also allows assigning common characteristics to items of the same family.
The fact of assigning a family to an item allows for the automatic assignment of the item to the
supplier, the accounts to be used for recording purchases, sales, and inventory in accounting
of this article.

Attention, do not forget to specify the purchase price of the item. This as well as the supplier.
are essential for establishing a valued replenishment later on!

Supplement section of a family

Training seminar on the Sage Accounting module
INSTITUTE OF TRAINING IN MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

The information provided in this window will be reflected in all the articles.
belonging to this family but may be modified occasionally. Take care to
provide the common values, which will greatly simplify the recording of your
articles.

Enregistrez la racine de la référence qui sera automatiquement affectée aux articles appartenant
this family. You can provide a delivery time.

"Pricing" tab of a family

This section allows you to record: The special pricing that certain ones grant you
suppliers of the items included in the range.

The margin coefficients and possibly the discounts granted for all the items of the
family (adjustments by item remain possible).

The special pricing that you offer to some of your clients on the entire
family articles

Training seminar on the Sage Accounting module

Institute of Training in Management and Entrepreneurship Saint Padre PIO

ZDIVERS Family
We will also create a special family that we will call ZDIVERS.
for example the fees and accessories.

To create an article, do:

Menu Structure–Article

An item must always be linked to a family.

Recording of tariff categories

The list at the bottom of the window allows for the configuration of different rates:

Tarifs de vente (Catégories tarifaires),

Rates by clients (Client rates)

Purchase rates (Suppliers).

The pricing categories are set in the Company's Options. You can...
register several (individuals, retailers, wholesalers, purchasing centers, communities, etc.) and
assign every new client to one of these categories.

In the article sheet, for each of these categories, a coefficient can be associated with
margin, a selling price and possibly a discount grid. Thus, when the program
note that you are recording this item in a sales document for a client belonging to

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

for a given category, it will look in the product sheet for the price it should mention for
the category of the aforementioned client.

You can see that the program has affected the coefficient and the mentioned selling price.
in the article sheet for the pricing category that you entered (and to others that you would have
you can save). These values are editable. Open the Wholesale category sheet. To
To do this, double-click on the corresponding line in the list. A window will then open.

It allows you to modify all the information mentioned except for the purchase price.

Stock tab of the item sheet

The stock sheet allows:

To specify the stock tracking method of the item (by default that of the family of
the article)
To register a potential replacement article,
To indicate the storage and transportation costs,
To know the quantities in stock in the different warehouses,
To record the minimum quantities in the different warehouses in order to trigger the
replenishments.

Training seminar on the Sage Accounting module

INSTITUTE OF MANAGEMENT AND ENTREPRENEURSHIP TRAINING Saint Padre PIO

Stock tracking

He retrieves the value recorded in the family of the article. The CMUP (Average Unit Cost)
Weighted is the most commonly used.

Substitution
This area allows for the registration of a replacement item that will be automatically proposed.
in case of out of stock.
List of deposits
For each deposit, the displayed information is as follows
The name of the deposit

The actual stock,

The forward stock which is the result of the following calculation:

Actual stock + Quantity ordered from suppliers - Stock reserved by customers

CMUP

Minimum and maximum quantities in stock. In order to ensure proper stock management,
It is possible to record, by storage deposit, the minimum and maximum quantities of
the item in stock.

"Statistics" tab of the item sheet

Training seminar on the Sage Accounting module

INSTITUTE OF TRAINING IN MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

This last section displays, month by month:

The quantities of the item sold,

The corresponding net turnover excluding taxes,
The average discount rate,
The margin obtained.

This window is of course empty in the case of a new article.

The information presented by this list will be automatically completed by the

Program gradually as purchase and sale documents are recorded.

Article ZDV0001 Discount

Créez à présent un nouvel article, l’article ZDV0001 Escompte rattaché à lafamille ZDIVERS.
The creation
de cet article est essentielle pour la passation comptable de vos écritures.

Article ZDV0002 Transport costs

When setting up the company's options, you configured a mode of transport.

generating shipping costs determined automatically. So that the generated amounts are

Training seminar on the Sage Accounting module

INSTITUTE OF MANAGEMENT AND ENTREPRENEURSHIP TRAINING Saint Padre PIO

reported in accounting, it is necessary to create an item serving as an accounting bridge. This will be the item
ZDV0002 Transportation costs

Assignment of article ZDV0002 to the mode of transport

After creating this article, you now need to assign it to the shipping method created in
the options of the company.

g. Customer risk management

Customer risk management allows you to be informed by a message, while entering data, if the customer
exceeds a pre-established credit amount individually or defined in the same way
for each client. This allows for continuous monitoring of the status of client accounts.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

IV. Management of Commercial Documents

a. Stock entry
The creation of an entry movement is essential to have quantities in stock and
so as to be able to sell them.

To create a stock entry, do the following:

Menu Processing–Stock Documents–right click to add a new item–movement

entrance.

Training seminar on the Sage Accounting module

INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP TRAINING Saint Padre PIO

b. Processing of customer order

To create a customer order form, do:

Menu Processing - Sales Documents - right click to add a new item - voucher
order.

Your client has already been created.

Training seminar on the Sage Accounting module

INSTITUTE OF MANAGEMENT AND ENTREPRENEURSHIP TRAINING Saint Padre PIO

In the Delivery area, select the date you expect to deliver to your client. You
Can you help with the calendar by clicking the button next to this area.

Your client has not been created.

In the event that the order comes from a new client, you will need to create them in
document typing course.

In the client name input area, type a question mark ? then the key
TABULATION. A blank customer sheet appears.

Unavailability of the item

As soon as you select the item, a "Out of Stock" window appears to notify you.
that the article is completely missing.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Interrogation of the forecast stock

In order to allow you to know if the missing item will be restocked in the future.
Near, a function allows you to know the future stock of the missing item.

To do this, click on the Forecast Stock Inquiry button in the window.

of unavailability.
A window "Stock Forecast Inquiry" opens.

You can thus become aware of future restocking quantities and dates.
and note that, in this case, no supplier orders are pending receipt
for the selected article and deposit and it will be necessary either to announce a delay of
delivery to the customer, or to offer a substitute item.

Substitution of an article

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

The same "Out of stock" window appears when selecting the item.

Partial unavailability of stock

The quantity you have just entered for the item in question, BAR001, exceeds the one that...
find in stock for the original depot. The program will remind you by displaying at
new the 'Out of Stock' window.

Training seminar on the Sage Accounting module

INSTITUTE OF TRAINING IN MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

To maintain the order of 15 rings, type 15 in the Ordered Quantity field.

Immediately the areas below the one you just used become active. A
What are they for?

They are intended for the automatic preparation of a supplier order for the items.
who are out of stock. Validating this window will trigger the creation of a new one.
part, an Order preparation, if you select the New option, or complete a
existing if you select Add-on.

This part will be allocated by default to the main supplier of the item (we will see this
notion in the articles).

Note: If you select Supplement and the program does not find any preparation of
command, it creates a new one.

I note that the program has, on its own, proposed an additional order of 3 for
complete to 15 the expected value. Leave the options selected by default by the program.
and indicate the quantity 15 at the Supplier Order level to replenish your
Initial stock. Click on the OK button or confirm.

Transform the purchase order into a delivery note

Let's assume we are 30 days later since that is the delivery time.
mentioned in the item's record at the time of its creation. You deliver the products to the customer. You
so go ahead and transform the purchase order into a delivery note. The purchase order must
logically still be open on the screen otherwise open the list of Sales documents of
Menu Processing and double-click on its line to access its content.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

To create a delivery note following an order, select the order acknowledgment, click
Right - Transform the document into a delivery note.

Then click on the OK button.

The treatment is taking place.

Out of stock
A 'Out of Stock' window will appear to remind you that an item cannot
to be delivered in
its entirety.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

You could possibly reduce the quantities to be delivered to fulfill others.

commandes. Ne décochez pas la case d’optionQuantité en reliquat afin que les articles
missing items can be delivered as soon as they are available.

Do not check the supplier order option box, otherwise the program will ask you to
Enter a new quantity to order. Then confirm by clicking the OK button.

After validating the unavailability windows, you will see appear in the list of
sales documents, the delivery note corresponding to your purchase order.

If you have the curiosity to open these two documents for review, you will see:

That the purchase order no longer mentions a quantity of 3 items BAR0001.

to constitute a later delivery;
That the delivery note only mentions the 12 BAR0001 items that can be delivered.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Transform the delivery note into an invoice

This operation will be carried out directly from the sales document list without
Open the document to be transformed. Click on the delivery note line to select it.
This line is preceded by a particular icon, that of the delivery notes. Then click
on the Transform document(s) button located at the bottom edge of the window.
A 'Document Transformation' window identical to the one seen during the transformation of the
The order form appears in the delivery note. The only option it offers is Invoice.
Validate it eventually after changing the date.

The delivery note is converted into an invoice. The line of this document is preceded by an icon.
specific to invoices.

Invoice valuation

Open the invoice by double-clicking on its line.

This window serves to:

The recording of deposits (or their allocation if they have been entered in the file
accountant)
The recording of payment deadlines,
The payment, total or partial, of the invoice.

I note that the total excluding tax of the invoice exceeding 2000 €, the program counted no fees.
of the port.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Payment deadlines
Click on the Due Date button to save the payment deadlines. The client has you
asked to pay in two equal installments. Record them.

A line is already mentioned in this window. This line is imposed by the program and
cannot be deleted. It features the icon of a small scale, the Balance icon, in the

column % VAT to indicate that it will balance, or record the balance of the various
Recorded deadlines. The date mentioned on this line corresponds to that of the invoice.
increased by the payment deadline recorded in the customer file.

c. Entry of payments
The objective of this entry is to show you how to record a customer payment.

There are two options to record a customer payment:

Directly on the invoice, in the case of cash payment,

Through a function dedicated to this use. You will use this second method.

Select the command Processing / Management of payments / Entry of customer payments.

The columns that make up this window are handled in the same way as those of the documents.
of purchase or sale.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Entry of a payment received from a client

Client DIOP has given you a check for 250,000 corresponding to the first installment of the
Invoice No. 1 entered previously. Select or enter from the editable dropdown list.
Client number the client number CARAT, then confirm the header of the window by pressing the ENTER key.

To record the payment, simply enter the appropriate values in the input fields.
arranged above the column headers. Remember that the TAB key
allows to move from one area to another.

Management of settlement discrepancies

The management of settlement discrepancies allows, when a client does not pay you the exact amount
of the deadline (to the nearest cent), to note the payment difference in order to settle completely
the due date or the payment. Initially, set the default values in the
zones related to settlement discrepancies. To do this, launch the command File / About
of... (Commercial file in the context of our example).

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

To manage the discrepancies, it is necessary to bring the payment closer to the due date in order to verify them.

adequacy. To do this, in the 'Customer Payment Entry' window, select the line
corresponding to the regulation you just entered. Click on the Select button
related deadlines, the "Select the deadlines to be settled" window appears.

Management of vouchers
Gift vouchers are payment methods originating from return invoices for goods or
financial credits that will serve for the partial or total settlement of other invoices for the same client
or the same provider. We invite you to explore this possibility through a
sales item.
Training seminar on the Sage Accounting module
INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP TRAINING Saint Padre PIO

Recording a payment method Gift voucher

The gift voucher being a method of payment like any other (aside from its mode of use), it
It needs to be created before it can be used.

Launch the File / About your company function by clicking, for example, on About
from the file. Select the 'Options' pane and double-click on the Mode line.
regulation.

Recording a return invoice

Open the sales document list by selecting the Processing function /
Sales documents either by clicking on the toolbar buttons or the vertical bar.
Double click on the invoice line to open it.

Training seminar on the Sage Accounting module

INSTITUTE OF TRAINING IN MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Click on the Transform the document button of this invoice. A dialog window
opens to allow you to record the piece that will be generated on this occasion.

Recording the return invoice payment and generating the voucher

Click on the document valuation button of the return invoice to save it.
method of payment.

In the "Total Including Tax Invoice Return Valuation" window that opens, click on the button
Save the regulation.

Enter the wording of the regulation: Purchase voucher regulation. Choose the payment method.
Good. The OD daily purchase journal appears automatically. Click the OK button to
record the payment. The payment of this invoice will only become effective when the receipt
The purchase will be recorded as payment of an invoice for the customer concerned. Close it.
valuation window by clicking the OK button. Also close the return invoice
by clicking in its Close box.

V. Updates and statuses

Structure - Rate update...

Increase the selling prices by 3%.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

a. Print the reports

Customer analysis

- Activité clients : Analyse clients, Type : Activité clients, puis idem pour rentabilité clients.

-Statistics by article families: Article statistics, type: by family, Documents: FC +

FA

- Statistics by article: Article statistics, type: by article, Documents

FC + FA

Statistics representing by client

Training seminar on the Sage Accounting module

INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP TRAINING Saint Padre PIO

Commissions paid to representatives: client/item

Preparatory state for the inventory: Inventory, Type of state: preparatory state.

Print the article statistics

To find out which items you sold the best, activate the Order Status / Statistics.
articles….
A selection window appears. Select all the options presented below and then
Confirm with the OK button.

Select FC + FA + BL + PL + BC. The documents taken into account will be all invoices.
all delivery slips, all delivery preparations, and all purchase orders.
The print dialog box appears. Select the appropriate options and start.
printing by the OK button.

Training seminar on the Sage Accounting module

TRAINING INSTITUTE FOR MANAGEMENT AND ENTREPRENEURSHIP Saint Padre PIO

Print the customer standings

To find out which customers order from you the most, run the command Status /
Customer statistics.
A selection window appears.
Select all the options presented here and then confirm by clicking the OK button.

Accounting update

Processing–Accounting update

The update of the accounting involves automatically posting the entries related to
sales, purchases, customer payments, supplier payments.

Training seminar on the Sage Accounting module