TRAINING PROGRAMME ON MS Excel
Microsoft Excel
To Launch Excel :
• Click the Start button from the task bar.
• Choose the Programs sub-section. Microsoft Excel will
appear listed with its icon – click this to start Excel.
Microsoft Excel
Screen Layout :
Microsoft Excel
Microsoft Excel
Move with the keyboard :
Microsoft Excel
To move between Worksheets:
To Edit a cell:
1. Double Click on particular cell.
OR
1. Press F2
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Select Information:
Microsoft Excel
To Clear the contents:
• Move to the cell or select the cells whose contents you want to clear.
• Press the [DELETE] key.
The Fill handle:
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Formulae and Functions:
To Enter a Formula :
• Move to the cell where you want to enter the formula.
• Type an equals sign (=).
• Type a the formula.
• Press [ENTER] to confirm the entry.
Microsoft Excel
To Edit a Formula :
• Double-click on the cell containing the formula.
• Click the mouse over the part of the formula to change to anchor
the cursor there. Type any new characters or use the
[BACKSPACE] and [DELETE] keys to remove characters.
• Press [ENTER] to confirm the changes.
To use the fill handle to copy formulae:
•Move to the cell that has the formula that you
want to fill.
•Position your mouse pointer over the fill handle.
•Drag the black plus
•Release the mouse
Microsoft Excel
Auto sum:
• Select the cell immediately below a column of figures.
• Click the AutoSum button on the Standard toolbar.
• Press [ENTER] to accept the cells that Excel proposes.
Enter a function with Paste Function:
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Function Box:
• Click the equals sign (=) on the formula bar.
• Click the drop-down list arrow to the right of the function box.
• Select the function you require by clicking its name from the list.
Microsoft Excel
To type a function:
• Move to the cell where you want the function.
• Type an equals sign (=) followed immediately by the function
name and an open bracket.
• Select the cells you want the function to act upon using the mouse
or arrow keys.
• Press [ENTER] to confirm the entry.
Microsoft Excel
Use SUMIF() : [Conditional Sum]
=SUMIF(range,criteria,sum_range)
COUNTIF() :
The COUNTIF function allows you to count those cells that meet a
certain condition.
The function syntax is as follows:
=COUNTIF(range,criteria)
Microsoft Excel
To Move data:
• Select the cells that you want to move.
• Click the Cut button on the Standard toolbar.
• Move to the cell where you want to place the cells you cut.
• Click the Paste button from the Standard toolbar. OR Press Enter.
OR
• Press [CONTROL] [X] to cut.
• Press [CONTROL] [V] to paste.
Microsoft Excel
To Copy data:
• Select the cells that you want to move.
• Click the Copy button on the Standard toolbar.
• Move to the cell where you want to place the cells you cut.
• Click the Paste button from the Standard toolbar. OR Press Enter.
OR
• Press [CONTROL] [C] to cut.
• Press [CONTROL] [V] to paste.
Microsoft Excel
Drag & Drop:
• Select the cells you want to move or copy.
• Point to the border of the selection.
• With the drag and drop pointer displaying, drag the selection
to the upper-left cell of the paste area.
Microsoft Excel
Formatting:
Formatting Toolbar
Use Formatting Toolbar to :
• Change font style, colour and alignment of cells.
• Indent cell data
• Use borders and shading
• Merge cells
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Format Cells dialog:
• Goto Format Menu , Select Cell.
Font Tab Alignment Tab
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Change Column Width & Row Height:
To hide rows & columns:
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Insert & Delete :
1. Cell
2. Row
3. Column
Keyboard Shortcuts : Microsoft Excel
Microsoft Excel
Working with multiple sheets:
• Rename worksheets.
• Insert and delete worksheets.
• Move and copy worksheets.
• Create 3-D formulae.
Microsoft Excel
Printing:
• Preview your printout.
• Change Page orientation.
• Scale the size of the printout.
• Add headers and footers.
• Add page breaks, set print areas and print titles.
Microsoft Excel
Manipulating large Worksheets:
• Split the screen horizontally
• Split the screen vertically
• Freeze panes
• Use Zoom to scale worksheet display
Microsoft Excel
Sorting Data :
• Click in the middle of the list you want to sort.
• Choose Data from the menu bar and then Sort.
Subtotaling Data:
• Click in the middle of the list you want to subtotal.
• Choose Data from the menu bar and then Subtotal.
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Charts :
1. Create source data in table.
2. Goto Insert -> Chart.
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