Introduction
Overview of the administrative audit for the academic year 2024-25, conducted on 28th Novem
Purpose: To evaluate processes, identify strengths, and recommend improvements.
Role of the Student Life Interns: Observation, data collection, and report editing under the guid
Reema Chaudhury.
Experiences
Gained insights into diverse areas such as organizational structure, HR development, student o
wellness services, and more.
Observed high professionalism and teamwork among the DOSL staff.
Learned the importance of eco-friendly practices like using recycled paper for documentation.
Observations
Strengths:
1. Well-organized documentation and adherence to professional standards.
2. Effective communication of updates and teamwork across departments.
3. Capacity-building workshops and performance evaluations were well-executed.
4. Commitment to sustainability in operational practices.
5. Comprehensive support in areas like student counseling and student organizations.
Challenges:
1. Ambiguity in cross-departmental roles affecting collaboration.
2. Inconsistent documentation practices in some areas (e.g., student organizations, credit cour
3. Limited role-specific training and incomplete feedback analysis for events and services.
Recommendations
Process Improvements:
1. Conduct workshops to clarify cross-departmental roles and responsibilities.
2. Finalize and disseminate SOPs to standardize practices.
3. Refine and add details to job descriptions.
Documentation Enhancements:
1. Implement a digital tracking system for assets and inventory.
2. Use consistent labelling and formatting for all files and reports.
3. Add visual data (charts, graphs) for better stakeholder engagement.
4. Update documents with new GITAM and Student Life logos.
Program and Service Improvements:
1. Develop role-specific capacity-building programs.
2. Digitalize counseling records and introduce follow-up case tracking.
3. Expand and formalize the feedback collection process with action-taken reports.
Conclusion
The audit demonstrated strong organizational culture, professionalism, and a commitment to c
improvement.
By addressing recommendations, the DOSL can further enhance its impact across campuses.
Gratitude to the DOSL team for this learning opportunity and a chance to contribute.
Sustainability at the Directorate
What is Sustainability?
- Meeting the needs of the present without compromising the future.
- Focus on environmental, social, and economic balance.
Steps and Events Planned for Sustainability:
1. Digitalization of Records: Transition to paperless operations using cloud-based repositories.
2. Eco-friendly Events: Use biodegradable materials and promote sustainable practices like car
3. Workshops on Sustainability: Awareness programs for students and staff.
4. Green Campus Initiative: Expand tree-planting drives and install recycling bins.
5. Energy Efficiency Measures: Promote energy conservation and explore renewable energy so
